Info Source 2026

Introduction to Info Source

Info Source describes the programs and activities, and the information holdings related to programs and activities, of government institutions subject to the Access to Information Act to facilitate the right of access. It also provides individuals, including current and former employees of the Government of Canada, with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

An index of institutions that are subject to the Access to Information Act and the Privacy Act is available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The Canada Council for the Arts is a federal, arm’s-length Crown corporation created by an Act of Parliament in 1957 (Canada Council for the Arts Act) “to foster and promote the study and enjoyment of, and the production of works in, the arts,” reporting to Parliament through the Minister of Canadian Identity and Culture.

The Canada Council is governed by an 11-member Board. Members of the Board and the Director and CEO of the Canada Council are appointed by the Governor in Council for fixed terms. The Board meets at least three times a year and is responsible for the oversight of the organization’s policies, programs, budgets and grant decisions. Key governance and policy documents are available here: Corporate Policies and Documents | Canada Council for the Arts.

Peer assessment is the basis for the majority of the Canada Council’s funding decisions. The Canada Council’s commitment to peer assessment is based on the conviction that it is the best possible means of identifying outstanding ability and artistic merit.

The Canada Council works in close cooperation with federal, provincial, territorial and municipal arts funders, cultural agencies and departments.

Responsibilities

Through its grants, services, prizes, initiatives, and payments, the Canada Council supports a dynamic and diverse arts and literary scene. These activities generate a meaningful economic, cultural and social impact for over 2,000 communities in all parts of the country and beyond. The investments and leadership of the Council help advance public engagement in the arts from coast to coast to coast while also contributing to the international recognition of artists and arts organizations from Canada.

The Canadian Commission for UNESCO operates under the authority of the Council. It serves as a bridge between Canadians and the vital work of UNESCO—the United Nations Educational, Scientific and Cultural Organization. Through its networks and partners, the Commission promotes UNESCO’s values, priorities and programs in Canada and brings the voices of Canadian experts to the international stage.

Institutional programs and activities

Funding and Awards

The Canada Council provides funding and awards in support of its mandate to “to foster and promote the study and enjoyment of, and the production of works in, the arts”. This funding and these awards come in the form of grants, prizes, or other awards in support of the Council’s mandate. They can be given directly to artists, arts organizations, and other institutions. These types of activities have been in place since the founding of the Canada Council and are its raison d’être.

Funding and Awards Program - Class of Records

Description: Includes records related to the administration and evaluation of applications for the purposes of distributing grants and awards to Canadian artists, arts professionals, groups, and organizations in support of the creation, production, and dissemination of artistic work across Canada and internationally. The records are administered by the Arts Granting Program Division and Arts Promotion.

Document Types: Applicant profile, organizational or group details and structure, applications, support material (may include copyright or intellectual property materials), biographical information, letters of support, agreements, partnerships, evaluation criteria, assessments, conflict of interest, financial and organizational analysis, funding decisions, grant acknowledgement, audits, interim reports, project updates, impact reports, final report extensions, final reports, requests, correspondence, statistical reports.

Disclosure summaries: This program shares personal information via contracts and information sharing agreements.

Format: information is collected from applicants to the funding or awards programs and assessors through an online portal.

Record Number: CC ART 020

Funding and Awards Program - Personal Information Bank

Description: The Canada Council for the Arts (CCA) administers grants, prizes and related awards. Personal information is collected and used to receive and assess applications, determine eligibility and merit, make funding decisions and notifications, issue payments and complete required tax reporting, publish required recipient information for transparency on the CCA website and official channels, and monitor and evaluate program delivery. Information includes applicant and contact details; account/profile identifiers; application content (project descriptions, CVs, work sample, budgets); assessor assignments; scoring/rationale and notes; funding decisions and amounts; payee and banking details for direct deposit; social insurance number (SIN) when required for payment and tax reporting; and self-identification fields described in program materials to support delivery (where specified) and aggregate program monitoring and evaluation.

Class of Individuals: Applicants, nominators, co-applicants and recipients (including organizational contacts/payees); assessors/peer reviewers; and designated representatives where applicable.

Purpose: To administer funding and awards; receive and assess applications; determine eligibility/merit; notify applicants; issue payment and meet tax reporting obligations; publish required recipient information for transparency; and conduct program monitoring and evaluation. The CCA derives its authority for the program via section 8 the Canada Council for the Arts Act and operates in compliance with the Privacy Act.

Consistent Uses: The CCA uses information for program evaluation and corporate reporting (for example, diversity and regional equity) in the aggregate, with safeguards in place to ensure individuals are not re-identifiable. Where provided, optional self-identification data may be included. Within the CCA, self-identification information may also be used to plan and conduct targeted outreach to improve awareness and participation among underserved or under-represented groups, using only what is necessary and without disclosure outside CCA. When application information is not sufficient to confirm cultural affiliation or other priority criteria defined in program terms, the CCA may verify by comparing the information provided with authoritative public sources. Other consistent uses include communication and proactive disclosure of funding and award recipients, proactive disclosure of peer assessors, payment activities related to funding and awards. The CCA discloses personal information to the Canada Revenue Agency, Global Affairs Canada and the Office of the Secretary to the Governor General.

Retention and Disposal Standards: Successful/active records are retained 10 years after last activity. Unsuccessful/inactive files are retained 3 years after the last activity. Disposition occurs according to the retention schedule periods, using permanent deletion tools in each of the systems where the data is held.

RDA Number: 2017/015

Related Record Number: ARTS-8010, ARTS-8020, ARTS-8030

TBS Registration: 20250078

Bank Number: CC PPU 300

Financial donations and cultural gifts

The Canada Council accepts donation and gifts for specific purposes and are managed by Council’s Investment Committee to ensure their integrity and enhance their value. Individuals, corporations, foundations and organizations may make donations that contribute to the Canada Council for the Arts’ mandate and strategic objectives and, more generally, to the recognition and outreach of arts in society. Donors may contribute by direct gifts, bequests, life insurance policies (the premiums of which are tax deductible) and gifts in kind (real property, stocks and bonds, works of art or fine stringed instruments).

Financial donations and cultural gifts - Class of Records

Description: Includes records related to the administration and evaluation of donations or gifts to the Canada Council for the Arts. The records are administered by Council’s Investment Committee.

Document Types: Bequests, wills, life insurance policies, real property, stocks and bonds, works of art or fine stringed instruments, correspondence, donor agreements, contact lists.

Disclosure summaries: This program shares personal information via contracts and information sharing agreements.

Format: information is collected from applicants to the funding or awards programs and assessors through an online portal.

Record Number: CC ART 020

Financial donations and cultural gifts - Personal Information Bank

Description: This bank describes personal information related to individuals who make donations, legacies or bequests to the Canada Council for the Arts. In accordance with the Canada Council for the Arts Act, the Council is deemed a registered charity for the purposes of the Income Tax Act and may accept financial or in-kind contributions. These may include cash donations, securities or bequests of musical instruments or artworks. Personal information may be collected directly from the individual or received through a will or estate representative. Information is used to support the acceptance, administration, stewardship, and recognition of donations and legacies in line with the Council’s policies. Personal information collected may include contact information, biographical information, financial information, and, if a donation is accepted, a Social Insurance Number (SIN) for the purpose of issuing a charitable tax receipt.

Class of Individuals: General public and private sector businesses and corporations who make donations, legacies or bequests to the Canada Council for the Arts, either directly or through a will or estate representative.

Purpose: The Canada Council for the Arts welcomes and accepts donations, legacies or bequests from individuals, foundations, organizations and government institutions interested in contributing to the advancement of the arts and/or other activities in alignment with the Council’s mandate. Personal information is used to enable and manage the receipt of donations and to maintain a record of donors and donations made. Personal information is also used to issue tax receipts and manage the Council’s relationship with its donors. The Council derives its legal authority to receive donations, by gifts, bequest or otherwise, in section 18 of the Canada Council for the Arts Act.

Consistent Uses: Personal information may be used by the Canada Council for the Arts to promote the donation, legacy or bequest, if appropriate

Retention and Disposal Standards: Records are retained for at least two years following the last time the personal information was used for an administrative purpose unless the individual consents to its disposal. Disposition occurs according to the retention schedule periods, using permanent deletion tools in each of the systems where the data is held.

RDA number: 2017-015

Related Record Number: CC PPU 300

TBS Registration: 20250077

Bank Number: CC PPU 001

Public Lending Right (PLR)

The Public Lending Right (PLR) Commission distributes annual payments to Canadian authors as compensation for free public access to their new and recently published books in Canadian public libraries. The Canada Council works with the expertise of a permanent advisory board, known as the Public Lending Right Commission, to define the program’s criteria and promote the program among eligible authors, illustrators and translators.

Public Lending Right Payments to Canadian Authors Program - Class of Records

Description: Records collected include Canadian author, co-author, editor, anthology contributors, translators, illustrators or photographers registered in the Public Lending Right (PLR) Program. It also includes records related to payment decisions, eligible titles, and library samplings. Records may include information on program policies, constitution and bylaws, liaison activities with the literary community, working files and mailing lists.

Document Types: Guidelines, instructions and eligibility criteria, committee minutes and agendas, policies and procedures, author registrations, eligibility, payments, correspondence, annual library sampling titles list, reports, statistics, budgets, T4A slips.

Disclosure summaries: This program shares personal information via contracts and information sharing agreements.

Record Number: CC ART 004

Public Lending Right Commission Program - Personal Information Bank

Description: The bank contains mandatory information such as the name, pseudonym, contact information, signature, citizenship status, language, social insurance number (SIN), financial information, year of death; information relating to the registration of book titles, language, category, percentage share in the publication and contribution. The bank also contains financial documentation generated in the administration of this program. It may also collect voluntary information such as year of birth.

Class of Individuals: Canadian authors, co-authors, editors, translators, illustrators, anthology contributors and photographers who have applied for the PLR Program.

Purpose: Personal information is collected pursuant to subsection 8(1) of the Canada Council for the Arts Act. The files are used to verify that authors and titles are eligible under the criteria established by the PLR Commission, and to make and communicate funding decisions and payments.

Consistent Uses: The information gathered will be used for institutional purposes to:

determine eligibility for and administration of the PLR program.
facilitate financial control and reporting.
to issue T4A slips (Income Tax Act, paragraph 237 (1)(b)), using the applicant’s social insurance number.
to disseminate PLR’s application guidelines.
design, review and evaluation of the PLR program.
report to the Canada Council Board and committees.
share information with other government departments, organizations and contractors with whom the Canada Council has a data sharing agreement.

Retention and Disposal Standards: Registration and payments through the PLR Program is retained for a period of 6 years. For applicants who do not qualify for the program files are retained for 2 years. Records are then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2002/009
Related Record Number: CC ART 004
TBS Registration: 002207
Bank Number: CC PPU 150

Art Bank

The Canada Council Art Bank makes contemporary artwork available to a wide public across the country through our three programs: corporate and private art rentals, loans to museums and outreach. The Canada Council Art Bank’s Purchase Program supports living Canadian artists and emergent artistic practices by acquiring outstanding contemporary works of art from all regions of the country based on the availability of funds and the assessment criteria outlined in the established guidelines. Acquired artworks are rented to Art Bank clients and given increased opportunities for exhibition, loan and public visibility.

Art Bank Rental and Purchase Program - Class of Records

Description: Records include activities related to the purchase process, acquisition decision process, artwork inventory, and disposal of artwork. Includes records related to Canadian artworks submitted by artists or art dealers to the purchase of artworks program. It also includes records related to rental contracts of works of art to interested public and private sector organizations, rental terms and conditions, delivery of documentation and installation instructions for artworks. Records may include information on program design and development, working files, exhibitions, programs for public outreach and mailing lists.

Document Types: Purchase guidelines, completed submission forms, funding decisions, peer assessor conflict of interest, briefing notes, peer assessment overview reports, section reports, peer assessment statistical report and recommendations, artwork appraisals, conservation, installation instructions, rental contracts, repurchase documentation, exhibition contracts, and transport documentation.

Disclosure summaries: This program shares personal information via contracts and information sharing agreements.

Record Number: CC ART 001

Damaged/Lost Artworks – Personal Information Bank

Description: This bank describes personal information that is related to the documentation of lost, stolen, or damaged artworks beyond repair. If a work is damaged in a way that affects its integrity, the Art Bank will seek the artist’s advice and permission before restoring the work. If, after assessment by a conservator and consultation with the artist, the artwork is deemed “damaged beyond repair,” the artist will be entitled to have the work returned at his/her expense or destroyed by the technical staff of the Art Bank.

Class of Individuals: Individual artists, conservators, insurance adjusters.

Purpose: Personal information is used to manage the Art Bank collection, documentation of lost or damaged pieces, and compensation for damaged or lost artwork. Personal information is collected pursuant to Personal information is collected pursuant to subsection 8(1) of the Canada Council for the Arts Act, and may include: name, contact information, professional experience, date/place of birth, date/place of death, citizenship and financial information.

Consistent Uses: Consistent with this purpose, personal information held by the Canada Council may be used and disclosed in the following ways:

to inform an artist if their artwork is lost, stolen, damaged beyond repair or donated to a public collecting institution
to seek the artist’s advice and permission before restoring the artwork
to have the artwork returned at the expense of the artist when the artwork is deemed “damaged beyond repair” or destroyed by the technical staff of the Art Bank.

Retention and Disposal Standards: Records are kept permanently.

RDA Number: 98/007
Related Record Number: CC ART 001

TBS Registration: 003281
Bank Number: CC PPU 065

Installation Instructions for Works of Art – Personal Information Bank

Description: This bank describes information that is related to the administration of artwork for the Art Bank collection. This data includes personal information of the artists associated with a specific piece of art. The personal information may include: name, contact information, citizenship, date/place of birth, date/place of death and artist retention of their artwork.

Class of Individuals: Individual artists, dealers.

Purpose: Personal information is used to establish an inventory and cataloguing of pieces of art purchased by the Art Bank. Personal information is collected pursuant to subsection 8(1) of the Canada Council for the Arts Act.

Consistent Uses: Consistent with this purpose, personal information held by the Canada Council may be used and disclosed in the following ways:

administer the Art Bank collection,
describe and catalogue pieces of artwork.
to ship and install a client’s selected artworks.

Retention and Disposal Standards: Records are kept permanently.

RDA Number: 98/007
Related Record Number: CC ART 001

TBS Registration: 003282
Bank Number: CC PPU 045

Purchase Program – Personal Information Bank

Description: This bank describes information for the purchases of artworks for the Art Bank collection through an open call across Canada, funds permitting. The works are purchased based on recommendations by a peer assessment committee. This data includes personal information about the artists necessary for their application and acquisition process for the purchase of artworks from individual artists. The personal information may include: name, contact information, gender, Language preference, disability, professional experience, date/place of birth, date/place of death, citizenship, social insurance number and financial information.

Class of Individuals: Individual artists and their dealers.

Purpose: Personal information is used to determine eligibility and disburse funds in respect to the acquisition of work of art from individual artists. Personal information is collected pursuant to subsection 8(1) of the Canada Council for the Arts Act.

Consistent Uses: Consistent with this purpose, personal information held by the Canada Council may be used and disclosed in the following ways:

as part of the peer assessment process, applications are disclosed to peer assessor committee.
to issue T4A slips (Income Tax Act, paragraph 237 (1)(b)), using the funded applicant’s social insurance number
to proactively publish and disseminate certain details about the artist. These include the name of the artist, city, province, census area, riding, amount awarded, the discipline or arts practice and the project title, submitted by the applicant for public reference.
for program planning, evaluation and review, in audits, and for generating statistics for these activities.
to generate mailing lists to disseminate its publications and other information to the arts community.
disclosure of the artists name and email address for specific activities related to prize promotion and celebrations. These are usually the responsibility of the Prizes unit but are, in many cases, performed for Council related programs or activities by a third party (for example, invitations to a prize ceremony at Rideau Hall, invitations to submit a nomination for a prize). Your consent will be requested.

Retention and Disposal Standards: Files of artists who have artworks in the collection are kept for 20 years. Unsuccessful artist files are retained for three years and then destroyed.

RDA Number: 98/007
Related Record Number: CC ART 001

TBS Registration: 003284
Bank Number: CC PPU 035

Coordination of the Canadian Commission for UNESCO

The Canadian Commission for UNESCO (CCUNESCO) helps Canadians share a history and a common goal to promote the sustainable development of society through the fields of education, science, culture, communication and information. The Canada Council and the Canadian Commission for UNESCO share a history and a common goal to promote the sustainable development of society through complementary activities and initiatives.

Canadian Commission for UNESCO Activities and Programs - Class of Records

Description: Includes records related to UNESCO program activities in Canada and Canadian participation in UNESCO activities abroad. May also include records of advice and assistance from both governmental and non-governmental organizations, advice about future UNESCO programs and budgets to the Department of Foreign Affairs and International Trade. and background information on: UNESCO workshops, conferences, committees, and program projects and prizes; government departments and agencies, institutions, organizations, and individual collaborations and partnerships as they relate to education, science, culture, communication and information.

Document Types: By-laws and directives; minutes, plans, agendas, project proposals, memorandums of understanding, and mailing lists.

Disclosure summaries: This program shares personal information via contracts and information sharing agreements.

Disclosure summaries: This program shares personal information via contracts and information sharing agreements.

Record Number: CC CCU 001

Canadian Commission for UNESCO's Data Bank – Personal Information Bank

Description: The purpose of this bank is to maintain a record of members of the Commission to whom publications, including reports, press releases, and the minutes of meetings, may be sent. It contains addresses which normally include the individual's name, address, and telephone number as well as codes identifying disciplines of interest such as education, natural sciences, social sciences, culture, communications, etc.

Class of Individuals: Individuals, federal departments and agencies, intergovernmental bodies which represent the provinces and territories, non-governmental organizations and institutions.

Purpose: This record is used to identify individuals to whom UNESCO-related materials are sent.

Consistent Uses: Facilitates the sending of UNESCO publications to interested parties.

Retention and Disposal Standards: Records are retained for 2 years after the last administrative action.

RDA Number: 2017/015
Related Record Number: CC CCU 001
TBS Registration: 003287
Bank Number: CC PPU 095

Inactive

Institutional functions, programs and activities

Grants and services (individuals and organizations)

The Canada Council for Arts provides grants and services to professional Canadian artists and arts to support creation, production and dissemination of arts for individuals and organizations.

Dance

Grants are awarded for the creation, production and dissemination of works of dance. The operating activities of professional organizations, artists' travel and tours, related events and initiatives are also funded.

Music

Support is provided for the development of individuals, groups, small ensembles, orchestras and other professionals in the Canadian music community. In addition to tours, concerts, recordings and festivals, the Music Section funds a host of related activities such as residencies and the commissioning of Canadian compositions.

Theatre

Assistance is provided to professional Canadian theatre artists and organizations for the creation, production, dissemination of plays as well as for play translation. Contributions are also made to operating costs and touring costs in Canada and abroad, as well as support to special initiatives for the promotion of co- productions and artistic collaborations at the national and international levels.

Visual Arts

Support is provided in the fields of architecture, crafts, photography and the visual arts for creation, production and dissemination, as well as for the acquisition of works by Canadian artists. In addition to funding the activities of independent artists, museums, artist-run centres and other professional arts organizations, the Council encourages the work of independent critics and curators, and the work of performance artists whose practice is rooted in the critical discourse of the visual arts.

Writing and Publishing

A range of grants for professional Canadian writers, collectives and publishers are offered. In addition to providing support for the creation, translation, publication and promotion of Canadian literature, author residencies, literary readings and festivals, as well as new areas of activity such as rap poetry, storytelling and electronic literature are funded.

Media Arts

Assistance is provided to artists, organizations, groups and independent collectives in film, video, new media and audio for research, creation, production and dissemination, as well as for festivals, travel, operating activities and equipment acquisition.

Inter-Arts

Supports research, creation, production, dissemination, touring, and service and development activities by Canadian integrated and contemporary circus arts professionals and arts organizations.

Arts Disciplines Application and Granting Process - Class of Records

Description: Includes records related to Canadian professional artists who have applied for creation/production, professional development, residency or travel grants, and arts organizations who have applied for operating funds, organizational development assistance, project assistance or presenting and dissemination assistance in the following areas: dance, music, theatre, visual arts, writing and publishing, media arts and inter-arts. Includes records related to activities of the granting process, eligibility determinations and funding decisions, the application assessment process, strategic initiatives and advisory committees. Records may include information on program design and development, liaison activities with the arts community, working files, mailing lists, voluntary self-identification information.

Document Types: Funding guidelines, applications to competitions, eligibility checklist, application support material (may include copyright or intellectual property materials), education and professional experience, letters of support or recommendation, applicant financial information, notifications of decision and final reports (when funded). Peer assessor conflict of interest disclosures and confidentiality, external assessments, peer assessment overview reports and recommendations, and section reports to the Board; briefing notes, agendas and minutes, reports or correspondence with other Government Departments or agencies, travel reports, activity reports for public outreach; and completed self- identification forms.

Record Number: CC ART 015

Individuals' Arts Grant Files – Personal Information Bank

Description: Contains correspondence relating to the application with supporting data which includes the name, address, phone, fax, email of each candidate applying for a grant, as well as the adjudication result and details of payment and social insurance number if a grant is awarded. The files are organized numerically according to the program and discipline.

Class of Individuals: Individual artists.

Purpose: Contains files of artists who have applied for a grant.

Consistent Uses: Used in the adjudication process of grant requests and to provide data for statistical analysis

Retention and Disposal Standards: Unsuccessful grant applications are retained for a period of 3 years following last activity and are then destroyed. Successful grant files are retained for a period of 20 years following last activity and are then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 83/038
Related Record Number: CC ART 015, CC ART 018, CC ART 016, CC OUT 007
TBS Registration: 000313
Bank Number: CC PPU 115

Arts Organizations/Companies' Grant Files – Personal Information Bank

Description: Arts organizations and companies' grant files containing correspondence relating to the application with supporting data, financial information, the adjudication result and details of payment if a grant is awarded. Files may also contain artistic assessments. The files are organized numerically according to the program and discipline.

Class of Individuals: Arts organizations and companies in the following disciplines: Audience and Market Development, Dance, Inter-Arts, Media Arts, Music, Theatre, Visual Arts, and Writing and Publishing Sections. Purpose: Contains files of arts organizations and companies who have applied for a grant to the various programs at the Canada Council for the Arts.

Consistent Uses: The files are used in the adjudication process of grant requests.

Retention and Disposal Standards: Grant application files are retained at the Council for unsuccessful applications are retained for a period of 3 years following last activity and are then destroyed. Successful grant files are retained for a period of 20 years following last activity and are then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 83/038
Related Record Number: CC ART 015, CC ART 018, CC ART 016, CC OUT 007
TBS Registration: 001648
Bank Number: CC PPU 130

Arts Tracking System (ATS) - Personal Information Bank

Description: Arts Tracking system (ATS) is a corporate database system used for the Canada Council's operations and activities that contains electronic records supporting the Canada Council's business functions, programs, prizes and activities throughout its life-cycle. It provides a single repository for: applicant registration and peer assessor management; the control and monitoring of disbursements to, and accounts receivable from, individual and artistic institutions grant holders; and the mailing lists for the distribution of information about the Canada Council. This data may include the individual’s name, contact information, year of birth, gender, language, citizenship, biographical information. A contact identification number permanently identifies each registered applicant or contact. For successful applicants, the following information about an individual is captured: social insurance number, financial information for funds committed. For mailing purposes, the names and contact information are either provided directly by individuals or obtained from artistic institutions, through employee and board of directors listings, or reference material commonly available in libraries. ATS is linked to the portal, the CADAC (Canadian Arts Data / Données sur les arts au Canada) for arts organizations applying for core funding, the Financial Management System and the Information Management System. Each record has a unique reference number which identifies a contact

Class of Individuals: Canada Council clients such as: applicant registering an application; assessor acting in a Peer Assessment Committee, or external assessment; art organizations’ personnel and board members; nominees; Members of Parliament; Canadian federal, provincial and municipal government staff; media contacts; mailing contacts; and Canada Council advisory committee members and Board members, and Council staff for internal assessment purposes.

Purpose: The information is used to determine eligibility for and administration of its funding programs, to identify and select prospective peer assessors, and to serve as a pool of potential disciplinary advisory committee members; for administrative and financial control and reporting; to issue T4A slips (Income Tax Act, paragraph 237 (1)(b)), using the applicant’s social insurance number; to publish and disseminate Canada Council’s application guidelines; and for public relations purposes. Personal information is collected pursuant to subsection 8(1) of the Canada Council for the Arts Act.

Consistent Uses: Consistent with this purpose, personal information held by the Canada Council may be used and disclosed in the following ways:

As part of the peer assessment process, applications are disclosed to peer assessor committees composed of professional experts recruited from the artistic community, in the private and public sectors. In some programs, applications may also be reviewed by external assessors, members of ad hoc review committees or internal committees. A summation of Peer assessor discussions is accessible to applicants upon request.
to identify prospective peer assessor committee members and external assessors to review grant applications.
in consultation with other federal, provincial or municipal funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another funding agency, and the complete applications may then be transferred to expedite the review process.
Information submitted to programs in which the Council maintains a partnership may be used and disclosed consistent with that program guideline as required.
to proactively publish and disseminate certain details about grant recipients. These include the name of the applicant, city, province, census area, riding, award type, amount awarded, the fields of practice and the project title, submitted by the applicant for public reference.
for program planning, evaluation and review, in audits, and for generating statistics for these activities.
to generate mailing lists to disseminate its publications, surveys and other information to the artistic community.
disclosure of names and email addresses for specific activities related to prize promotion and celebrations. These are usually the responsibility of the Prizes unit but are, in many cases, performed for Council related programs or activities by a third party (for example, invitations to a prize ceremony at Rideau Hall, invitations to submit a nomination for a prize). Consent will be requested.
Contact information that is provided during the Arts Tracking system (ATS) registration online process is used by the Canada Council’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.
The peer assessor nomination and registration are stored in ATS, to identify, select and communicate with prospective peer assessors.
share information with other government departments, organizations and contractors with whom the Canada Council has a data sharing agreement.

Retention and Disposal Standards: Program grant files are arranged in groups based on competition. Applications, in particular, cases are retained for longer periods for business purposes.

RDA Number: 2002/009
Related Record Number: CC ART 020, CC ART 021, CC ART 022, CC ART 005. CC ART 015, CC ART 016, CC ART 018, CC OUT 007
TBS Registration: 004244
Bank Number: CC PPU 020

New Chapter program

To mark the 150th Anniversary of Confederation, the Council launched the New Chapter program, a special one-time $35M fund for the creation and sharing of 201 exceptional artistic and literary projects. Starting in 2017 and until 2019, the 201 projects funded through this unique one-time program will help create a rich artistic and literary heritage.

Individuals' Arts Grant Files – Personal Information Bank

Class of Individuals: Individual artists.

Purpose: Contains files of artists who have applied for a grant.

Consistent Uses: Used in the adjudication process of grant requests and to provide data for statistical analysis

RDA Number: 83/038
Related Record Number: CC ART 015, CC ART 018, CC ART 016, CC OUT 007
TBS Registration: 000313
Bank Number: CC PPU 115

Arts Organizations/Companies' Grant Files – Personal Information Bank

Consistent Uses: The files are used in the adjudication process of grant requests.

RDA Number: 83/038
Related Record Number: CC ART 015, CC ART 018, CC ART 016, CC OUT 007
TBS Registration: 001648
Bank Number: CC PPU 130

Arts Tracking System (ATS) - Personal Information Bank

Description: Arts Tracking system (ATS) is a corporate database system used for the Canada Council's operations and activities that contains electronic records supporting the Canada Council's business functions, programs, prizes and activities throughout its life cycle. It provides a single repository for: applicant registration and peer assessor management; the control and monitoring of disbursements to, and accounts receivable from, individual and artistic institutions grant holders; and the mailing lists for the distribution of information about the Canada Council. This data may include the individual’s name, contact information, year of birth, gender, language, citizenship, biographical information. A contact identification number permanently identifies each registered applicant or contact. For successful applicants, the following information about an individual is captured: social insurance number, financial information for funds committed. For mailing purposes, the names and contact information are either provided directly by individuals or obtained from artistic institutions, through employee and board of directors listings, or reference material commonly available in libraries. ATS is linked to the portal, the CADAC (Canadian Arts Data / Données sur les arts au Canada) for arts organizations applying for core funding, the Financial Management System and the Information Management System. Each record has a unique reference number which identifies a contact

Consistent Uses: Consistent with this purpose, personal information held by the Canada Council may be used and disclosed in the following ways:

As part of the peer assessment process, applications are disclosed to peer assessor committees composed of professional experts recruited from the artistic community, in the private and public sectors. In some programs, applications may also be reviewed by external assessors, members of ad hoc review committees or internal committees. A summation of Peer assessor discussions is accessible to applicants upon request.
to identify prospective peer assessor committee members and external assessors to review grant applications.
in consultation with other federal, provincial or municipal funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another funding agency, and the complete applications may then be transferred to expedite the review process.
Information submitted to programs in which the Council maintains a partnership may be used and disclosed consistent with that program guideline as required.
to proactively publish and disseminate certain details about grant recipients. These include the name of the applicant, city, province, census area, riding, award type, amount awarded, the fields of practice and the project title, submitted by the applicant for public reference.
for program planning, evaluation and review, in audits, and for generating statistics for these activities.
to generate mailing lists to disseminate its publications, surveys and other information to the artistic community.
disclosure of names and email addresses for specific activities related to prize promotion and celebrations. These are usually the responsibility of the Prizes unit but are, in many cases, performed for Council related programs or activities by a third party (for example, invitations to a prize ceremony at Rideau Hall, invitations to submit a nomination for a prize). Consent will be requested.
Contact information that is provided during the Arts Tracking system (ATS) registration online process is used by the Canada Council’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.
The peer assessor nomination and registration are stored in ATS, to identify, select and communicate with prospective peer assessors.
share information with other government departments, organizations and contractors with whom the Canada Council has a data sharing agreement.

Retention and Disposal Standards: Program grant files are arranged in groups based on competition. Applications, in particular, cases are retained for longer periods for business purposes.

Equity

The Equity Office collaborates with the Aboriginal Secretariat to help ensure equal opportunity and access to all Canada Council programs for artists of diverse cultural and regional communities.

Equity Application and Granting Process - Class of Records

Description: Includes records related to Canadian professional culturally diverse artists who have applied for travel grants, and culturally diverse arts organizations who have applied for capacity building. Includes records related to activities of the granting process and funding decisions, the peer assessment process, strategic initiatives and advisory committees. Records may include information on program development, liaison activities with the arts community, working files, mailing lists, voluntary self-identification information and Stand Firm networks.

Document Types: Funding guidelines, applications to competitions, eligibility checklist, application support material (may include copyright or intellectual property materials), education and professional experience, letters of support or recommendation, applicant financial information, notifications of decision and final reports (when funded). Peer assessor conflict of interest disclosures, external assessments, peer assessment overview reports and recommendations, and section reports to the Board, briefing notes, agendas and minutes, reports or correspondence with other Government Departments or agencies, travel reports, activity reports for public outreach; and completed self-identification forms.

Record Number: CC ART 016

Individuals' Arts Grant Files – Personal Information Bank

Class of Individuals: Individual artists.

Purpose: Contains files of artists who have applied for a grant.

Consistent Uses: Used in the adjudication process of grant requests and to provide data for statistical analysis

RDA Number: 83/038
Related Record Number: CC ART 015, CC ART 018, CC ART 016, CC OUT 007, CC PPU 020
TBS Registration: 000313
Bank Number: CC PPU 115

Arts Organizations/Companies' Grant Files – Personal Information Bank

Purpose: Contains files of arts organizations and companies who have applied for a grant to the various programs at the Canada Council for the Arts.

Consistent Uses: The files are used in the adjudication process of grant requests.

RDA Number: 83/038
Related Record Number: CC ART 015, CC ART 018, CC ART 016, CC OUT 007, CC PPU 020
TBS Registration: 001648
Bank Number: CC PPU 130

Arts Tracking System (ATS) - Personal Information Bank

Description: Arts Tracking system (ATS) is a corporate database system used for the Canada Council's operations and activities that contains electronic records supporting the Canada Council's business functions, programs, prizes and activities throughout its life cycle. It provides a single repository for: applicant registration and peer assessor management; the control and monitoring of disbursements to, and accounts receivable from, individual and artistic institutions grant holders; and the mailing lists for the distribution of information about the Canada Council. This data may include the individual’s name, contact information, year of birth, gender, language, citizenship, biographical information. A contact identification number permanently identifies each registered applicant or contact. For successful applicants, the following information about an individual is captured: social insurance number, financial information for funds committed. For mailing purposes, the names and contact information are either provided directly by individuals or obtained from artistic institutions, through employee and board of directors listings, or reference material commonly available in libraries. ATS is linked to the portal, the CADAC (Canadian Arts Data / Données sur les arts au Canada) for arts organizations applying for core funding, the Financial Management System and the Information Management System. Each record has a unique reference number which identifies a contact

Consistent Uses: Consistent with this purpose, personal information held by the Canada Council may be used and disclosed in the following ways:

As part of the peer assessment process, applications are disclosed to peer assessor committees composed of professional experts recruited from the artistic community, in the private and public sectors. In some programs, applications may also be reviewed by external assessors, members of ad hoc review committees or internal committees. A summation of Peer assessor discussions are accessible to applicants upon request;
to identify prospective peer assessor committee members and external assessors to review grant applications.
in consultation with other federal, provincial or municipal funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another funding agency, and the complete applications may then be transferred to expedite the review process.
Information submitted to programs in which the Council maintains a partnership may be used and disclosed consistent with that program guideline as required.
to proactively publish and disseminate certain details about grant recipients. These include the name of the applicant, city, province, census area, riding, award type, amount awarded, the fields of practice and the project title, submitted by the applicant for public reference.
for program planning, evaluation and review, in audits, and for generating statistics for these activities.
to generate mailing lists to disseminate its publications, surveys and other information to the artistic community.
disclosure of names and email addresses for specific activities related to prize promotion and celebrations. These are usually the responsibility of the Prizes unit but are, in many cases, performed for Council related programs or activities by a third party (for example, invitations to a prize ceremony at Rideau Hall, invitations to submit a nomination for a prize). Consent will be requested.
Contact information that is provided during the Arts Tracking system (ATS) registration online process is used by the Canada Council’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.
The peer assessor nomination and registration are stored in ATS, to identify, select and communicate with prospective peer assessors.
share information with other government departments, organizations and contractors with whom the Canada Council has a data sharing agreement.

Retention and Disposal Standards: Program grant files are arranged in groups based on competition. Applications, in particular, cases are retained for longer periods for business purposes.

Aboriginal Arts

In collaboration with the Aboriginal Arts Advisory Committee and with all sections of the Canada Council, it is responsible for developing programs, strategic initiatives, and strong networks with Canada’s Aboriginal arts and cultural community to support Aboriginal Peoples artistic practices in all arts disciplines.

Aboriginal Application and Granting Process - Class of Records

Description: Includes records related to Canadian professional Aboriginal artists who have applied for aboriginal artistic practices support or travel grants, and Aboriginal arts organizations who have applied for capacity building or collaborative exchange both nationally or internationally. Includes records related to activities of the granting process and funding decisions, the peer assessment process, strategic initiatives and advisory committees. Records may include information on program development, liaison activities with the arts community, working files, mailing lists, voluntary self-identification information.

Record Number: CC ART 018

Individuals' Arts Grant Files – Personal Information Bank

Class of Individuals: Individual artists.

Purpose: Contains files of artists who have applied for a grant.

Consistent Uses: Used in the adjudication process of grant requests and to provide data for statistical analysis

RDA Number: 83/038
Related Record Number: CC ART 015, CC ART 018, CC ART 016, CC OUT 007, CC PPU 020
TBS Registration: 000313
Bank Number: CC PPU 115

Arts Organizations/Companies' Grant Files – Personal Information Bank

Purpose: Contains files of arts organizations and companies who have applied for a grant to the various programs at the Canada Council for the Arts.

Consistent Uses: The files are used in the adjudication process of grant requests.

RDA Number: 83/038
Related Record Number: CC ART 015, CC ART 018, CC ART 016, CC OUT 007, CC PPU 020
TBS Registration: 001648
Bank Number: CC PPU 130

Arts Tracking System (ATS) - Personal Information Bank

Description: Arts Tracking system (ATS) is a corporate database system used for the Canada Council's operations and activities that contains electronic records supporting the Canada Council's business functions, programs, prizes and activities throughout its life cycle. It provides a single repository for: applicant registration and peer assessor management; the control and monitoring of disbursements to, and accounts receivable from, individual and artistic institutions grant holders; and the mailing lists for the distribution of information about the Canada Council. This data may include the individual’s name, contact information, year of birth, gender, language, citizenship, biographical information. A contact identification number permanently identifies each registered applicant or contact. For successful applicants, the following information about an individual is captured: social insurance number, financial information for funds committed. For mailing purposes, the names and contact information are either provided directly by individuals or obtained from artistic institutions, through employee and board of directors listings, or reference material commonly available in libraries. ATS is linked to the portal, the CADAC (Canadian Arts Data / Données sur les arts au Canada) for arts organizations applying for core funding, the Financial Management System and the Information Management System. Each record has a unique reference number which identifies a contact

Consistent Uses: Consistent with this purpose, personal information held by the Canada Council may be used and disclosed in the following ways:

As part of the peer assessment process, applications are disclosed to peer assessor committees composed of professional experts recruited from the artistic community, in the private and public sectors. In some programs, applications may also be reviewed by external assessors, members of ad hoc review committees or internal committees. A summation of Peer assessor discussions is accessible to applicants upon request.
to identify prospective peer assessor committee members and external assessors to review grant applications.
in consultation with other federal, provincial or municipal funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another funding agency, and the complete applications may then be transferred to expedite the review process.
Information submitted to programs in which the Council maintains a partnership may be used and disclosed consistent with that program guideline as required.
to proactively publish and disseminate certain details about grant recipients. These include the name of the applicant, city, province, census area, riding, award type, amount awarded, the fields of practice and the project title, submitted by the applicant for public reference.
for program planning, evaluation and review, in audits, and for generating statistics for these activities.
to generate mailing lists to disseminate its publications, surveys and other information to the artistic community.
disclosure of names and email addresses for specific activities related to prize promotion and celebrations. These are usually the responsibility of the Prizes unit but are, in many cases, performed for Council related programs or activities by a third party (for example, invitations to a prize ceremony at Rideau Hall, invitations to submit a nomination for a prize). Consent will be requested.
Contact information that is provided during the Arts Tracking system (ATS) registration online process is used by the Canada Council’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.
The peer assessor nomination and registration are stored in ATS, to identify, select and communicate with prospective peer assessors.
share information with other government departments, organizations and contractors with whom the Canada Council has a data sharing agreement.

Retention and Disposal Standards: Program grant files are arranged in groups based on competition. Applications, in particular, cases are retained for longer periods for business purposes.

Arts promotion

To encompass all activities within the organization for the promotion of arts at the national and international levels including partnerships and networks with multiple stakeholders, rental of art works, recognizing artistic excellence with our different prizes.

Audience and Market Development

The Audience and Market development section's objective is developing new audiences and markets for their work on a national and international level. The Audience and Market Development program and services work across the disciplines and in collaboration with the sections to develop a cohesive approach to increase touring, exhibition and performance possibilities for Canadian artists.

Audience and Market Development Application and Granting Process - Class of Records

Description: Includes records related to Canadian professional artists, agents and managers who have applied for multi-year and annual funding or travel, and arts organizations who have applied for organizational development assistance. Includes records related to activities of the granting process, eligibility determinations and funding decisions, the application assessment process and strategic initiatives. Records may include information on program design and development, liaison activities with the arts community, working files, mailing lists, voluntary self-identification information, performing arts directory and publications.

Record Number: CC OUT 007

Individuals' Arts Grant Files – Personal Information Bank

Class of Individuals: Individual artists.

Purpose: Contains files of artists who have applied for a grant.

Consistent Uses: Used in the adjudication process of grant requests and to provide data for statistical analysis

RDA Number: 83/038
Related Record Number: CC ART 015, CC ART 018, CC ART 016, CC OUT 007
TBS Registration: 000313
Bank Number: CC PPU 115

Arts Organizations/Companies' Grant Files – Personal Information Bank

Consistent Uses: The files are used in the adjudication process of grant requests.

RDA Number: 83/038
Related Record Number: CC ART 015, CC ART 018, CC ART 016, CC OUT 007
TBS Registration: 001648
Bank Number: CC PPU 130

Arts Tracking System (ATS) - Personal Information Bank

Description: Arts Tracking system (ATS) is a corporate database system used for the Canada Council's operations and activities that contains electronic records supporting the Canada Council's business functions, programs, prizes and activities throughout its life cycle. It provides a single repository for: applicant registration and peer assessor management; the control and monitoring of disbursements to, and accounts receivable from, individual and artistic institutions grant holders; and the mailing lists for the distribution of information about the Canada Council. This data may include the individual’s name, contact information, year of birth, gender, language, citizenship, biographical information. A contact identification number permanently identifies each registered applicant or contact. For successful applicants, the following information about an individual is captured: social insurance number, financial information for funds committed. For mailing purposes, the names and contact information are either provided directly by individuals or obtained from artistic institutions, through employee and board of directors listings, or reference material commonly available in libraries. ATS is linked to the portal, the CADAC (Canadian Arts Data / Données sur les arts au Canada) for arts organizations applying for core funding, the Financial Management System and the Information Management System. Each record has a unique reference number which identifies a contact

Consistent Uses: Consistent with this purpose, personal information held by the Canada Council may be used and disclosed in the following ways:

As part of the peer assessment process, applications are disclosed to peer assessor committees composed of professional experts recruited from the artistic community, in the private and public sectors. In some programs, applications may also be reviewed by external assessors, members of ad hoc review committees or internal committees. A summation of Peer assessor discussions is accessible to applicants upon request.
to identify prospective peer assessor committee members and external assessors to review grant applications.
in consultation with other federal, provincial or municipal funding agencies to determine the most appropriate review mechanism or source of funding. In some cases, where applications are deemed to be more appropriately supported by another funding agency, and the complete applications may then be transferred to expedite the review process.
Information submitted to programs in which the Council maintains a partnership may be used and disclosed consistent with that program guideline as required.
to proactively publish and disseminate certain details about grant recipients. These include the name of the applicant, city, province, census area, riding, award type, amount awarded, the fields of practice and the project title, submitted by the applicant for public reference.
for program planning, evaluation and review, in audits, and for generating statistics for these activities.
to generate mailing lists to disseminate its publications, surveys and other information to the artistic community.
disclosure of names and email addresses for specific activities related to prize promotion and celebrations. These are usually the responsibility of the Prizes unit but are, in many cases, performed for Council related programs or activities by a third party (for example, invitations to a prize ceremony at Rideau Hall, invitations to submit a nomination for a prize). Consent will be requested.
Contact information that is provided during the Arts Tracking system (ATS) registration online process is used by the Canada Council’s technical staff to identify and contact users when routine systems monitoring reveals that they may require technical assistance.
The peer assessor nomination and registration are stored in ATS, to identify, select and communicate with prospective peer assessors.
share information with other government departments, organizations and contractors with whom the Canada Council has a data sharing agreement.

Retention and Disposal Standards: Program grant files are arranged in groups based on competition. Applications, in particular, cases are retained for longer periods for business purposes.

Partnership and Networks and Arts Promotion

To collaborate to develop strategies for development and promotion of the arts with the arts community, the media, governments, other arts funders, Parliamentarians, and individuals and organizations in other sectors and professions on a national and international level. The Canada Council for the Arts promotes the value the arts bring to Canadians, connecting arts organizations and artists with audiences and finding ways to engage the public in the arts. This approach is focused on partnerships with other funders, arts organizations and artists on pilot projects.

Promotional Activities - Class of Records

Description: Includes records related to partnership activities and network member meetings held in collaboration with other arts funders or government departments. It also includes records related to commissioned research for arts funding; professional artistic competencies and development; capacity building; and arts promotion at the national and international levels. May also include records related to Canadian professional artists who have applied for pilot project support or collaborative and collective projects, and arts organizations who have applied for pilot projects and community collaborations. Records may include information on granting process activities, eligibility, the application assessment process, determinations and funding decisions. It may also include records on strategic initiatives and the arts promotion kit.

Document Types: Funding guidelines, applications to competitions, Memorandums of Understanding and partnership agreements; agendas and minutes of meetings; policies, project proposals, surveys and data, questionnaires, reports, correspondence, visitation information and documents related to liaison and cooperation work with other arts funders and government departments, proposals. Peer assessor conflict of interest disclosures, external assessments, peer assessment overview reports and recommendations, and section reports to the Board, and briefing notes.

Record Number: CC PNAP 001

Art Bank

Repurchase Program – Personal Information Bank

Description: This program was cancelled in 1996 and reinstated in 2001 for a period of six months. The purpose of these files is to maintain a record of artists' requests to repurchase works of art originally sold to the art bank. Financial transactions are also recorded in these files. It contains letters of application from artists or their dealers, details of repurchase costs, invoices, correspondence to artists informing them of the art bank decision and copies of cheques.

Class of Individuals: Individual artists.

Purpose: The bank contains records on the repurchase program and the number of works each artist has requested for repurchase.

Consistent Uses: Contains files of artists who have requested to repurchase their works of art originally sold to the art bank.

Retention and Disposal Standards: Records are retained for 6 years after the last action and are then disposed of in accordance with the standards set by Library and Archives Canada.

RDA Number: 2002/009
Related Record Number: CC ART 001
TBS Registration: 003285
Bank Number: CC PPU 070

Internal Services

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Acquisitions; Communications Services; Financial Management; Human Resources Management; Information Management; Information Technology; Legal Services; Management and Oversight Services; Material; Real Property; Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisitions

Acquisition Services involve activities undertaken to acquire a good or service to fulfil a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well-coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public – internal or external – receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management

Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management

Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Information Management

Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology

Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Legal services Class of Record

Management and Oversight Services

Management and Oversight Services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Material

Material Services involve activities undertaken to ensure that material can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and Other Administrative Services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Classes of personal information

The personal information contained in this class is distributed across a wide range of subject files. It is not used for administrative or operational purposes and is normally neither arranged nor retrieved by personal identifiers. The most common types of personal information contained in this class are name, address, and, in some cases, affiliation, educational background and experience. The information was collected through general enquiries, complaints, requests for grant application forms, personal views, unsolicited opinions, and complaints directed by the public to the Canada Council for the Arts. Individuals wishing to access information relating to themselves should provide specific details regarding the institute, branch, or individual to whom the correspondence was addressed; the approximate date of the correspondence; the subject matter; the name of the program (if applicable); and the file reference number, if available.

The retention periods associated with this class of personal information are consistent with those associated with the general subject files in which the information is stored.

Manuals

Arts Granting Programs Operational Policies / Programmes de subventions aux arts Politiques opérationnelle
Corporate Policies and Documents | Canada Council for the Arts

Additional information

For general information about making a request for access to information or personal information, see Make an access to information or personal information request.
To make a request for information online, access the Access to Information and Personal Information Online Request Service.
To make a request for information under the Access to Information Act or the Privacy Act by mail, mail your letter or completed Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents, to the following address:

Access to Information and Privacy Team
Canada Council for the Arts
150 Elgin St. P.O. Box 1047
Ottawa, Ontario K1P 5V8

In accordance with the Access to Information Act and the Privacy Act, an area on the premises will be made available to review original materials on site if that is the applicant’s preference (and it is practical to do so), or if it is not practical to create copies of the material.

The Government of Canada encourages the release of information through requests outside of the formal request processes. To make an informal request, contact:

Access to Information and Privacy Team
Canada Council for the Arts
150 Elgin St. P.O. Box 1047
Ottawa, Ontario K1P 5V8

[email protected]

You may also wish to search summaries of completed access to information requests for which the Canada Council has already provided responses Completed Access to Information Requests | Open Government - Government of Canada, as this information may be more easily obtained.
The Canada Council conducts privacy impact assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs Privacy Impact Assessment Summaries | Canada Council for the Arts are available.