Ninja Forms +
PDF Form Submission

Every form submission is valuable data, but it doesn’t always look professional sitting in your WordPress dashboard. PDF Form Submission turns any Ninja Forms submission into a polished, customizable PDF document. Generate PDFs from form data automatically, ready to email, download, or archive.

Design your PDF template right inside the form builder. No external tools, no Adobe Acrobat, no code. Just a clean interface where you control every detail of the final document, from headers and footers to the body content and file name.

With PDF Form Submission, you can:

Key Features of PDF Form Submission

Design a custom PDF template

Build your PDF layout directly inside the Ninja Forms builder using a rich text editor. Structure the document body exactly the way you need it, with full HTML support for advanced formatting. Use merge tags to pull form field data into the PDF automatically, so every generated document is unique to the submission.

No separate software. No design skills required. If you can use the WordPress editor, you can design a PDF template.

Professional headers and footers

Add your company name, logo, and address to the header. Include page numbers, dates, or custom text in the footer. Position content on the left, center, or right, and pull data dynamically from each submission using merge tags.

Every PDF you generate carries your brand, whether it’s an invoice, application receipt, or contract.

Attach PDFs to email notifications

Toggle a single setting to attach the generated PDF to any Ninja Forms email action. When someone submits a form, they or your team receive the PDF as an email attachment automatically. No extra steps, no manual exports.

Perfect for sending receipts, confirmation documents, or completed applications directly to the people who need them.

Dynamic file naming

Give each generated PDF a meaningful file name using merge tags. Combine a submitter’s name, the date, a form title, or any field value to create file names that make sense at a glance. No more generic “submission-123.pdf” files cluttering your downloads folder.

Export any submission as PDF

Need a PDF from a submission that came in last week? Last month? Every submission stored in Ninja Forms can be exported to PDF on demand from the admin Submissions page. One click, one PDF, ready to download or share.

Automatic signature embedding

If your form collects electronic signatures, those signatures are automatically embedded in the generated PDF. Signed forms arrive as complete, ready-to-file documents with no extra configuration.

Create Fillable PDF Documents in WordPress

If you’ve been looking for a way to create fillable PDF documents in WordPress without Adobe Acrobat, you’re in the right place. PDF Form Submission lets you design a PDF template inside the Ninja Forms builder and populate it automatically with form submission data. The result is a professional PDF document, unique to each submission, that captures all the form data in a clean, branded layout.

Here’s how it works: you build your form in Ninja Forms, then design a PDF template using the built-in rich text editor. When someone fills out and submits the form, the add-on generates a PDF using their responses. Every document follows your template, with the submitter’s data merged in automatically.

This approach gives you complete control over the final PDF: its layout, content, branding, and file naming. Whether you need contracts, invoices, applications, or certificates, you design the template once and every submission produces a finished document.

Common Use Cases

• Contracts and agreements: Generate signed contracts from form submissions with embedded electronic signatures, ready to file or email. Start with a pre-built contract template or build your own from scratch.
• Invoices and receipts: Turn order forms into branded PDF invoices or payment receipts, complete with line items, totals, and company branding.
• Job applications: Collect application data through a form and generate a formatted PDF application packet for hiring managers to review. Start with a pre-built job application template or build your own from scratch.
• Registration confirmations: Send registrants a PDF confirmation document with their event details, ticket information, or enrollment summary attached to the confirmation email.
• Certificates: Create completion certificates, awards, or credentials automatically generated from form data with professional headers and custom layouts.
• Internal reports: Collect field data, survey responses, or inspection results and generate standardized PDF reports for archiving or distribution.