Contracts Administrator

Position Overview

An established construction-focused organization is seeking a detail-oriented Contract Administrator to support contract and project management operations. This role is responsible for overseeing the full lifecycle of construction projects, including bid coordination, contract administration, document management, and financial tracking.

This position is ideal for someone who thrives in a fast-paced, team-oriented environment and excels at managing multiple priorities with precision.

Key Responsibilities

Bidding & Pre-Construction

• Coordinate and manage the bidding process, including researching opportunities, obtaining project plans/specifications, and supporting bid package preparation
• Collaborate with estimators and internal stakeholders to ensure complete and accurate bid submissions
• Track bid activity, maintain records, and communicate bid results
  
  

Contract Administration

• Draft, review, and manage contracts and subcontracts, ensuring accuracy and compliance with requirements
• Prepare and maintain construction documentation such as contracts, purchase orders, and change orders
• Maintain organized and compliant records throughout the project lifecycle
  
  

Project & Financial Support

• Review daily reports, material usage, and job progress for accuracy
• Process invoicing, verify quantities, and support subcontractor payment validation
• Assist with project financial tracking, including profit and loss reporting
• Contribute to weekly and monthly financial reporting
  
  

Documentation & Systems Management

• Maintain logs, spreadsheets, and tracking systems for project-related data
• Set up and manage project data within internal systems
• Prepare and maintain documentation required for regulatory compliance
• Coordinate requests for insurance certificates and bonding documentation
  
  

Collaboration & Support

• Work cross-functionally with project teams, field personnel, estimators, and external stakeholders
• Ensure adherence to contractual terms and conditions
• Provide general administrative support for project documentation and reporting
  
  

Qualifications & Skills

• Strong attention to detail with the ability to multitask effectively
• Basic understanding of accounting and financial processes
• Proficiency in Microsoft Office Suite (especially Excel, Word, and PowerPoint)
• Experience with construction or project management software is preferred
• Strong communication and interpersonal skills
• Analytical thinking and problem-solving ability
• Highly organized, self-motivated, and able to work independently
• Comfortable working in a fast-paced, deadline-driven environment
  
  

What We’re Looking For

• A dependable team player with strong time management skills
• A professional communicator who can work effectively with internal teams and external partners
• Someone who takes pride in accuracy, organization, and accountability
  
  

Job Type & Location

This is a Contract position based out of Lunenburg, MA.

Pay And Benefits

The pay range for this position is $30.00 - $35.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Lunenburg,MA.

Application Deadline

This position is anticipated to close on May 27, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.