Dean of Academic Affairs & Operations

Summary

The Dean of Academic Affairs and Operations is responsible for development, organization,

facilities utilization, instructional delivery, student support services and overall operation of the

academic programs at the assigned campus.

The Dean of Academic Affairs and Operations serves as the academic leader and manager of all

instructional programs offered by Spartan College. This position is responsible for creating and

sustaining an environment of academic and professional excellence for students and faculty

members. This position manages program chairs, faculty members, and the library by creating a

collaborative working environment with all team members.

Essential Functions

• Develop a solid leadership team of instructional staff and other staff members to ensure

retention outcomes, expeditious course scheduling, optimum use of faculty and resolution

of administrative issues and program pass rates.

• Maintains positive relations with external agencies, vendors, affiliates, etc., and works with

Campus President to manage matters of public relations concerns.

• Manage daily academic operations to remain within budgetary constraints and improve

operating margins.

• Oversee responsibility for hiring, training, evaluating, and retaining qualified faculty and

staff.

• Supervise completion of faculty development plans, evaluations, and assessment of

development plans.

• Coordinate efforts with Human Resources to ensure all faculty and direct reports

understand job expectations and receive annual written performance evaluations.

• With Program Chairs participate in curriculum development, evaluation and revision as

requested.

• Coordinate with appropriate curriculum partners to ensure faculty are trained on all

designated curriculum and institutional assessment initiatives.

• Provide organizational guidance with updated FAA, DOE and Accrediting Body

requirements.

• Lead student retention activities that include, but not limited to contacting absent students,

new student orientation, coordinating departmental student academic advising, providing

a beginning point of contact for student escalation with academic issues.

• Ensure department compliance with State Department of Education, Federal Aviation

Administration, accreditation, other regulatory agencies and company criteria, regulations

and policies.

• Lead Continuing Student Review process with a lead by example mentality.

• Participate as an integral part of the campus budget process, reviewing budget, authorizing

part-time and full-time faculty payroll, and managing faculty program within established

budget parameters.

• Assessment includes current budget details.

• Contribute to the overall success of the College.

• Work collaboratively with the Campus Resource Center (CRC) to ensure a Spartan team

environment.

• Perform other essential duties as assigned by Campus President.

Knowledge / Skills

• Strong communications and computer skills including Microsoft Office suite.

• Ability to read, analyze and interpret general business documents.

• Ability to write reports, business correspondence, and procedure manuals.

• Ability to effectively present information, communicate and respond to questions from

groups of managers, clients, customers and the public.

• Ability to work with mathematical concepts such as probability and statistical inference.

• Able to apply concepts such as fractions, percentages, ratios and proportions to practical

situations.

Education and Work Experience

• Master’s degree from an academic institution accredited by a regional or national

accrediting agency that is recognized by the U.S. Department of Education. Previous

Director of Education / Dean / Academic Management experience at the post-secondary

level.

• Experience with a for-profit college preferred.

• Experience with FAA Part 147 School desirable.

• Experience with CampusVue software or similar student information system software.

• Demonstrated knowledge of federal, state and accreditation regulations applicable to the

proprietary education industry