Event Coordinator

Job Title: Event Coordinator, Sponsorships & Events

Work location: New York, NY 10020 Hybrid

Job Description

Responsibilities:

• Assist in planning, developing, and execution of events and conferences across the Americas’ region.
• Work with the business to with the business to identify marketing and conference opportunities that align with their objectives, offering recommendations on sponsorships, speaking opportunities, and conference participation.
• Assist with the management of sporting and event tickets, including ticket allocation and inventory management, distribution and attendee follow up, compliance reporting, invoicing, catering orders, and ticketing inbox.
• Organize and manage the events team's inventory, supplies, and promotional items.
• Support branding, coordination, and execution of Corporate Access conferences and marketing events.
• Understand the objectives of various front-office businesses (investment banking, corporate finance, capital markets and securities) to provide strategic advice and support their needs.
• Coordinate and assist with end-to-end event logistics – event kick off and prep calls, site evaluations, venue selection, contract negotiations, budget approvals, hotel room blocks, invitation process, attendee registration lists, registration site creation, promotional items/giveaways, booth setup, signage and creative assets, shipping details, speaker arrangements, presentations, communication around event timelines, and on-site management and execution.
• Manage Events team calendar, event intake form, and Events mailbox.
• Coordinate with relevant parties and manage the addition of all sponsorships and events on both the external and internal websites.
• Work with conference coordinators, vendors, and other providers involved in external industry sponsorships.
• Maintain up-to-date lists of event venues, restaurants, hotels, and speaker bureaus.
• Collaborate with internal departments such as A/V and IT, Print Center, Creative Services, Internal Communiations, Media studio, Accounts Payable, and Legal to ensure seamless and efficient event execution.
• Provide detailed post-event reports by creating surveys, gathering stakeholder feedback, and creating action plans around improvement following all activations.

Experience Required

• Meticulous attention-to-detail and highly organized
• Understanding of marketing strategy and planning with the ability to identify the right fit for partnerships and sponsorships
• Knowledge of meeting and conference practices
• Ability to plan, manage and execute multiple events simultaneously.
• Knowledge of speaker selection and contract negotiation
• Adept project manager; impeccable time management and prioritization skills
• Work collaboratively in a team environment.
• Exceptional professionalism and confidence demonstrating the ability to communicate effectively.
• Ability to effectively engage with senior leadership and navigate a matrixed environment.
• Team player with collegial style; high energy, drive and enthusiasm.
• Proficiency with MS Office (Word, Excel PowerPoint), event planning/management, registration, and survey tools
• Willing to support global requirements as schedule requires.
• Willing to travel <10% for on-site event support.

Qualifications:

• 1-2 years of events/sponsorships management experience. Financial services industry experience is a plus.
• Bachelor's degree in marketing, communications, or a related field.