Executive Assistant

We are looking for an Executive Assistant for a top media & entertainment company hybrid out of their Glendale, CA offices!

• Pay rate: $32.00-$34.00/hr based on experience
  
  
  

Responsibilities:

• Support executives in managing calendar, travel, preparing for presentations, company meetings and other key events to meet department’s strategic objectives
• Review your leader’s schedule to build in time for things like thinking and traveling to their next meeting
• Understand the day’s priorities so you can be strategic about how you direct requests
• Manage schedules and schedule/coordinate meetings that often necessitate coordination with multiple other executive calendars and time zone complexities
• Greet guests; assist with special projects relating to guests/visitors
• Screen and prioritize all incoming phone calls, mail and/or meeting requests
• Create meeting agendas and circulate meeting materials
• Coordinate both on-site and off-site workshops, events and demos, including internal and external partners, vendors, and collaborators
• Plan travel itineraries and make travel arrangements, domestically and internationally, including reservations for events and dining as needed - taking into account time zones, weather delays, and traffic
• Prepare, compile and manage expense reports for travel following established company and travel policy guidelines
• Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, phones, computers, etc.
• Partner and work extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
• Track and support industry relationships
• Support onboarding for new team members
• Handle extremely confidential, sensitive information, remembering that the Company is a publicly traded company
• Create a positive environment for all who interact with Global Creative Strategy Studio
  
  
  

Required Qualifications:

• At least 7 years supporting a Vice President and/or equivalent experience.
• Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary.
• Desire to immerse yourself fully and learn all aspects of your executive’s business.
• Ability to multi-task and prioritize deadlines deliverables.
• Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur
• “EQ” skills to build bridges, forge alliances and encourage people to want to work with you.
• Complete reliability handling confidential, often highly sensitive information.
• Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked.
• Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed.
• Very strong organizational skills and extreme attention to detail; and
• A highly professional demeanor, positive outlook and a can-do attitude.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.