Executive Assistant (Legal)

A highly regarded, mid-sized law firm with a strong national reputation is seeking a Legal Administrative Assistant to support a team of senior attorneys in its Washington, DC office. This is an excellent opportunity for a polished legal admin who enjoys being a trusted partner in a fast-paced, professional environment.

Responsibilities:

Legal Document Production and Administrative Support:

• Provide executive administrative and legal support to attorneys, including advanced document production in Word, Excel, and PowerPoint using standardized formats.
• Prepare and revise legal documents, redlines, comparisons, tables of contents, and tables of authorities. Assist with presentation materials.

Calendaring, Meetings, and Travel Coordination:

• Manage attorney calendars, schedule meetings, court appearances, and appointments, and provide reminders.
• Coordinate complex domestic and international travel, including flights, accommodations, transfers, itineraries, and required documentation, and proactively manage last-minute changes.

Billing, Time Entry, and Financial Administration:

• Manage attorney billing and financial processes in accordance with client guidelines and internal policies.
• Assist with new client and matter setup; prepare and distribute monthly billing for attorney review.
• Manage time entries; monitor deadlines; reconcile corporate credit card activity; and process expense reports.

Court Filings, Docketing, and Litigation Support:

• Maintain working knowledge of state and federal court and agency filing procedures.
• Coordinate filings, transcript requests, and litigation-related searches. Submit docketing requests and maintain deadline tracking systems.
• Monitor case and motion deadlines and follow up with attorneys and paralegals as needed.

Document Management and Records Coordination:

• Organize and maintain client and administrative files. Ensure documents are saved to appropriate workspaces.

Contact Management and Relationship Support:

• Maintain attorney contact records within a customer relationship management system. Enter activity notes related to meetings, events, and business development efforts, and assist with basic calendar and email integration.

Office, Mail, and Administrative Support:

• Process incoming and outgoing mail and deliveries. Coordinate copying, scanning, printing, and document production services.

Team Collaboration and Backup Support:

• Act as an active member of an administrative support team by assisting attorneys and colleagues as needed.
• Coordinate coverage with backup team members, remain aware of shared deadlines, and support team-based initiatives and projects.

Ideal Candidates Have:

• 5 + years of experience supporting attorneys, executives, or managers preferred.
• College graduate with a bachelor’s degree or equivalent legal administrative experience in a law firm environment.
• Experience managing multiple stakeholders, priorities, and shifting deadlines
• Comfort operating at a high-support, high‑touch level without needing an EA title
• Clear, flexible communication style and comfort with evolving tools and technology