Information Technology Project Coordinator

Required Skills & Experience

• 1–3 years of experience in a Project Coordinator, Project Manager, or administrative project support role (more experience is a plus)
• Strong technical aptitude; ability to quickly learn tools and systems (exposure to SAP and/or Yardi is a plus)
• Proficiency in Microsoft Excel for tracking, reporting, and data management
• Experience with budget tracking and financial oversight support
• Ability to follow direction independently while also proactively asking questions and communicating openly
• Strong communication skills, including experience sending internal communications and coordinating across teams
• Highly organized with strong attention to detail across multiple workstreams
• Experience supporting onboarding processes and administrative workflows
• Ability to thrive in a fast-paced, evolving environment where priorities may shift daily
• Experience with SharePoint or document management systems preferred
• Exposure to policy and procedure development or documentation is a plus

Day-to-Day Responsibilities

• Support onboarding of new Project Managers and program sponsors, ensuring a smooth administrative experience
• Maintain and update program documentation, training guides, and policies within SharePoint
• Assist in revamping program processes, including building out policies and procedures
• Manage invoice tracking and processing (including Yardi, if applicable)
• Track and support budget management activities, ensuring financial accuracy
• Confirm and document executed contracts and maintain related records
• Coordinate and schedule monthly stakeholder calls, including sending communications and managing logistics
• Draft and distribute internal communications to keep stakeholders aligned
• Provide general administrative and operational support to ensure projects run smoothly
• Partner closely with leadership, maintaining an open line of communication and proactively escalating questions or blockers
• Adapt to evolving priorities, especially within SAP-related initiatives