Legal Administrative Assistant

Consilio’s Direct Hire division is seeking a Legal Administrative Assistant to join the Austin office of a national law firm. This is a great opportunity to join a collaborative and supportive team in a well-established firm. The firm offers excellent benefits, including 100% employer-paid health coverage for employees.

This is a direct hire permanent and benefited position with our law firm client.

Key Responsibilities

• Set up new clients/matters, run conflict checks, and manage billing including invoice preparation, edits, transfers, and special requests while coordinating with Accounting on records and collections
• Enter and review attorney time, track submission deadlines, and process expense reports and credit card reconciliations
• Format and produce documents in Word, Excel, and PowerPoint; assist with presentations and proofread for accuracy, grammar, and formatting
• Organize and maintain electronic and physical files in iManage, ensuring proper storage and accuracy
• Manage calendars, schedule meetings and court dates, coordinate logistics (rooms, catering, setup), and arrange domestic and international travel
• Track deadlines, maintain docket/tickler systems, and assist with court filings
• Handle mail, copying, scanning, and document distribution; maintain contacts in InterAction CRM
• Support attorneys and team members, provide backup coverage, and assist with office operations, supplies, and events

Qualifications & Skills

• 3–7 years of law firm admin experience
• Bachelor’s degree or equivalent experience
• Proficiency in Microsoft Office, legal/billing systems, and CRM tools

Work Environment & Compensation

• Hybrid schedule (minimum 3 days in-office)
• Salary: $75K–$95K + overtime eligibility