Legal Administrative Assistant

Fast paced law firm needs a Legal Administrative Assistant

• Greet clients and visitors professionally, direct them to the appropriate attorney, and maintain confidentiality of all information
• Answer, screen, and route incoming calls; take accurate messages for attorneys and staff; flag urgent or time-sensitive matters 
• Schedule and confirm appointments, court dates, and meetings; send reminders; coordinate travel and accommodations for attorneys
• set up, organize and maintain paper and electronic filing systems in accordance with recognized procedures and standards
• update status and tracking reports
• plan and schedule appointments, conferences, meetings and travel arrangements for legal staff
• coordinate logistics for meetings and conferences
• provide administrative support including copying, scanning and faxing
• maintain supplies for office
• data entry

Education and Experience

• High school diploma or GED; legal experience preferred but not required 
• Excellent written and verbal communication skills; strong interpersonal abilities.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Access) and legal document management software.
• Detail-oriented with strong proofreading and organizational skills.
• Ability to multitask, work independently, and adapt to changing priorities.
• minimum of 3 years office experience
• in-depth working knowledge of relevant computer programs including MS Office

Key Job Skills and Competencies

• organizational skills
• self starter, able to complete tasks with minimal supervision
• able to adapt to changing priorities
• deadline-driven
• strong verbal and written communication skills
• attention to detail and accuracy
• able to effectively handle sensitive and confidential information
• ability to work effectively as part of a team
• able to work well under pressure in a fast-paced environment

Pay/Hours/Benefits

• $18-25 range/hour based on experience
• Full time 35-40 hours/ week
• Health Insurance for Full Time Employees
• Flexible Work Environment