Legal Executive Assistant

Law firms are hiring!

A global and growing law firm is currently seeking an experienced Legal Executive Assistant to join their Redwood City office. The Assistant will provide right hand high level executive support to Partners and Associates within the following practice groups - Corporate Finance or Commercial Litigation.

Candidates MUST have law firm experience supporting Partner level attorneys.

Responsibilities include:

• Manages emails in Outlook
• Manages Outlook calendar on behalf of attorneys
• Creates and maintains client contacts in Outlook
• Prepares, formats, types and distributes correspondence and other documents
• Manages projects and coordinates distribution with the ability to use firm resources to delegate tasks in the successful completion of such projects; interacts with other departments and facets of the office, when appropriate, to coordinate larger scale projects
• Schedules and coordinates meetings and/or conferences, interacts with facilities and catering to manage all details for meetings
• Coordinates conflict checks and new matter memo process
• Coordinates travel arrangements (domestic and international) and prepares expense reports
• Completes time entry on behalf of attorneys
• Organizes and maintains legal correspondence and document files
• Manages review and distribution of draft and final client bills which includes communication with attorneys and accounting representatives
• Marketing and business development support.
• Heavy client contact for coordination and to assist with the management of client relationships.
• Assist with business development initiatives.
• Participation in projects as requested

Qualifications/Skills:

• A minimum of 5 years experience working in a law firm
• The ideal candidate for this position will be someone with experience as a legal executive/administrative assistant within a global or large national law firm
• Strong computer and administrative skills to proactively manage duties and responsibilities in an organized, efficient manner
• Proficiency in Microsoft Office
• Strong written and verbal communication skills
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Ability to anticipate needs and exercise independent judgment
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion

Benefits include: 4 weeks vacation, bonus, full medical, dental & vision, 401K, etc.