Office Manager (Onsite)

We are seeking to hire a full time Office Manager for our newly opened Los Angeles office! The Office Manager is responsible for overseeing the day-to-day operations of the Los Angeles office, ensuring a seamless, well-organized, and welcoming workplace experience. This role partners closely with People Operations, IT, Facilities, Executive Assistants, and business leaders to support employees, manage vendors, and maintain a productive, polished office environment.

This is a highly visible role that serves as the heartbeat of the LA office—balancing operational excellence with hospitality, organization, and proactive problem-solving.

• Hours Expectation: Monday-Friday: 8:00am-5:00pm PT
• On call in an event of an emergency

Key Responsibilities

Office Operations & Employee Experience

• Manage daily office operations to ensure the workplace is organized, functional, and welcoming
• Serve as the primary point of contact for all office-related needs for events, employees, visitors, and vendors
• Greet and support leadership teams, board members, investors, and external guests, ensuring a high-quality office experience
• Coordinate with Executive Assistants when senior leaders are onsite to support logistics and office readiness

Facilities & Vendor Management

• Coordinate facilities management, including maintenance, repairs, cleaning services, security, and office access
• Act as the main point of contact for the cleaning crew, including communication, scheduling, and quality control
• Manage office vendors and service providers (utilities, supplies, catering, maintenance, water/ice machines, etc.)
• In event of emergency, main point of contact in an event of an emergency
• Oversee office water and ice machines, including vendor communication and service requests

Supplies, Pantry & Inventory

• Manage office inventory, supplies, and equipment (non-IT), including ordering and restocking
• Oversee pantry and snack management, ensuring kitchens, meeting rooms, and common areas are consistently stocked with snacks and beverages
• Manage ordering and restocking of bathroom and hygiene supplies, including soap, paper products, mints, toothpicks, feminine products, and other essentials
• Ensure huddle rooms and conference rooms are properly stocked, clean, and ready for use at all times

Events, Meetings & Hospitality

• Coordinate office breakfasts, lunches (monthly or as needed), and support Lunch & Learn sessions
• Assist with planning and execution of office events, meetings, and company gatherings
• Onboarding, Access & Compliance
• Support onboarding and offboarding logistics in partnership with People Ops and IT
• Manage office badging and access, ensuring new hires receive badges and guest badges are available and tracked
• Ensure compliance with health, safety, and workplace policies

Technology & Collaboration

• Partner with IT to ensure office technology, conference rooms, and shared equipment are functioning properly
• Serve as the on-the-ground liaison for basic office tech or facilities troubleshooting
• Documentation & Continuous Improvement
• Create and maintain SOP documentation for office operations and workflows
• Identify and implement improvements to enhance office efficiency, organization, and employee experience

Qualifications:

• 3–5 years of experience in office management, workplace operations, or facilities coordination, supporting a corporate or multi-department office environment
• Proven ability to manage day-to-day office operations, vendors, budgets, and expense tracking with a high level of ownership and accountability
• Strong organizational and time-management skills, with the ability to prioritize multiple workstreams in a fast-paced environment
• Excellent communication and interpersonal skills, with a service-oriented and hospitality-forward mindset
• Experience partnering cross-functionally with People Operations, IT, Executive Assistants, and business leaders
• Comfortable supporting a hybrid and/or multi-location workforce and adapting to evolving office needs
• Proficiency with Google Workspace, Microsoft Office, and workplace productivity tools
• Experience in a fast-growth, creative, or consumer brand environment (retail or beauty industry experience a plus)
• High attention to detail and a proactive, problem-solving approach to improving office efficiency and employee experience

Benefits And Perks

• Base pay of $70,000 annually with eligibility for a 5% annual bonus
• 401(k) with company match - $ for $ up to 4% - immediately vested
• Vacation/Holiday Leave
• Great Medical/Dental/Vision Insurance
• Life and AD&D Insurance
• Opportunities for growth and advancement
• And so much more!

Equal Employment Opportunity at Beauty Industry Group

At Beauty Industry Group, we are proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.

We consider all qualified applicants for employment without regard to race, color, religion, sex, pregnancy, national origin, age, sexual orientation, gender identity or expression, disability, genetic information, protected veteran status, or any other legally protected characteristic.