Team Administrative Assistant

Job Title: Team Administrative Assistant - Technology

Location: New York, NY

Firm Overview:

Cantor Fitzgerald L.P., with over 14,000 employees, has been a leading global financial services firm at the forefront of financial and technological innovation since 1945. Cantor Fitzgerald & Co. is a preeminent investment bank serving more than 5,000 institutional clients around the world, recognized for its strengths in fixed income and equity capital markets, investment banking, SPAC underwriting, PIPE placements, commercial real estate, and for its global distribution platform. Capitalizing on the firm’s financial acumen and technology prowess, Cantor’s portfolio of businesses also includes Prime Brokerage, Asset Management, and other businesses and ventures. For 79 years, Cantor has consistently fueled the growth of original ideas, pioneered new markets, and provided superior service to clients. Cantor operates trading desks in every major financial center globally, with offices in over 30 locations around the world. As one of the few remaining private partnerships on Wall Street, Cantor has the distinct ability to focus on long-term value creation and solid relationship building. Our structure allows us to respond quickly to client needs, develop solutions that address complex challenges, avoid the limitations of bureaucracy, and attract talented individuals who are driven to succeed.

Job Description:

The Team Administrative Assistant provides high-level administrative and operational support to the Technology Senior Leadership Team. This role is critical to ensuring the efficient day-to-day functioning of the leadership team through effective coordination, communication, and organization.

The Team Administrative Assistant is responsible for calendar management, travel coordination, expense reconciliation, and event planning. The role will also, on occasion, support the Executive Assistant to the Group CIO with meeting organization and logistics. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, dynamic environment.

Responsibilities:

Executive Support & Administration

• Provide comprehensive administrative support to all members of the Technology Senior Leadership Team
• Manage complex calendars, including scheduling meetings across multiple time zones and resolving conflicts
• Assist with the planning and coordination of leadership meetings, management forums, and team events (virtual and in-person)
• Prepare and organize materials for meetings, presentations, and leadership engagements

Travel & Expense Management

• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries
• Ensure timely and accurate reconciliation of expenses in line with company policies
• Obtain appropriate approvals and ensure all travel and expense logistics are handled efficiently to support business priorities

Stakeholder & Team Collaboration

• Act as a key point of contact between the Technology Senior Leadership Team, the Office of the CIO and internal and external stakeholders
• Support effective communication and coordination across the wider technology organization

Qualifications:

• 1+ years of experience in an administrative or executive support role, preferably supporting senior leaders
• Experience working in Financial Services or a fast-paced corporate environment
• Demonstrated expertise in complex calendar management across multiple time zones
• Strong organizational and time-management skills with high attention to detail
• Proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and ability to handle confidential information
• Proactive, resourceful, and adaptable, with the ability to manage competing priorities

Why Join Cantor Fitzgerald?

• Opportunity to influence and enhance the firm’s global technology risk posture.
• Collaborative environment with exposure to senior leadership and strategic initiatives.
• Competitive compensation, benefits, and professional growth opportunities.