Collaborative Presentation Strategies

Team presentations are hard to pull off. Most look like disconnected mini-talks. Having coached 10,000+ leaders from 50 countries, 2-3 people presenting is a common challenge:   👎 Speakers are not aligned 👎 Transitions are clumsy 👎 The person not speaking looks bored Instead you want to show alignment, clarity, and collective authority.  Here’s how to make sure your team speaks as one: 1/ Align on your message ↳ Before creating slides, get clear on the shared objective ↳ Ask: What should the audience know, feel, and do? 2/ Create a “plan on a page” together ↳ Agree on structure, outline and who does what.  ↳ If it is a 3-act structure, one person may do 1 and 3, the other part 2. 3/ Define the depth and detail ↳ Who goes deep? Who stays high-level? ↳ Only do deep and high-level, avoid the mediocre middle ground. 4/ Corporate or casual? ↳ Bring the same energy. ↳ Coordinate appearance and tone. 5/ Sharpen your speaker transitions ↳ Don’t say, “Now I am passing over to Sophie.” ↳ Say: “Now that we’ve seen the challenge, Sophie will walk you through our solution.” 6/ Don’t kill the flow with confusion ↳ Agree in advance who drives the slides and practice together. ↳ Agree on a subtle gesture; don’t say “Next slide, please”. 7/ Stay engaged — even when not speaking ↳ Look at the speaker or audience, not your shoes ↳ If you are not fully engaged, why should the audience be? 8/ For virtual teams ↳ Meet 5min early to test tech and slides. ↳ Keep energy up — Zoom fatigue is real. 9/ Plan your Q&A strategy ↳ Decide who answers what type of question ↳ Assign a “conductor” to manage flow and timing In a team presentation, every role matters. Get the content right. Get the transitions right. Get the Q&A right. - - - - ♻️ Repost to help others and follow Oliver Aust for more. ♟️ Want to become a top 1% communicator? Reach out here: https://lnkd.in/eRy_qSUq

I love PowerPoint, but collaboration doesn't happen through slides. PowerPoint is brilliant for structuring thoughts and presenting an idea, but when it comes to teamwork, collaboration needs more than one person pulling together a deck. PowerPoint isn't the best place to start. Collaboration is about sharing ideas, building on each other’s insights, and shaping the outcome together. That’s hard to achieve when everyone just emails notes to one person who makes updates or leaves one person to work all night while the rest of the team critique in the morning. Tools like Miro and Google Workspace change that, they allow everyone to jump in, make edits in real time, and actually see the work evolve together. When I’m working on a presentation story, I like to start in Miro, especially if it’s a project that needs a shared perspective. Instead of jumping straight into slides, Miro lets us storyboard together, mapping out the narrative visually and making sure we’re all aligned on the story we want to tell. With Miro, everyone can jump in, add thoughts, and move things around, so we’re not just following one person’s idea of the structure. It’s a chance to see the whole narrative at a glance, consider different angles, and refine it together. By the time we move to PowerPoint to create the formal presentation, the core story is agreed, and everyone feels like they’ve shaped it. Switching to tools designed for collaboration makes teamwork feel like a shared effort, not a solo task. PowerPoint has its place for presenting a polished end product, but the magic happens when everyone is part of the process from start to finish. What tools have you found useful for making collaboration collaborative? What's the process you use for collaborating on a presentation? #collaboration #powerpoint #teamwork Enjoyed this? ♻️ Share it and follow Holly Joint for insights on strategy, leadership, culture, and women in a tech-driven future. 🙌🏻 All views are my own.

Presenting with Confidence: My 3-Step Prep for Collaborative Sessions As someone who has delivered countless keynotes, webinars, and workshops, I’ve learned that great presentations don’t happen by accident—they’re built on purposeful preparation. Over the years, I’ve developed a three-step method that makes collaborative presentations feel seamless, well-paced, and engaging:   1. Align on the Outline: In a first meeting, we define our key messages, agree on what the title and abstract have promised, allocate time equitably, and choose a slide template to ensure a cohesive visual experience.   2. Share Drafts and Storylines: Next, we meet to present and review one another’s slides and talking points. This allows us to refine flow, avoid duplication, and align our messages to amplify each other’s contributions.   3. Rehearse Together: A dress rehearsal brings everything together. We practice as if it’s live, offering feedback, making final adjustments, and ensuring the overall presentation feels polished and connected. A tech check or second rehearsal may follow if needed. This week at NACCHO #PrepSummit25, I had the pleasure of co-presenting with Dr. Danielle Eiseman from Cornell University. She graciously accepted my presentation prep approach and I found her to be smart, proactive, communicative, and a total professional—making this collaboration a true joy. What are your favorite tips for delivering a great presentation? Let’s share ideas in the comments and keep learning from each other! #PresentationTips #Collaboration #PublicSpeaking #HealthGIS #Teamwork #PublicHealthPreparedness #LocationIntelligence #ClimateResilience #HealthEquity #PresentationSkills #ConferencePrep