Remember

• Present your paper in person at the conference; if you are unable to present, please inform the conference organisers as soon as possible.
• Each presentation should not exceed 10-12 minutes (5 minutes in case of speed talk presentations).
• Avoid reading out your paper.
• Focus on key messages to attract the interest of the audience.
• Avoid presenting tables with many cells and difficult to be read.
• Use readable type font in the tables and good text/background contrast – use the presentation template prepared by the organisers.
• Use simple sentences; avoid jargon, highly specialised vocabulary and unfamiliar abbreviations.
• Present just a few important facts on each slide.
• Practice the delivery of your talk, making sure to fit your talk into the time allocated to you.
• Think about questions you might be asked about your work and be prepared with well-thought out answers, being mindful of the limited time.
• All lecture rooms are properly equipped for your presentation and have Wi-Fi connection.
• If you have some changes in your presentation, please bring it on a USB memory stick to the Slide Desk/Slide Room at least 2 hours before the session where you are speaking starts. The Slide Desk/Slide Room will be marked clearly at the Q2026 Conference venue.

Regular/Special sessions

• Each regular/special session will last 90 minutes.
• Authors will present a summary of their work in a maximum time slot of 12 minutes. You are kindly requested to respect the allotted time to guarantee a smooth running of sessions.
• Questions will be taken at the end of the session, together with a discussion.
• You should view the programme of the Conference for information about the session you are participating in and be in the lecture room at least 5 minutes before the session starts.
• Each session will be led by the Chair who will be in charge of introducing the speakers and moderating the session.
• The chair will be leading the session and controlling the time. The Chair will signal at the 12-minute mark. The speakers will be given a 2-minute reminder as they near the end of their talk.
• Check the guidelines for papers and presentations

Speed talk sessions

• Each speed talk session will last a maximum of 45 minutes.
• Presentations are limited to 5 minutes. You are kindly requested to respect the allotted time to guarantee a smooth running of sessions.
• Check the room number and the timetable of your speed talk session and be there at least 5 minutes before the session starts.
• Each speed talk session will be led by the Chair who will be in charge of introducing the speakers and moderating the session.
• The chair will be instructing the session and controlling the time. The Chair will signal at the 4-minute mark. The speakers will be given a 1-minute reminder as they near the end of their talk.
• The time remaining until the end of the session is dedicated to questions and discussion (if applicable).
• Please note that, as the delivery should not exceed 5 minutes, you should only focus on the most relevant slides of your presentation.
• Check the guidelines for papers and presentations

Poster sessions

• A poster session allows for a graphic presentation of the authors' research. The authors will illustrate their work by displaying graphs, photos, diagrams and a small amount of text on the poster boards.
• The authors will hold discussions with attendees who are circulating among the poster boards.
• Please check the guidelines (link will be provided soon) for information about the dimension/size of the poster.
• The authors can print their posters themselves and bring them to the Q2026 Conference or contact the Q2026 Secretariat ([email protected]) for a Printing and Delivery Service.
• The authors must remain by their poster boards during one of the two dedicated poster sessions.
• The material should be well labelled and legible from a distance of 1,5 to 2 metres. Lettering should be in a bold print.
• The authors should give their posters (signed) to the staff at the Registration and Information Desk during the registration process.
• The staff will put the posters in a designated place and attach them to special boards. The posters will be displayed at a dedicated space in the Conference hall.
• In case of problems, please inform the organising staff that will be present at the place of a poster session.