How do I request a role on SAM.gov?


To access an entity registration record, interested vendor list, or controlled attachments on contract opportunity notices, you must be a federal user or a non-federal user who has been granted proper roles with an entity in SAM.gov by an Entity Administrator. If you are unsure which role you need, see this guide to roles and permissions (KB0040696) on SAM.gov.

If you are a service provider who manages registrations on an entity's behalf and have no direct affiliation with the entity itself, you can get the Data Entry or Viewer role. You cannot be an Entity Administrator.  You can still manage a registration with the Data Entry role, but cannot grant roles to others.

You cannot request an Entity Administrator role through SAM.gov. It must be assigned directly from a current administrator. If no direct entity employee, officer, or board member in your organization holds the Entity Administrator role for your registration, you can submit an Entity Administrator Appointment Letter (KB0016652) to gain access to the existing registration.
 

To request a role with an entity:

  1. Sign in to SAM.gov and go to your Workspace.
  2. Scroll down to the Request A Role widget, select a role from the dropdown menu, and select the Request Role button.
    Request A Role widget in the SAM.gov workspace.

  3. Complete the required fields, including your supervisor’s name and email, organization, Unique Entity ID, role, domain, additional details about your position, and why you need the requested role.
    Request Role request details form.

  4. Select Submit.

To cancel a pending role request:

  1. Select Requests in the top right header of SAM.gov. A list of your requests displays.
  2. Select the line item containing the Pending status.
    Pending Role requests
     
  3.  Select Delete. A confirmation screen will appear. Once you select Confirm, the role request will be removed from your profile. 

To view your existing roles:

  1. Sign in to SAM.gov and go to your Workspace.
  2. Select Roles on the upper-right side of the page.
    SAM.gov Workspace with Profile section outlined in red.
     
  3. The system displays your current roles and role history.
    My Roles page with the Request Role button outlined in red.

You can also request a role from this area by selecting the Request Role button on the right side of the page.

View a video on how to request a role or accept a role assignment.