NOTE: Before you can create a BioPreferred report in SAM.gov, the following conditions must be met:

• Your entity must be registered in SAM.gov. Refer to 

https://www.fsd.gov/gsafsd_sp/en/how-do-i-register-a-new-entity-or-obtain-a-new-unique-entity-id-in-sam-gov?sys_kb_id=053d35b087e9a69415c331160cbb3595&id=kb_article_view&sysparm_rank=1&sysparm_tsqueryId=0f7203f41bc3a65094336356624bcbbe

• You must have one of the following roles in the Entity Reporting domain:
  • Entity Administrator
  • Data Entry role
• Step-by-Step: Creating a BioPreferred Report
  1. Sign in to SAM.gov and go to your Workspace
  2. Locate the Entity Reporting widget
  3. Under BioPreferred Reports, do one of the following:
     • Select the number under “Required” to view contracts needing reports
     • Search for a specific Contract Number
     • Select View All to browse submitted and pending reports for your entity.

Enter Report Details

1. Choose a contract that requires BioPreferred reporting.
2. Select Add USDA Category.
3. Choose the appropriate Category and Product from the dropdown.
4. Enter the Total Dollar Amount Spent for that product during the federal fiscal year (Oct 1 – Sept 30).
5. Click Submit to save the report.

NOTE: You may add multiple products per contract if applicable.

Reporting Period

• The reporting period opens November 1 and runs until October 31 of the following year
• You can edit a BioPreferred submitted reporting at any point during the reporting period
• Once the reporting period closes, only future-year reports can be created or edited.

After Submission

• Reports are saved in SAM.gov and linked to the associated contract
• After the reporting window closes, summary reports are posted for federal users with appropriate permissions.

To access year-end summaries:

• Federal users can go to Data Services, to the Entity Reporting to view the finalized BioPreferred report. 

What Counts as a BioPreferred Product?

Use the official USDA BioPreferred Catalog to determine eligible product categories and types.
Only purchases of designated USDA categories should be included in the report.

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml