How do I download a copy of an entity registration?


There are two ways you can download a copy of an entity registration in SAM.gov. 

If you have a role with the entity, you can download a copy of the registration from your Workspace.

 If you do not have a role and the entity is not available for public view, you will not be able to view the entity registration. You will either need to request a role (KB0016602) from an existing administrator or submit an Entity Administrator Appointment Letter (KB0016652) if no administrator is available.

 

To Download from the Entity Workspace:

  1. Sign in to SAM.gov and go to your Workspace.
  2. Locate the Entities widget.
    Entities Widget
     
  3. Select the number above the status that correlates with your current registration status, or select the title of the Entities widget to view all of your registrations.
  4. Locate the entity record you want to update, then select View.
  5. An overview of your entity registration will appear on the screen with a filter navigator to the left to quickly view sections of your entity registration details. Select the Actions button in the top right corner of the page, then select Download.
  6. A dialog box displays download options. Select a file type. Rename the file if needed, then select the green Download button.
  7. The file will download to your device.

If the Entity administrator has opted to have the entity available for public view, you can also complete a  search in SAM.gov to download a copy of the entity registration. 

To download from a SAM.gov search:

  1. Sign into SAM.gov in the upper right corner.
  2. Select Search in the main menu header.
  3. Select All Domains and select Entity Information
    Search landing page with red box around Search and Entity Information
     
  4. Under Entity information, Select the word Entities.
  5. Locate the Entity Status filter. Select each box (Active Registration, Inactive Registration, ID Assigned) to view all registration search results.
    Red box around the Entity Status filter and keyword search
     
  6. Enter the Unique Entity ID, Commercial and Government Entity (CAGE) code, or legal business name (punctuations included, if any) into the keyword search box above the filters
  7. Review the search results for your entity. Select the name of an entity to open the details of the registration.
  8. An overview of the entity registration will appear on the screen with a filter navigator to the left to quickly view sections of your entity registration details. Select the Actions button in the top right corner of the page, then select Download.
  9. A dialog box displays download options. Select a file type. Rename the file if needed, then select the green Download button.
  10. A Dialog Box will display download options. Select a file type. Rename the file if needed, then select Download
  11. The file will download to your device.
  12. You can also select Follow if you are interested in receiving notifications when there are updates to the entity.