How to Automate 5 Essential Workflows for Your Coworking Space

Your coworking tech stack is either streamlining your operations or quietly draining your resources. Here's how to tell the difference. Most operators piece together disconnected tools that create more work, not less. The result? Data silos, duplicated tasks, and fragmented member experiences that drive churn. The operators scaling efficiently are building integrated technology ecosystems where every platform works together seamlessly. Here's what matters most when choosing your tech stack: Automate the repetitive work first. Member management, invoicing, bookings, and check-ins consume the majority of your day. These are exactly where automation delivers immediate ROI. Integration is everything. Individual tools mean nothing if they don't communicate. Your coworking software should connect directly to your payment gateway, access control system, and accounting platform. Start simple, then scale. New spaces need four core systems: coworking software, payment gateway, door access control, and accounting software. Add complexity only when growth demands it. The competitive advantage belongs to operators who automate mundane tasks and redirect that saved time toward community building and revenue growth. Optix Automations enables you to create this integrated ecosystem without over-engineering your systems. From automated member onboarding to seamless payment processing to access control workflows, your entire operation runs cohesively while you focus on what actually matters. Stop managing disconnected platforms. Start building a technology ecosystem that scales with your business. Read the complete guide here: https://lnkd.in/gxHdibr5

Pricing is one of the hardest parts of running a coworking or flexible workspace. Too high, and you scare people off. Too low, and you’re constantly chasing your tail. The sweet spot lies in understanding the value you deliver and making sure your price reflects it. I’ve seen operators make one big mistake again and again: they undercut. Trying to win business by being cheaper usually means you end up working harder for less. It’s a fast route to burnout and a slow death for your space. A few things I’ve learned: 1. Lead with value, not price. Your space, your culture and your service levels define your worth. If you’re offering a professional, community-driven workspace, price it with confidence. Don’t apologise for quality. 2. Be transparent. Hidden fees destroy trust. List your prices clearly, what’s included, what’s not. Clarity wins loyalty, and loyal members are worth far more than a quick sale. 3. Rethink your meeting rooms. Most operators underestimate how much revenue sits in those four walls. Flexible booking options and mixed-use models (internal and external bookings) can turn an empty room into a steady income stream. 4. Bundle and balance. Offer smart packages, maybe discounted meeting hours, access to events, or flexible day passes. Value-based pricing helps attract different client types without compromising margins. 5. Keep listening. Your members will tell you what works if you ask. Regular feedback helps refine your model before problems appear. What people value changes, your pricing should too. Good pricing isn’t about numbers, it’s about fit. When your value, your pricing and your promise all line up, your space sells itself.

Coworking spaces across the U.S. are booming — but managing them efficiently is still a big challenge. From unpredictable occupancy to high operational costs and member engagement struggles — every space has its hurdles. In our latest blog, we explore the biggest coworking management challenges in the U.S. and share smart strategies to turn them into opportunities using technology. 👉 Discover how Pickspace’s all-in-one coworking management software helps automate operations, build stronger communities, and boost profitability. https://lnkd.in/djXsEGR7 #Coworking #CoworkingSpaces #PropertyManagement #Pickspace #WorkspaceSolutions #CoworkingSoftware #RealEstateTech #HybridWork

When a coworking space depends on reception Challenge: A coworking operator runs a great space — but they’re forced to keep a front desk open just to sell passes and manage access. That means higher costs and limited sales hours. Yet the data shows otherwise: 📊 40% of coworking purchases happen outside office hours 🌙 20% happen at night (00:00–07:00) Reality: Your reception can’t sell while it sleeps. Solution — Thia.work: ✅ Automated QR access, no reception needed ✅ Online checkout 24/7 ✅ Direct integration with payments and door control The result? Lower operational costs, higher revenue, and full automation from day one. #ThiaWork #Coworking #FutureOfWork #Automation #PropTech

The way we think about “the office” has completely changed. More and more businesses are discovering that flexibility doesn’t just save money. It fuels productivity, collaboration, and growth. Coworking and flexible office spaces are giving teams the freedom to choose how and where they work best. It’s not just about desks and WIFI, it’s about creating spaces that inspire people to do their best work together. I really like this Forbes article that highlights how flexible workspace providers are redefining the office landscape and supporting businesses of every size. 👉 https://lnkd.in/gtA5hJgU

When you’re starting a coworking & flex workspace, your tech stack isn’t a “nice to have”, it’s the foundation everything else stands on. Get it right early and you’ll build momentum. Get it wrong and you’ll spend months fixing avoidable headaches. A proper system gives you visibility, confidence, and headspace to focus on what matters: your members. #Coworking #CoworkingSpace #FlexibleWorkspace #CoworkingTech

Most coworking operators spend hours manually adjusting prices, chasing down data, and wondering why certain days stay empty while others are overbooked. The solution is not just creative pricing. It's automated creative pricing. Creative pricing strategies like weekend rates, VIP member discounts, and peak/off-peak pricing can help drive revenue and achieve specific business goals. But manually managing these complex pricing rules across different member types, time periods, and resources quickly becomes overwhelming. Here's where automation changes the game: Once pricing strategies are implemented in your software, automation can drive engagement with your offers automatically. For example, after a member's tenth booking, an automated email can notify them about exclusive rewards pricing. The real power comes from connecting your pricing strategy to your member data. Optix Automations allows you to set conditional pricing based on member behavior, booking history, and account types, then automatically communicates these offers at exactly the right moment. Stop manually tracking who qualifies for what discount. Start letting automation surface the right price to the right member at the right time. Your pricing strategy should work for you, not create more administrative burden. That's the promise of automation. Read all about it here: https://lnkd.in/gRzR5_hZ

There’s a lot of talk about “smart tech” in coworking, but too often it ends up being bells and whistles that don’t solve the real problems. In this week’s episode, Anne-Marie and I get into the practical side of technology for coworking operators, what actually makes a difference when you’re starting, stabilising, or scaling your space. We list out what you need to be focusing on depending on what stage you are at! We cover: • Why your tech stack is the foundation for growth, not an afterthought • How to stay lean and efficient without drowning in tools • The hidden potential in meeting rooms that most operators overlook • The challenge of consistency when scaling to multiple locations • Why your website should be doing more than showing nice pictures, it should be booking desks and rooms • And how to get creative with your marketing once the basics are solid Technology shouldn’t slow you down, it should give you the time and visibility to run your business properly. If you’re serious about building a coworking brand that lasts, this one’s worth a listen! (episode links in the comments below) #coworking #coworkingtech #flexworkspace #coworkingspace

Flexible workspaces are booming—30% global growth in coworking spaces since 2020 reflects a major shift in corporate real estate. Remote and hybrid work, alongside sustainability efforts and tech innovation, are driving demand. Asia Pacific stands out with a 50% surge in coworking openings. Industry leaders like WeWork and Regus are expanding offerings beyond traditional offices to on-demand and virtual solutions. 🔗𝐑𝐞𝐚𝐝 𝐭𝐡𝐞 𝐟𝐮𝐥𝐥 𝐧𝐞𝐰𝐬— https://lnkd.in/g-xjKz-B Ready to navigate this evolving market? Follow The Flex Insights for timely insights and industry news on flexible workspaces. #Coworking #FlexibleWorkspaces #GlobalMarket #PropTech #CommercialRealEstate #FutureOfWork #WorkspaceTrends

𝗧𝗵𝗲 𝗛𝗶𝗱𝗱𝗲𝗻 𝗥𝗢𝗜 𝗼𝗳 𝗖𝗼𝘄𝗼𝗿𝗸𝗶𝗻𝗴 𝗦𝗽𝗮𝗰𝗲𝘀 Most professionals join coworking spaces for better design, flexible desks, and amenities - but the real value lies in something less visible yet far more powerful: 𝗻𝗲𝘁𝘄𝗼𝗿𝗸𝗶𝗻𝗴. Every coffee break can lead to a new partnership. Every shared workspace can spark a fresh idea. Every small “Hey, what do you do?” can open doors you didn’t expect. Coworking isn’t just about saving costs -  it’s about 𝗯𝘂𝗶𝗹𝗱𝗶𝗻𝗴 𝗺𝗲𝗮𝗻𝗶𝗻𝗴𝗳𝘂𝗹 𝗰𝗼𝗻𝗻𝗲𝗰𝘁𝗶𝗼𝗻𝘀 that help your career and business grow. The real ROI isn’t measured in square feet - it’s in the people you meet. #DirectSpaces #CoworkingCulture #Networking #FutureOfWork #BusinessGrowth #CommunityDriven #CoworkingIndia #WorkInspired #OfficeVibes