How to Master Abstract Management: The Ultimate Checklist for Academic Conference Success?

I’ve planned and organized over 87 international academic conferences and workshops during my 25+ years of experience as a professional conference organizer. In this time, I’ve learned the crucial steps of planning and managing the submission process for abstracts and full papers.

I am writing this blog post at the suggestion of academicians who are members of a scientific committee organizing their 35th international academic conference. They were unaware of the current state of conference management software and how easily it can manage the scientific part of an academic conference, eliminating most gaps through the automated process. They were spending valuable time and effort to create error-free conference programs and books of abstracts.

I apologize for the length of this article and for taking up your time. I’ll dive into the details as suggested by the scientific committee’s academicians.

Before diving in, I want to take a moment to mention that we developed meetinghand abstract submission management solution to address most challenges facing academic conference planners.

Before setting up the conference submission form and starting to collect abstracts, I always consider the following issues;

-      How to encourage authors to submit their work easily?

-      How easily manage the evaluation process?

-      How to notify the authors?

-      How to keep the abstracts updated form start to finish?

-      How easily locate the abstracts in the conference agenda?

-      How to prepare error-free book of abstracts and keep it up to date?

-      As well as, how to check their registration status?

I will try to proceed through questions in a manner similar to "five Ws and one H" for a better convey of the important points and not clash with the inquisitive nature of academic readers.

Please keep in mind that I will approach the subject in a comprehensive perspective using the term “conference” to include most types of academic events such as congress, workshop, seminar, symposia, and training courses.

You can create your custom checklist to suit your exact needs, and even email me for a help or suggestions, as each event may be unique.

As a general rules, I always consider;

-      The next step, without forgetting the final purpose, to go forward without getting lost in the maze.

-      What encourages authors to submit?

-      How easily can an author submit?

Here are my questions that I bring to the table of the scientific committee and conference organizers, as well as my suggestions.

Would you like to continue reading!

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