How to Create a Daily Schedule

I'm excited to share my system for staying productive all day, every day. This system allowed me to sell over $100M in my B2B sales career, then build a 7 figure coaching business working an average of 40 hours/week. Most importantly, my nights and weekends are free to spend with my family. Here's are the 3 simple steps I take every single week: Step 1: Complete a Weekly Plan & Scorecard at the beginning of each week On Monday mornings (or Sunday evening), I print and fill out a Weekly Plan & Scorecard. On this document, I write down all the important tasks and action items I aspire to get done that week in no particular order. I then rank each task in order of priority, typically prioritizing RGA's (Revenue Generating Activities) for my business. I originally took this scorecard from a book called the 12 Week Year, then adapted it to include a "Rank" column, which allows me to prioritize each action item. Prioritizing the Action Items allows me to know where to start every day, and prevents me from getting overwhelmed. Step 2: Daily Task Blocking in Calendar Whitespace At the beginning of each weekday, I fill up all the whitespace on my calendar for that day with high priority tasks taken directly from the Weekly Plan & Scorecard. This ensures that the most important tasks for the week get done first and eliminates daily decision fatigue. The key is to put the specific tasks on your calendar so there's no empty space. If for some reason any tasks on the calendar don't get completed for that day, I move them to the next day in any open whitespace. Step 3: Weekly Scoring At the end of each week, I score my performance using the simple formula: Tasks Completed / Tasks Written Down = Score % My goal is to score 85% or higher each week, although admittedly there are many weeks where I fall short. If there are any tasks that didn't get completed that week, they get moved to the following week. I rinse and repeat this process every single week. This ensures that I SHOW UP every single day, and stay productive throughout the entire work week. Additional keys to success include: 1. Taking short breaks when you feel mentally drained. Stretching, a short walk, and standing desk do wonders to change your state. 2. Minimize the number of daily meetings on your calendar (4 or less is optimal) to stay focused and ensure you have enough whitespace to get deep work done. 3. Give yourself an hour lunch to break up the work day. Every day I have lunch with my wife, and that's also on the calendar. 4. Do one thing at a time 5. If you have an unproductive day, forgive yourself. Of course, this is all easier said than done... That's why next week, in our 2nd *Transformation Tuesday* LIVE training session, I'm going to walk you through exactly how to leverage The 12 Week Year (and Weekly Scorecard) to transform your productivity and your life. Sign up here: https://lnkd.in/gsPsq2XR Only 500 spots available due to Zoom webinar limit!

When my calendar gets really really crazy (and it is right now), I come back to an old time management method. It’s battle-tested from when I had 2 kids under the age of 2, a full-time job, and a commute. I did this every day for months, maybe years. Now I just bring it back when I need it. And since I just did it tonight, I thought I’d share it with you. First, I brain dump in paper all the things I think I need to do the next day. A big ol’ list. It might include specific meetings, work tasks, kid drop-off, or making dinner. Whatever. Then on a fresh sheet of dotted or ruled paper I write out the waking/productive hours of the next day. I usually go from 6am to 8ish. A line for each half hour. Now I start to pencil in the tasks to time slots. Starting with the most important first. Then I fill in a few of the medium importance. Maybe batches of smaller, similar tasks. Don’t forget commute times and meals! But let me tell you what you already know: that sucker fills up QUICK. And you guessed it, not all the items from that aspirational to-do list will fit. THEY WON’T.  And that’s the point.  Getting super super real about what I can feasibly do in a day forces me to reset my own expectations. Not just to help me prioritize and choose well but also… to let go. It’s not all gonna happen. Some things just need to come off the list.  I can see it all in black and white on the page. And exhale. Maybe take a few actions. Send a cancellation note. Move the meeting. Commit to cereal for dinner. Adjusting to set myself up for success instead of failure. In the end, if I don’t follow the draft schedule for the day, no biggie. That’s not the point. But the exercise helps me go into the day with more realistic expectations and a clearer head. What helps you get clear on a busy day? #productivity #timemanagement #coachingforwomen

Ever felt like the day runs away before you accomplish what you planned? My dad taught me a powerful habit that changed how I approach each day—and it’s simple. Every night, he’d sit down after dinner and write the ten things he was going to get done the next day. The next morning, he’d execute on that list without fail until every task was checked off. This routine wasn’t just something he did; it was a mindset—creating tomorrow, today. ✅ Start Your Day the Night Before You don’t need to rely on motivation; you need a clear plan. Before you go to bed, take a few minutes to list the key things you want to achieve tomorrow. Prioritize them and commit to finishing the list. When you wake up, you won’t be guessing what needs your attention—you’ll know exactly where to focus your energy. The consistency of doing this day after day compounds into bigger progress over time. ✨ Next time you feel overwhelmed by what tomorrow might bring, remember—you have the power to create it today. Just take a few minutes tonight to plan and set yourself up for success. Start making tomorrow’s list tonight and watch how it transforms your productivity. What’s on your list?