ISSUANCE OF OFFICIAL
RECEIPTS
August 13, 2013
WHEN TO ISSUE RECEIPTS/
INVOICES?
• Mandatorily provided under Section 237 of the NIRC
(as amended by RA 9337) that every seller is
obligated to issue sales/commercial invoice and/or
official receipt on sales transactions with or without
demand from the buyer of goods and services
• For each sale or transfer of merchandise or for
services rendered valued at Twenty-five pesos
(P25.00) or more
TYPES OF RECEIPTS
a. MANUALLY-ISSUED – covered by Revenue Memorandum
Order No. 12 – 2013
b. Issued thru Cash Register Machine/Point-of-Sale
Machines (CRM/POS) and/or Computerized Accounting
System – tape receipts/invoices; covered by Revenue
Regulation 11 – 2004 and Revenue Memorandum 28 -
2002
DETAILS OF O.R. /INVOICE UNDER SEC. 238
• Serial Number
• The name, business style, if any, and address of the seller
• A statement that the seller is a VAT-registered entity followed by its
TIN-V;
• The total amount which the purchaser pays or is obligated to pay to
the seller with the indication that such amount includes the vat;
• Date of the transaction;
• Quantity of merchandise;
• Unit cost;
• Description of merchandise or nature of service;
• The name, business style, if any, and address of the purchaser,
customer or client; and
• The TIN of the purchaser where the purchaser is a VAT-registered
person
RECENT BIR ISSUANCES
• Revenue Regulation No. 15 – 2012 - Accreditation of Printers as a
Pre-requisite to their Printing Services of Official Receipts, Sales
Invoices and Other Commercial Receipts and/or Invoices
• Revenue Regulation No. 18 – 2012 - on-line processing
(application, approval, and issuance) of ATP and the on-line
generation of printer’s periodic reports with the capability to match
and process data and generate discrepancy of dubious entries
• Revenue Memorandum Order No. 12 – 2013 - Guidelines and
Procedures in the Processing of Authority to Print (ATP)
• Revenue Memorandum Circular No. 44 – 2013 - Validity of
unused/unissued receipts/invoices is up to AUGUST 30, 2013
RMC No. 44 – 2013 (continued)
EFFECT OF ISSUANCE OF EXPIRED OFFICIAL RECEIPTS:
• After August 30, 2013, all principal and supplementary
receipts/invoices prior to January 18, 2013 shall no longer be valid.
• Issuance of expired receipt shall be deemed issuance of an invalid
receipt or deemed as if no receipts were issued, and a violation of
Section 264 of the NIRC:
“Failure or Refusal to Issue Receipts or Sales or Commercial
Invoices, violations Related to the Printing of such Receipts or
Invoices and Other Violations”
• Transactions with said expired receipts are deemed not properly
substantiated and may not be allowed as a deduction.
Taxpayer’s registered name
Business address
NON-VAT statement & TIN
Transaction date
Description of the Service Client/Buyer’s Name Client/Buyer’s TIN
Client/Buyer’s Address
Client/Buyer’s Business Style
Amount of Payment in words
Nature of Product/Service
For transactions covered by RA 9994
Serial Number
Approved inclusive Serial Numbers
ATP no., date issued, validity period
Accreditation number and date of
accreditation of Printer
Name/Address/TIN of Printer
Security Markings
UCPB REGISTERED NAME/ADDRESS
SERIAL NUMBERS
UCPB TIN
TRANSACTION DATE
CLIENT’S NAME CLIENT’S TIN CLIENT’S ADDRESS
AMOUNT OF PAYMENT
DESCRIPTION / NATURE OF SERVICE
DESCRIPTION OF PAYMENT
8
LEGAL IMPLICATIONS FOR NON
COMPLIANCE
1. Temporary suspension of operation and closure of the
business establishment for a period of not less than 5
days for failure to issue receipt and invoices.
- NIRC Sec. 115 (a)(1)
2. Fine of not less than One Thousand Pesos (P1,000.00)
but not more than Fifty Thousand Pesos (P50,000.00)
and suffer imprisonment of not less than two (2) years
but not more than four (4) years.
- NIRC Sec. No. 264 (a)
