Electronic Bank Statement (EBS) Processing
Introduction: EBS is provided by banks to its account holders in standard format such as MT940,
BAI, CAMT053 etc. As a part of Payment Transaction processing, EBS can be imported and posted in
SAP for bank reconciliation.
EBS Accounting entries:
Account Payable
1. Vendor Invoice
Dr GR/IR Clearing Account
Cr Vendor Reconciliation Account
2. Vendor Payment
Dr Vendor Reconciliation Account
Cr Bank Outgoing Clearing Account
3. EBS upload in SAP
Dr Bank Outgoing Clearing Account
Cr Bank Main Account
Account Receivable
4. Customer Invoice
Dr Customer Reconciliation Account
Cr Revenue Account
5. Incoming Payment from Customer
Dr Bank Incoming Clearing Account
Cr Customer Reconciliation Account
6. EBS upload in SAP
Dr Main Bank Account
Cr Bank Incoming Clearing Account
EBS configuration tcode is OT83
1. Creation of account symbol
Generally, we can create the below account symbol in SAP
We can create the Account symbol in our own way, we don’t have any standard procedure
2. Assign accounts to account symbol
In this step the GL accounts need to be assign to account symbol
The below highlighted GL accounts are provided by the business
Note: The main bank GL account maintained as +++++ the reason is that the main bank GL account
maintained any GL account and we could not fallow any sequence.
Generally, at the time of assignment of GL accounts to Account symbol, we have to maintain
Masking procedure…. Like the Bank charges GL account should be maintain ++++10, bank
interest account should be maintain +++++20, like this we have to maintain the masking
procedure for the above 5 GL accounts
But in commscope, we have hardcoded in configuration like irrespective of currency and
house bank we maintained the above out going GL accounts directly, but main bank account
vary for other GL accounts
3. Create keys for posting rules
Based on account symbols we can create the posting keys. The posting keys are like text fields, using
these posting keys we will create the posting rules
4. Define posting rules
We can define the posting rules how the entry should be posted
Check BA01
Check the bank charges entry
Click on simulate and select the main bank GL account
Go back to simulate and select the main bank account as per above screen shot
Based on bank key and bank account number system will pick the main bank GL account
number (1111166). Check the below screen shot
5. Create transaction types
It is a variant and need to map the posting rules with Bank External transaction types along the
Intepretation alogoritham
First need to be identified Bank External Transaction codes from the document which is provided by
Bank
Note : Intepretation Alogoritham specfies on what base to be cleared.
Clearing base==> Example: Check no , Reference no , Doc no etc
Need to maintain Intepretation Alogorithan for Those posting rules having poting type 4, 5, 7,8
Under Transaction type we can assign the external transaction types to posting rules
Transaction types 100 to 399 belongs to incoming payments
Transaction types 400 to 699 belongs to outgoing payments
6. Assign bank accounts to transaction types
Here we can assign bank key and bank accounts to transaction type
In this step we have given the bank key(swift code) and bank account which comes in bank
statement. Nothing but system identify the bank statement based on swift code and bank account
number.
The transaction type used to identify the bank file
EBS Process steps:
1. Assign bank accounts to transaction types: system identify the bank statement based on
swift code and bank account number.
2. Create transaction types: Under transaction types we are maintaining the external
transaction types
3. External transaction types: In external transaction types we are assigning the posting rules
4. With in the posting rules we are assigning the account symbols
5. For account symbol we are assigning the GL accounts
Statement points
The 16th row in statement it consists of actual transaction that executed on the
particular date
The BAI2 format the amount will appear without decimals in statement, will notify
the last 2 digits are decimals
