UNIT 2
GIVING A SUCCESSFUL PRESENTATION
Course Learning Outcomes:
The Students are able to :
Listening
- Responds to the meaning of transactional and interpersonal orally about the
topic of giving a successful presentation
Speaking
-Express the meaning of monologue text in written about giving a successful
presentation
Reading
-Read aloud meaningfully about words, phrases, and sentences based on the provided
text.
Respond the meaning of simple monologue text in written that related to the
giving a successful presentation
Writing
-Express the meaning of simple monologue text in written about giving a
successful presentation
Language Focus
-Complete some words related to the topics (vocabularies)
-Pronounce the vocabularies about giving a successful presentation
(pronunciation)
GETTING STARTED
Source : blog.bukupedia.com
Brainstorming
Discuss with your friend the characteristic of good presentation. Take a note
important point of your discussion
1. Clear structure: A good presentation must have a clear structure and be easy to
understand, starting from introduction, content, to conclusion.
2. Relevant material: The material presented must be relevant to the topic being discussed
and easy for the audience to digest.
3. Attractive visualization: A good presentation must be accompanied by attractive
visualizations such as images, graphs and videos to make it easier for the audience to
understand.
4. Use appropriate language: Use language that is easy for the audience to understand with a
clear and consistent voice.
5. Interaction with the audience: Interaction with the audience must be active, use interactive
presentation techniques such as questions and answers or short discussions.
6. Consider time: Don't stretch the presentation so long that the audience starts to get bored
or loses interest.
7. Effective use of media: Use media effectively, such as presentation slides, cue cards, or flip
charts. Adjust the type of media used to the type of audience.
LESSON
Listening
Conversation : an Advice Presentation
Listen and Practice
Cut down eye contact appropriate style
Andre : Ok…so what did you think at my presentation?
Kim : Pretty good…it wasn’t too long, and I think the audience will like your
1)appropriate
Andre : Well that’s good. But how can I make it better?
Kim : Um…you might want to make more 2 ) eye contact with the audience.
Andre : Yeah..I know I’ll try to look at my eyes to the audience. is there anything else?
Kim : Yeah..one more thing. I know it’s laugh talking from noise. That you do say “um” and
“or”..a lot
Andre : Really ? All right….I’ll try to 3) cut down
Kim : But really, I thought you gave a good presentation it might be a good idea to practice it
a couple of times more, though
Andre : Thanks, I really 4) style you good luck !
Practice 1. What three suggestions does Kim have about Andre’s presentation !
1. Andre might want to make more eye contact with the audience
2. Kim know it’s laugh talking from noise. That Andre do say “um” and “or”..a lot.
3. Andre’s presentation might be a good idea to practice it a couple of times more,
though
Speaking
Practice 2. 1 Complete the following dialogue with the missing word below!
managementa tour returned impressed a meeting nervous presentation calling.
managementt a tour returned impressed
a meeting nervous presentation calling
On a Business Trip: A Presentation
Betsy: Hi Brian, this is Betsy. How are you doing?
Brian: I've just 1) returned from the Head Office. The weather is great! Boston is a great city!
Betsy: Have you met Frank yet?
Brian: No, I haven't seen him yet. We have 2) a meeting at 10 o'clock tomorrow morning.
We are going to meet then.
Betsy: Have you made your 3) presentation yet?
Brian: Yes, I made the presentation yesterday afternoon. I was very 4) nervous, but everything
went well.
Betsy: Has 5) management given you any feedback yet?
Brian: Yes, I've already met with the sales director. We met immediately after the meeting and
he was 6) impressed with our work.
Betsy: That's great Brian. Congratulations! Have you visited any museums yet?
Brian: No, I'm afraid I haven't had any time yet. I hope to take 7) a tour around town
tomorrow.
Betsy: Well, I'm happy to hear that everything is going well. I'll talk to you soon.
Brian: Thanks for 8) calling Betsy. Bye.
Betsy: Bye.
Reading
Practice 3. Read the following text about making a successful presentation:
Most presentations are divided into 3 main parts (+ questions):
1 Introduction
2 Body
Question
3 Conclusion
Question
As a general rule in communication, repetition is valuable. In presentations, there is a golden
rule about repetition:
1. Say what you are going to say,
2. say it,
3. then say what you have just said.
In other words, use the three parts of your presentation to reinforce your message. In the
introduction, you tell your audience what your message is going to be. In the body, you tell your
audience your real message. In the conclusion, you summarize what your message was.
Introduction
The introduction is a very important - perhaps the most important - part of your
presentation. This is the first impression that your audience has of you. You should concentrate
on getting your introduction right. You should use the introduction to:
1. welcome your audience
2. introduce your subject
3. outline the structure of your presentation
4. give instructions about questions
The following table shows examples of language for each of these functions. You may
need to modify the language as appropriate.
Function Possible Language
1. welcome your audience Good morning, ladies and gentlemen
Good morning, gentlemen
Good afternoon, ladies and gentleman
Good afternoon, everybody
2. introducing your subject I am going to talk today about...
The purpose of my presentation is to introduce
our new range of...
3. outlining your structure To start with I’ll describe the progress made this
year.
Then I’ll mention some of the problems we’ve
encountered and how we overcame them. After
that I’ll consider the possibilities for further
growth next year.
Finally, I’ll summarize my presentation (before
concluding with some recommendations).
4. Giving instructions about questions Do feel free to interrupt me if you have any
questions.
I’ll try to answer all of your questions after the
presentation.
I plan to keep some time for questions after the
presentation
Body
The body is the ‘real’ presentation. If the introduction was well prepared and delivered, you will
now be ‘in control’. You will be relaxed and confident.
The body should be well structured, divided up logically, with plenty of carefully spaced visuals.
Remember these key points while delivering the body of your presentation:
do not hurry
be enthusiastic
give time on visuals
maintain eye contact
modulate your voice
look friendly
keep to your structure
use your notes
signpost throughout
remain polite when dealing with difficult questions
Conclusion
Use the conclusion to:
1. Sum up
2. (Give recommendations if appropriate)
3. Thank your audience
4. Invite questions
Function Possible language
1. Summing up To conclude,...
In conclusion,...
Now, to sum up...
So let me summarize/recap what I’ve said.
Finally, may I remind you of some of the main
points we’ve considered
2.Giving To conclude,...
recommendations In conclusion,...
Now, to sum up...
So let me summarize/recap what I’ve said.
Finally, may I remind you of some of the main
points we’ve considered.
3. Thanking your audience Many thanks for your attention.
May I thank you all for being such an attentive
audience
4. Inviting questions I would be happy to answer any questions.
If you have any questions, I would be pleased to
answer them.
I would welcome any comments/suggestions.
Now I’ll try to answer any questions you may have.
Can I answer any questions?
Do you have any questions?
Are there any final questions?
The following table shows examples of language for each of these functions. You may need
to modify the language as appropriate.
Question
Questions are a good opportunity for you to interact with your audience. It may be
helpful for you to try to predict what questions will be asked so that you can prepare your
response in advance. You may wish to accept questions at any time during your presentation, or
to keep a time for questions after your presentation. Normally, it’s your decision, and you should
make it clear during the introduction. Be polite with all questioners, even if they ask difficult
questions. They are showing interest in what you have to say and they deserve attention.
Practice 3.
Here are the introductions to two different presentations. Separate the two presentations and
put them in the correct order:
a. At the end I will suggest practical ways in which you as managers can motivate both
yourselves and the people who work for you.
b. Good morning ladies and gentlemen, and welcome to our session on the dynamics of motivation
c. Then I will give a short demonstration of our prototype and explain what we have already
achieved.
d. Please feel free to raise questions at any time on technical or financial aspects of the project
and I shall do my best to answer them.
e. To begin with, I shall outline the main goals of the project.
f. I would like to ask you to keep any questions you may have until the end, when I hope we will
also have time to discuss your personal experiences and particular work situations.
g. Finally, I shall move on to the major commercial applications and potential returns on
investment.
h. I will then turn to what we really mean by motivation, and look at the internal and external
factors that play a part in creating it.
i. Good afternoon ladies and gentlemen. I would like to talk to you this afternoon about why we
feel our interactive video project is worth investing in.
j. I shall start by looking at why motivation is so important and why the ability to motivate is a
vital management skill.
Presentation 1 Presentation 2
b i
Practice 5. Read this introduction to a presentation. Choose the correct words or phrases in
italics:
Good afternoon, ladies and gentlemen and welcome (1) in/to/for our seminar on corporate
property management. I would like to (2) begin/starting/commence by (3)
drawing/telling/outlining some of the main (4) explanations/matters/issues in corporate property
management (5) so that/for/in order you will be able to judge whether your company is devoting
sufficient time to this question.
I will then (6) look/turn/change to some of the legal and finansial (7) queries/aspects/pieces of
property management, and will (8) tell/look/explain how your companies may be affected by
current and future legislation. I will (9) iustllrate/give examples/discuss of the kinds of problems
our clients have faced and explain what was done to solve them.
I will finish (10) by/with/in giving a brief resume of the consultancy service that we offer, and I
will explain what you (11) need/shall/should do if you would like to look into the matter further.
As we are rather (12) hurried/pressed/short for time, I would be grateful if you could (13)
rest/stay/save any questions you may wish to (14) rise/raise/arise until the end, when I will (15)
do/make/have my best to answer them.
Practice 6. Match a sentence or phrase on the left with one from the right
1. Please help yourselves a. describe new proposal
2. If we’re all here b. thank you Han. It’s a good to be here
3. I would like to start by c. to the brochures at the back
4. I have a hand out with the statistics on d. let’s make a start
5. I would like to welcome Sonia e. Please take one as I pass them around
6. After that I would like to f. please feel free to ask me
7. Today I would like to talk about g. outlining the plan for the day
8. If you have any question h. the success we have had with after sales
Writing
Write some tips for giving a great presentation in English!
Reflection:
1. What topic have you learnt?
2. What parts of topic are regarded easy for you?
3. What parts of topic are regarded difficult for you?
4. Write down two or sentences related to the topic !
