MBUS202 Business Intelligence and Big Data 24S1

Microsoft Excel Manual

Student Name and ID

Ramita (S84159)

Word Count: 1210

May 2024

Contents
MBUS202 Business Intelligence and Big Data 24S1...........................................................0
Microsoft Excel Introduction.................................................................................... 2
File Formats Table................................................................................................... 2
Import the data into Excel................................................................................ 3
Freeze Pane......................................................................................................... 3
Remove Duplicates.............................................................................................. 4
Grouping............................................................................................................. 5
Adding Row and Column......................................................................................... 6
Pros and Cons (Q4)............................................................................................ 7
Formulas in Excel............................................................................................... 7
Pivot Table............................................................................................................ 10
Charts in Excel...................................................................................................... 13

Introduction
Excel is a powerful tool, owned by Microsoft, most commonly used for data
exploration, analysis and data visualiation. It includes several dynamic features, that
empowers users to analyze, organise and probably visualize the data in very
impactful and concise manner. So Excel eventually helps the user to find significant
and very meaningful insight out of the raw data

File Formats Table

However, I can provide a general overview of common file formats that can be
imported into Excel along with their differences:
File Format Description Differences
Supports multiple worksheets, cell formatting,
Excel Workbook formulas, charts, images, and macros.
format, the default Compatible with Excel 2007 and later
XLSX format for Excel versions.
Legacy Excel Similar to XLSX but compatibility may vary
XLS Workbook format depending on the version of Excel.
CSV (Comma- Plain text file with Simple format without formatting or formulas.
Separated comma-separated Easily readable by Excel and other
Values) values spreadsheet programs.
TXT (Tab- Plain text file with tab- Similar to CSV but uses tabs instead of
Delimited Text) separated values commas as delimiters.

Import the data into Excel

Steps for import data
Step 1 : First things first, launch the Excel application.
Step 2: You should click on the DATA tab in the Menu.
Step 3 : Now hover to Get Data > From File. you should note that the Top menu
commands may appear differently based on the width of your workbook/ Excel
window.

Step 4 :Select Option which one required from workbook, from Text/CSV or any
other.

Freeze Pane
● Open your Excel workbook and navigate to the worksheet you want to work on.

● Determine/Decide which rows and columns you want to keep visible while scrolling..

● How to Freeze the Top Row? : Go to the View Tab in the Menu and then hover to
freeze panes Window and then you will see "Freeze Top Row" option, just simply
click on it
● How to Freeze the first column: Same Process as before, hover to freeze panes
window and click on "Freeze First Column" option
● How to freeze more than one row or a column: Now first select the desired
columns or rows you want to freeze and then simply hover again to "Freeze Panes"
window and select "Freeze Panes" from the dropdown menu
Remove Duplicates
Step 1: Firstly, you need to select the data or cells of table which you need to
find/remove the duplicates (Note: Excel will automatically determine the table
even if you select only 1 cell from the table)

Step 2: Now Hover to Data tab, where you will find "Remove Duplicates" option
in Data tools section

Step 3: Now you need to select/specify the column which to need to check
duplicate data
Step 4: Boom! Excel will eventually remove the duplicate data and will provide
the information of duplicate data which it removed, and so on

Step 5: Now you end up with non duplicate data (you can refer with the
screenshot)

Grouping

● Step 1: Select Rows to Group : Firstly you need to highlight the entire rows
you wish to group.

● Step 2: Now Click/Access the Grouping Option by going to the DATA tab on
the Menu.

● Step 3: Group the Rows : Lastly, Click/Hover on Group in the Outline

section.in the end, Click Group again to apply the grouping.
Adding Row and Column

there are multiple ways to add rows/ columns in excel

Step 1: Firstly, select the exact row/column where you want to add new
rows/columns.
Step 2: Now hover to "Home" tab and click on Insert button and select Insert Table
Rows Above or Insert Table Columns to the Left

Pros and Cons (Q4)

Scenario Pros Cons

Using Cells Adjacent to the Simple and intuitive: Limited space: If there are many
Data Calculation results are calculations, adjacent cells may
displayed in close proximity to become crowded, reducing
the data they are derived from, readability and increasing the risk of
making it easy for users to errors
understand the relationship
 Adding Rows at the Bottom of Maintains data integrity: By Navigation challenge: Users may
the Data: keeping calculation results need to scroll to the bottom of the
separate from the original data, dataset to access calculation results,
there's less risk of accidental which could be cumbersome for
modification or corruption large datasets.

Starting a New Tabbed Sheet Calculation results are housed Moving between tabs to view data
for Calculations in a separate sheet, reducing and corresponding calculations may
clutter and improving the disrupt workflow and impede
overall structure of the productivity, especially for complex
spreadsheet. analyses

Formulas in Excel
RANK: as the name specifies, rank function returns the rank of the input value with respect
to certain logic

LOWER: This function transforms/converts text to lowercase, moreover, Lower

function doesn't transform special characters
TEXTJOIN: TEXTJOIN function in excel as name specifies joins text from two different
strings together, it normally joins on the basis of specific delimiter

Substitute: Now this function replaces text strings/character with another/new

text string/character

Proper: This function only converts first letter of the word to uppercase and the
following letters to the lowercase
Trim: This function removes or deletes the extra spaces from the text, For example the
sentence "This is bad", between "This" and "is" have 2 spaces, then TRIM function will
eventually remove the 1 extra space from the sentence

Pivot Table
One of the most popular features of excel is probably Pivot tables. they helps the users to
extract exhaustive insights from the dataset
How to insert a Pivot table?
1. To insert a pivot table, execute the following steps.
2. Now click on any single cell inside the dataset.
3. and then hover to the "Insert" tab and click PivotTable in the Tables group.

Moreover,a dialog box will appear here, excel automatically selects the data for you. so, the
default location for a new pivot table is a new worksheet
Some Examples of the insights:
Identify the Leadtech with the longest average wait time.

Identify the service with the lowest total fee.

Determine which service has the highest total Parts cost.

Compare the Parts cost across the Central, West, and South districts.

Identify the Payment type associated with the highest total fee.
Determine the average wait time for each district.

Charts in Excel
Charts in excel are one of the most powerful method to visualize the data in the most
efficient way. Charts makes the data visually appealing
Some chart names are as follows
1. line Chart
2. Pie Chart
3. Area Chart
4. Scatter Chart
5. Bar chart
6. Waterfall chart and many more
 +
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