Protean eGov Technologies Limited
Grievance Redressal Policy
For Central Recordkeeping Agency
Version 1.12
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Name of the document: Grievance Redressal Policy for Central
Recordkeeping Agency
Document Number : Protean/ June 2024 / 1
Maintained by : Ms. Smita Nair
Release date : October 09, 2024
REVISION HISTORY
Sr. Date of Ver Section Description Change Change
Made by Reviewed and
No. Revision Number of Change
Approved By
1 October 1.12 - Change of contact Ms. Sushma Ms. Smita Nair
09, 2024 details of Rodrigues
ombudsman
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Grievance Redressal Policy
for
Central Recordkeeping
Agency
(National Pension System)
Protean eGov Technologies Limited
Version 1.12
June 2024
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Table of Contents
I. Introduction ..................................................................................................................... 3
II. Scope .............................................................................................................................. 3
III. Objective ......................................................................................................................... 4
IV. How to raise the grievance .............................................................................................. 5
V. Resolution mechanism for grievances ............................................................................. 6
VI. Turn Around Time (TAT) ................................................................................................. 6
VII. Grievance Redressal Officer ........................................................................................... 7
VIII. Escalation of grievances to NPS Trust ............................................................................ 8
IX. Ombudsman Details ........................................................................................................ 9
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I. Introduction
Protean eGov Technologies Limited is the Central Recordkeeping Agency (CRA)
appointed by Pension Fund Regulatory and Development Authority (PFRDA) for the
National Pension System (NPS).
II. Scope
As a service organization, customer service and customer satisfaction is the prime
concern of CRA. As a part of PFRDA (Redressal of Subscriber Grievance)
Regulations, 2015, every intermediary is required to follow the Grievance Redressal
Policy as laid down as per the regulations. The below stated Grievance Redressal
Policy (GRP) is made for the grievances arising out of various services offered by
Protean eGov in the capacity of CRA. The scope of this GRP is restricted to redressal
of grievances raised against CRA and not for the grievances raised against other
intermediaries. In cases where the grievances have been raised against other
intermediaries, the respective intermediaries will be responsible for resolution of these
grievances. The subscribers/complainants are requested to approach the respective
intermediaries for resolution of these grievances. The term “Grievances” is defined by
the regulations under Regulation 2(g) as:
“grievances or complaint” includes any communication that expresses dissatisfaction,
in respect of the conduct or any act of omission or commission or deficiency of service
on the part of, an intermediary or an entity or a person governed by the provisions of
the Act and in the nature of seeking a remedial action but do not include the following;
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(i) complaints that are incomplete or not specific in nature;
(ii) communications in the nature of offering suggestions;
(iii) communications seeking guidance or explanation;
(iv) complaints which are beyond the powers and functions of the PFRDA or
beyond the provisions of the PFRDA Act and the rules and regulations
framed thereunder;
(v) any disputes between intermediaries; and
(vi) complaints that are sub-judice (cases which are under consideration by
court of law or quasi-judicial body) except matters within the exclusive
domain of the PFRDA under the provisions of the Act.
III. Objective
The purpose of this Policy is to set forth the policies and procedures to be
followed in receiving, handling and responding to any grievance against the CRA
in respect of the services offered by it. The following are broad objectives for
handling the customer grievances:
1. To provide fair and equal treatment to all customers without bias at all
times.
2. To ensure that all issues raised by customers are dealt with courtesy and
resolved in stipulated timelines.
3. To develop an organizational framework to promptly address and resolve
customer Grievances fairly and equitably.
4. To provide enhanced level of customer satisfaction.
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5. To provide easy accessibility to the customer for an immediate Grievance
redressal.
6. To put in place a monitoring mechanism to oversee the functioning of the
Grievance Handling Policy.
IV. How to raise the grievance
The subscribers can raise grievances through the following modes:
a. By calling the Toll free Number (For NPS) 18002100080 and authenticating
oneself with the Tele query Personal Identification Number (TPIN)
b. By calling the Toll free Number (For APY) 18008891030 and authenticating
oneself with the Date of Birth (DOB)
c. By raising a grievance in the Central Grievance Management System
(CGMS) by using the Internet Personal Identification Number (IPIN) or
registering a grievance on –www.npscra.nsdl.co.in
d. By raising a grievance in writing – in the specified format (Form G1) or a
letter.
The Nodal Offices (such as Pay and Accounts Offices (PAOs)/District Treasury
Offices (DTOs)/Point of Presence (POP) Service Providers or equivalent entities)
can also raise a grievance in the CGMS against CRA on behalf of the subscribers
by calling the Toll free Number 18002100081.
V. Resolution mechanism for grievances
1. Grievances received through call centre:
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a. The grievances received are recorded in the system.
b. The grievances that can be answered by the call centre executives will
be answered immediately.
c. The grievances that need an escalation/need additional details will be
escalated within the system.
2. Grievances received through written communication:
a. The grievances can be received through registered email, G1 form or
letter.
b. The grievances received will be recorded in the system.
c. The grievance will be resolved and then appropriate reply will be sent
to the customer.
3. Grievances raised in CGMS will be resolved by providing appropriate
resolution remarks.
VI. Turn Around Time (TAT)
TAT as defined in the Redressal of Subscriber Grievance Regulations, 2015
are adhered to. Following are the salient points with respect to TAT:
a. An acknowledgement is sent to the complainant within three working
days of the receipt of the grievance.
b. The complainant is provided with a unique grievance number (Token
No.) for future reference.
c. Every grievance has to be disposed off within a period of thirty days of
its receipt.
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VII. Grievance Redressal Officer
The operations pertaining to NPS are handled only through the Head Office of
Protean eGov, i.e. at Mumbai. Accordingly, a Grievance Redressal Officer
(GRO) and Chief Grievance Redressal Officer (CGRO) are appointed. The
escalation Matrix for Central Grievance Management system (CGMS)-only for
NPS (National Pension System) related queries/complaint is:
Escalation Level : Level l
Name of the Official: Mrs. Smita Nair
Contact Details: Tel No. 020 6906 6906
Email ID:
[email protected] Role: Grievance Redressal Officer (GRO)
Escalation Level : Level ll
Name of the Official: Mr. Mandar Karlekar
Contact Details: Tel No. 020 6906 6906
Email ID:
[email protected] Role: Chief Grievance Redressal Officer (CGRO)
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Address:
Central Recordkeeping Agency
Protean eGov Technologies Limited. 1st Floor,
Times Tower, Kamala Mills Compound, Senapati
Bapat Marg, Lower Parel, Mumbai – 400013
Tel.: 020 6906 6906
The details of GRO and CGRO are available on our corporate website-
www.npscra.nsdl.co.in. Changes (if any) in the GRO/CGRO will be reflected
on the said corporate website as and when done.
VIII. Escalation of grievances to NPS Trust
If the complainant is not satisfied with the redressal of his grievances or if it has
not been resolved by CRA by the end of thirty days of the filing of the complaint,
he/she may escalate the grievance to the NPS Trust in accordance with the
provisions contained in regulation 10 of Redressal Of Subscriber Grievance
Regulations, 2015 as mentioned below (excerpt from the regulations given
below):
(1) Any subscriber whose grievance has not been resolved within thirty days
from the date of receipt of the grievance by any intermediary, or who is not
satisfied with the resolution provided by the intermediary under the National
Pension System (other than NPS Trust) shall register a grievance with the
NPS Trust, against the intermediary. The NPS Trust shall follow up the
grievance with the intermediary for redressal of the subscriber
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grievance. The NPS Trust shall call for the resolution of the subscriber grievance and
respond to the subscriber within thirty days from the date of receipt of the grievance
under this sub-regulation, about the resolution of the grievances.
(2) The subscriber whose grievance has not been resolved by the intermediary
within thirty days from the date of submission of the grievance to the National
Pension System Trust, or who is not satisfied with the resolution provided by
the National Pension System Trust shall prefer an appeal to the Ombudsman
against the concerned intermediary or entity.
(3) Nothing contained in sub- regulation (1) shall apply to a grievance which is
directly against the NPS Trust, and it shall be resolved by the National
Pension System Trust in accordance with the provisions of regulation 6.
IX. Ombudsman Details
The details of Ombudsman appointed are available on PFRDA website –
www.pfrda.org.in. At present, Shri Narender Kumar Bhola has been appointed
as the Ombudsman in terms of PFRDA (Redressal of Subscriber Grievance)
Regulations, 2015.
Address:
C/o Pension Fund Regulatory and Development Authority,
Tower E, 5th Floor, E-500, World Trade Centre, Nauroji Nagar,
New Delhi – 110029
Landline No.: 011-4071 7900
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