OFFICE OF THE ACADEMIC REGISTRAR

SUMMARY OF NOTES TO NEW STUDENTS FOR THE ACADEMIC YEAR 2025/2026/202444

To; All first-year students
1.0: I take the opportunity on behalf of Busitema University to congratulate you upon your admission to Busitema University whose
Vision and Motto are “A Center of Academic and Professional Excellence in Science, Technology and Innovation” and “Pursuing
Excellence” respectively.
1.2: Busitema University is a Public University established by Statutory Instrument No.22, 2007 enacted by Parliament on 10th May,
2007. The University is a multi-campus model with six campuses in the following locations:

(i) The Main Campus: Located at Busitema, formerly the National College of Agricultural Mechanization, along Jinja-Tororo
highway and hosts the Faculty of Engineering and Technology.
(ii) Nagongera Campus: Located along Tororo-Busolwe access road that hosts the Faculty of Science and Education.
(iii) Namasagali Campus: Based in Kamuli District at the former Namasagali College School for the Faculty of Natural Resources
and Environmental Science.
(iv) Arapai Campus: Based at the former Arapai National Agricultural College (in Soroti District) on Moroto road where the Faculty
of Agriculture and Animal Science is.
(v) Pallisa Campus: Based in Pallisa Town Council for the Faculty of Management Science.
(vi) Mbale Campus: Based at Mbale Regional Referral Hospital in Mbale City hosting the Faculty of Health Sciences.
2.0: Admission
The admission process was done according to each applicant’s performance and the choices indicated in the application form.
2.1: Admission Process.
i) Students were selected on a comprehensive evaluation based on academic performance, minimum requirements and choice
given in the application to create a short list. Selection was done on merit basing order of choices
ii) A shortlist was presented to University Admissions Board. Each program is given weight to the factors pertinent to its nature
and requirement. The University Admissions Board may then grant or deny admission.
iii) The list of admitted candidates was then displayed on the University notice boards and website. Each candidate will receive a
notification of the admission letter on the email address that was used during application. A copy of the joining instructions
will be given as well

2.2: It should be noted that the admission is provisional pending full registration of each student. Read the admission letter carefully
including the location of the campus where you are supposed to take your studies from. All new students are expected to report to their
respective campuses on Saturday 9th August 2025 as indicated in your admission letter.

3.0: Orientation
3.1: Orientation shall take one week at respective faculties starting Monday, 11thAugust 2025 to Friday, 15th August 2025. New
students should report to the office of the Campus Registrar in their respective faculties to enroll and access the orientation programme.
3.2: Extended orientation program by other University officials on major university functions at each faculty shall follow a programme
that shall be shared during the orientation week.

4.0: Enrollment/ Registration

Enrolment and Registration are the first processes a student is expected to undertake as soon as he/she arrives at the campus. The
registration process has the following component that must be followed by every student.

4.1: Enrolment:
i) Every student is expected to enroll with the office of the Academic Registrar at the respective campuses by presenting
the original documents of the previous levels of study as evidence of your qualifications.
ii) Every government sponsored student should enroll on the students’ portal within the first 2 weeks every semester, for
semester one of 2025/2026 enrolment shall take place from 11th August 2025 to 26th August 2025, failure to do so,
attracts a late enrollment fee of Ugx. 50,000.

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 4.2: Registration:
i) All government sponsored students must register within the first two weeks from the official date of physical reporting,
starting from 11th to 26th August 2025.Those who will not register by 26th August 2025 shall be subjected to a late
registration fee of Ugx. 50,000 up to the fourth week (9th September 2025) from the official date of reporting and there
after the places will be given to other deserving candidates.
ii) Registration for privately sponsored students: All private students should register within 10 weeks from 11th
August 2025 to 20th October 2025 and thereafter they will be charged a late registration fee of Ugx. 50,000.
iii) All first year students (Government & Private) are required to register with the Dean of Students within the first two
weeks from the beginning of the semester.

4.3: The names in which a student shall be registered will be those which appear on the student’s Uganda Advanced Certificate of
Education or equivalent document offered as an entry qualification. Only female students who get married legally may be allowed
to add the names of their spouses on presentation of a valid marriage certificate.

4.4: All students must ensure that they prepare their registration documents and present themselves to the office of the Campus
Registrar at their faculties in the first two weeks after reporting to enroll in preparation for registration. The documents include:
i) The Admission Letter,
ii) Three Yellow spring plastic files,
iii)Original Academic Documents and 3 photo copies of each,
iv) an Original birth certificate,
v) Identity card and
vi) Proof of Hepatitis B immunization.

4.5: Registration deadlines: Please take note of the following dates and ensure that you abide by them.
Category Enrolment deadline late Enrollment fee Registration deadline Late Reg. fees
th th
Government sponsored 26 August 2025 50,000= 9 September 2025 50,000=
th th
Privately sponsored 11 September 2025 50,000= 20 October 2025 50,000=

4.6: For support on use of university official ICT system at your campus, contact the following:
i) Busitema: Campus Ivan Bageya (0784830780)
ii) Nagongera Campus: Mudambi Geoffrey (0773267506)
iii)Mbale Campus: Glorius Asiimwe (0779550749)
iv)Pallisa Campus: Wejuli Joseph (0773195669)
v) Arapai Campus: Omalla Wilberforce (0783047499) and
vi)Namasagali Campus: Mukose Rogers (0775295917)

4.7: Change of Programme / Subject

i) Since selection for specific Programmes was made according to each candidate’s performance and order of programme choices,
taking into account the available subject combinations and time-table limitations, there is normally little need to change the
programme or subject. However, some places become vacant when some of the students admitted do not take up the offers. Such
places are filled through the change of programme / subjects.

ii) Students who wish to change programmes / subjects need to first of all register according to the registration time-table for the
programmes and subjects (where applicable) to which they have originally been admitted to.

iii) Each student who may wish to change his/her programme/ subject is required to pay an application fee of 20,000/= using the
payment portal. The link shall be accessible in the Faculty Registrar office. The change of programme /subject forms will be
downloaded from www.busitema.ac.ug and submitted online within the first 2 (two) weeks of the first semester.

Note That: It is advisable that only those students who meet the cut-off points for the desired programmes /subjects may apply.

5.0: Fees payment

Every student shall be expected to pay all university dues before registration as indicated in the fees structure below.
Please note: All students (both government and private sponsored) are required to pay Shs. 20,000 excluding bank charges to National
Council for Higher Education at the beginning of each academic year. log on www.ura.go.ug and select NCHE. Evidence of Payment
shall be required at any one time on the programme.

6.0: Admissions ceremony

There shall be an admissions ceremony that shall be conducted by the Vice Chancellor in which all students shall be formally admitted
to the University. The program for this ceremony shall be availed to all students at their respective campuses after reporting.
All students are required to access the University Hand book at www.busitema.ac.ug read and take time to understand it. The Faculty
Registrar shall be available to help each student comprehend the content there in whenever they need help.

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8.0: Study requirements:
Lectures will begin on 18th August 2025 including DEP & BEP
All students are required to attend all prescribed classes (including lectures, practical classes, demonstrations, seminars and
tutorials). A student who misses more than 20% of the class sessions may be excluded from examinations.
A student who reports to class after 15 minutes from the time a class session is supposed to start shall not be allowed to attend.

9.0: Temporary Withdrawal

i) A student may withdraw temporally from the University with permission from the Academic Registrar. A student
can only apply for temporary withdrawal if such a student has reasons with evidence which are beyond his/her own
control.
ii) The reasons which warrant a student to request for temporary withdrawal could be; failure to clear fees, ill health;
among others. Such permission should be sought within the first 10 weeks of the semester.
iii) A privately sponsored student who chooses to withdraw from a programme of study may be refunded part of the
tuition fees, and this can only be done within the first half of the semester as follows:
iv) Item Proportion to be refunded
v) Tuition fees 50%
vi) Registration fees 0%
vii) Library fees 0%
viii) Research fund 0%
ix) Examination fees 80%
x) Computer fees 0%
xi) Medical fees 50%
xii) Development fees 50%

10.0: Accommodation and Feeding Services

(i) There are limited accommodation facilities at all campuses given on a first come first serve basis at a fee indicated
in the table of payable fees below. Only those Students who have been allocated space in the hostels will be required
to pay for accommodation. For more information, contact the office of the Dean of students for a clear direction.
(ii) Feeding at all campuses is managed by private firms. All students including those on government sponsorship shall
pay for these services. Students are therefore advised to get in touch with the Dean of Students for further advice
before the semester begins.
(iii) Feeding allowances for Government sponsored students will be sent through students’ mobile phone numbers.
Therefore, all Government sponsored students are advised to have their telephone numbers registered in their names
and also with the Dean of students within 2(two) weeks from the beginning of the semester. Only registered students
will access feeding allowances.

11.0: Library Information Services

The Library strives to be “A Distinctive Signifier of Excellence in the provision of World-Class library and information services
in Africa that support the intellectual life of the University. Through demonstrating quality and value in our services and
programmes the Library is confident of exceeding your expectations and retain your loyalty. The staff therein at all faculties are
at your service.
NON-EAST Duration
PROGRAMME, FACULTY AND CAMPUS EAST AFRICANS
AFRICANS in Yrs.
FACULTY OF AGRICULTURE AND ANIMAL SCIENCES - ARAPAI CAMPUS
1. PGA PhD OF SCIENCEIN GLOBAL CHANGE AND SUSTAINABLE AGRICULTURE 3,500,000 5,250,000 3

2. MGA MASTER OF SCIENCE IN GLOBAL CHANGE AND SUSTAINABLE AGRICULTURE 2,000,000 3,000,000 2

3. MPB MASTER OF SCIENCE IN PLANT BREEDING 2,000,000 3,000,000 2

4. APM BACHELOR OF ANIMAL PRODUCTION AND MANAGEMENT 1,100,000 1,650,000 3

5. BAB BACHELOR OF AGRIBUSINESS 1,100,000 1,650,000 3

6. BSA BACHELOR OF SCIENCE IN AGRICULTURE 1,100,000 1,650,000 4

7. DAP DIPLOMA IN ANIMAL PRODUCTION AND MANAGEMENT 500,000 750,000 2

8. DCP DIPLOMA IN CROP PRODUCTION AND MANAGEMENT 500,000 750,000 2

9. CGA CERTIFICATE IN GENERAL AGRICULTURE 360,000 540,000 2

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FACULTY OF ENGINEERING - BUSITEMA CAMPUS
1. PEE PhD In Energy Engineering 3,500,000 5,250,000 3
2. PCP PhD In Cyber Physical Systems 3,500,000 5,250,000 3
3. PME PhD In Materials Engineering 3,500,000 5,250,000 3
4. CPS Master Of Science In Cyber Physical Systems Engineering 2,000,000 3.000.000 2

5. MSA Master Of Science In Artificial Intelligence 2,000,000 3.000.000 2

6. MCF Master Of Computer Forensics 2,000,000 3.000.000 2

7. MID Masters Of Science In Irrigation And Drainage Engineering 2,000,000 3.000.000 2

8. MME Master Of Science In Materials Engineering 2,000,000 3,000,000 2

9. MSE Master Of Science In Sustainable Energy Engineering 2,000,000 3,000,000 2

10. PCF Post Graduate Diploma In Computer Forensics 1,800,000 2,700,000 2

11. AMI Bachelor Of Agricultural Mechanization And Irrigation Engineering 1,250,000 1,875,000 4

12. APE Bachelor Of Science In Agro-Processing Engineering 1,250,000 1,875,000 4

13. BCT Bachelor Of Science In Computer Engineering 1,250,000 1,875,000 4

14. BEE Bachelor Of Science In Electrical Engineering 1,500,000 2,250,000 4

15. BEM Bachelor of Engineering in Mechanical Engineering 1,500,000 2,250,000 4

16. MAE Bachelor of Science in Marine Engineering 1,500,000 2,250,000 4

17. MEB Bachelor Of Science In Mining Engineering 1,250,000 1,875,000 4

18. TEB Bachelor Of Science In Polymer, Textile And Industrial Engineering 1,250,000 1,875,000 4

19. WAR Bachelor Of Science In Water Resources Engineering 1,250,000 1,875,000 4

20. DAG Diploma In Agricultural Engineering 500,000 750,000 2

21. DEE Diploma In Electronics And Electrical Engineering 900,000 1,350,000 2

22. DGI Diploma In Ginning And Industrial Engineering 500,000 750,000 2

23. DCE Diploma In Computer Engineering 600,000 900,000 2

24. DME Diploma in Marine Engineering 900,000 1,350,000 2

25. DNS Diploma in Nautical Engineering 900,000 1,350,000 2

26. CAM Skills Certificate In Automotive Repair, Operation And Maintenance 700,000 1,050,000 0.5

27. CIT Skills Certificate In Irrigation Technologies And Innovations 700,000 1,050,000 0.5

28. CPP Skills Certificate In Post-Harvest Handling And Processing Technologies 700,000 1,050,000 0.5

29. CWM Skills Certificate In Welding And Metal Part Fabrication 700,000 1,050,000 0.5

30. CBC Skills Brick Laying And Concrete Practice 700,000 1,050,000 0.5

FACULTY OF HEALTH SCIENCES - MBALE CAMPUS

1. MMM Master of Medicine Internal Medicine 2,000,000 3,000,000 3

2. MPC Master of Medicine (Pediatrics and Child Health) 2,500,000 3,750,000 3

3. MPM Master of Science in Pharmacology 3,000,000 4,500,000 2

4. IDE Masters of Science in Infectious Disease Field Epidemiology 3,000,000 4,500,000 2

5. MPH Master of Public Health 3,000,000 4,500,000 2

6. MOG Master of Medicine in Obstetrics and Gynecology 3,000,000 4,500,000 3

7. BNA Bachelor of Science in Anesthesia 2,000,000 6,000,000 4

8. BNS Bachelor of Science in Nursing 2,000,000 6,000,000 4

9. MED Bachelor of Medicine and Bachelor of Surgery 2,000,000 6,000,000 5

10. PHA Bachelor of Pharmacy 2,000,000 6,000,000 5

FACULTY OF ENVIRONMENT AND NATURAL RESOURSES - NAMASAGALI CAMPUS

1. MCC Master of Science in Climate Change and Disaster Management 2,000,000 3,000,000 2

2. MEE Master of Science in Environmental Economics 2,000,000 3,000,000 2

3. FWR Bachelor of Science in Fisheries and Water Resource Management 1,100,000 1,650,000 3

4. NRE Bachelor of Science in Natural Resource Economics 1,100,000 1,650,000 3

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FACULTY OF MANAGEMENT SCIENCES - PALLISA CAMPUS

1. PAM PhD in Business Administration and Management 3,500,000 5,250,000 3

2. MBA Master of Business Administration 1,500,000 2,250,000 2

3. MPA Master in Public Administration 1,500,000 2,250,000 2

4. GDP Post Graduate Diploma in Public Administration 1,200,000 1,800,000 1

5. BBA Bachelor of Business Administration 850,000 1,275,000 3

6. BBW Bachelor of Business Administration (Weekend) 850,000 1,275,000 3

7. BPA Bachelor of Public Administration & Management 850,000 1,275,000 3

8. BPM Bachelor of Procurement & Supply Chain Management 850,000 1,275,000 3

9. BTT Bachelor of Tourism and Travel Management 850,000 1,275,000 3

10. ENM Bachelor of Entrepreneurship Development & Management 850,000 1,275,000 3

11. DBA Diploma in Business Administration 400,000 600,000 2

12. DRI Diploma in Records & Information Management 400,000 600,000 2

13. DTT Diploma of Tourism and Travel Management 400,000 600,000 2

14. HHE Higher Education Access Certificate History & Economics 700,000 1,05,0000 1

15. HEG Higher Education Access Certificate Economics & Geography 700,000 1,05,0000 1

16. HHG Higher Education Access Certificate History & Geography 700,000 1,05,0000 1

FACULTY OF SCEINCE AND EDUCATION - NAGONGERA CAMPUS

1. PBC PhD in Biodiversity Conservation and Management 3,500,000 5,250,000 3

2. PEL PhD in Education Leadership and Management 3,500,000 5,250,000 3
3. PCH PhD in Chemistry 3,500,000 5,250,000 3
4. PSP PhD in Physics 3,500,000 5,250,000 3
5. PEP PhD in Education Psychology 3,500,000 5,250,000 3
6. MCH Master of Science in Chemistry 2,000,000 3,000,000 2

7. EDM Master of Educational Leadership and Management 1,800,000 2,700,000 2

8. MIM Master of Science in Industrial Mathematics 2,000,000 3,000,000 2

9. MSP Master of Science in Physics 2,000,000 3,000,000 2

10. MEP Masters in Educational Psychology 1,600,000 2,400,000 2

11. GDE Post Graduate Diploma in Higher Education Pedagogy 1,200,000 1,800,000 1

12. BEP Bachelor of Education Primary 600,000 900,000 2

13. BTI Bachelor of Information Technology 1,100,000 1,650,000 3

14. ELS Bachelor of Education Languages (English & Literature In English) 950,000 1,425,000 3

15. SCE Bachelor of Science Education 950,000 1,425,000 3

16. SCS Bachelor of Science in Computer Science 1,100,000 1,650,000 3

17. BSS Bachelor of Science in Statistics 1,100,000 1,650,000 3

18. DEP Diploma in Education Primary 500,000 750,500 2

19. SLB Diploma in Science Laboratory Technology (Biology) 500,000 750,000 2

20. SLC Diploma in Science Laboratory Technology (Chemistry) 500,000 750,000 2

21. SLP Diploma in Science Laboratory Technology (Physics) 500,000 750,000 2

22. HBA Higher Education Access Certificate in Biology and Agriculture 700,000 1,050,000 1

23. HBC Higher Education Access Certificate in Biology and Chemistry 700,000 1,050,000 1

24. HEL Higher Education Access Certificate in English Language and Literature in English 700,000 1,050,000 1

25. HMC Higher Education Access Certificate in Mathematics and Chemistry 700,000 1,050,000 1

26. HPM Higher Education Access Certificate in Physics and Mathematics 700,000 1,050,000 1

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FEES STRUCTURE FOR ACADEMIC YEAR 2025/2026
THE FUNCTIONAL FEES FOR ALL OTHER CERTIFICATES, DIPLOMAS & UNDERGRADUATE PROGRAMMES
ITEM Semester 1 Semester 2
Registration fees by privately sponsored students 100,000
Examination fees by privately sponsored students 100,000
Library fees by privately sponsored students 20,000
Research fund fees by privately sponsored students 20,000
Development fee per year by private students 200,000
University identity card fee by all students per issuance 15,000
Computer fee by private students 50,000
Guild fee by all students 30,000
Sports fee by all students 50,000
Medical fees (treatment) by private students 65,000
Recess/Industrial Training/School Practice (To be paid by all PRIVATELY
0 375,000
sponsored students every 2nd semester EXCEPT FINALISTS)
650,000 375,000
Accommodation in per semester for all Students (Private or Government) admitted for MED, PHA, BNA & BNS
Mbale Campus 500,000
Kabwangasi Campus 350,000
Accommodation (for Other campuses) per semester (where applicable) 250,000

Other Fees
Graduation Fees 170,000
Convocation Fees 30,000
Certification (per Copy) 5,000
Verification of Academic Documents 40,000
Replacement of Transcript 50,000

THE FUNCTIONAL FEES FOR POST GRADUATE PROGRAMMES PER ANNUM

ITEM Semester 1 Semester 2
Administration fee 200,000
Library fee 20,000
Registration fee 120,000
Identity Card (per issuance) 15,000
Guild fee 30,000
Sports fee 50,000
Medical fee 65,000
Examination fee (per Semester) 200,000
Computer fee 80,000
Development fee 200,000
Research Fee (Payable every 2nd semester) 0 750,000
980,000 750,000

Congratulations.
NOTE: Please refer to www.busitema.ac.ug for the detailed Information

Dr. Gimuguni Lillian Nabaasa (PhD)

ACADEMIC REGISTRAR

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