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Navigating the NHS
core issues for clinicians
Edited by
PETER LEES
Senior Lecturer in Neurosurgery
Director of Research and Development
Southampton University Hospitals NHS Trust
Foreword by
MJM
THE BRITISH ASSOCIATION
OF MEDICAL MANAGERS
CRC Press
Taylor & Francis Group
Boca Raton London New York
A catalogue record for this book is available from the British Library.
List of contributors v
Foreword vii
Preface viii
Acknowledgements ix
1 Introduction 1
Peter Grime
Index 147
List of contributors
The title of this book intrigued me. It conjured up nautical images of charts,
maps, shoals, rocks, wind, rain and storms. It suggested instruments to deter-
mine course and direction, compass and sextant. And of course it is a good
metaphor. Understanding the NHS is about knowing where you are going and
how to get there. The image of the course of a large tanker being changed by
many tugs also came to mind. The NHS does need to change, but it will only do
so if there are a number of willing and powerful forces at work.
But the image also begs several questions. The first and most obvious, is what
is the destination? This is a key question, and the answer to it sets the tone for the
chapters in the book. Is it about financial issues? Is it about career progression for
staff? Is it about managing the workforce? For me the answer relates to the
primary purpose of the NHS which is to meet the needs of patients and the
population, and to put them first. It means involving patients and the public
more in determining what is required and how best it can be achieved. It is first
and foremost about values. This is of course simplistic and such an objective has
within it a series of contraindications and conflicts. But at least it gives a sense of
purpose and direction to the organization.
But what do we need to get there? Again to stretch the nautical example, there
is a need for good management, teamwork and leadership. Without these the
ship will not function effectively and mutiny may even occur! Working together
in partnership is crucial, as is the recognition of the skills and expertise of all
members of the crew. In particular the captain needs to earn respect and ensure
that all members of the team are pulling in the same direction.
Then, there is the issue of instruments available to chart the course, monitor
performance, measure the distance travelled and identify problems ahead. The
radar function is important (intelligence) as is the need to continually improve
the methods available to control the direction (research). In addition the
members of the crew need to be regularly updated on these matters (education)
and be helped to do so.
This book sets out to chart some of these issues. It provides practical solutions
to problems, and gives examples for others to take up or reject.
Finally, it is perhaps important to stress that navigation and nautical
manoeuvres are not always easy. In doing so, particularly when the environment
is changing rapidly, the quality of life of the crew also needs to be considered.
The staff are our most important asset, we need to think of them too. This book
also gives some insights into how that might be done.
Sir Kenneth Caiman
March 1996
Preface
In just over a decade the NHS has undergone the most widespread changes
since its inception. Such has been the pace of change that unless you were at
the heart of the 'reforms' in the early 1980s you would be forgiven for
wondering where we came from and probably why. If proof of that
confusion were needed it can be found regularly among my senior registrar
colleagues when applying for consultant posts. Those clinicians perceived to
have a leaning towards 'medical management' seldom enjoy much interest
until that fateful time and will be very familiar with the oft-posed request,
'tell me something about management, I have an interview tomorrow'.
The stimulus for this book was to help medical trainees understand the
huge health care management 'industry' which has developed so rapidly and
which nowadays impacts upon us all, but such is the calibre of my co-
authors' contributions that this book has relevance to anyone trying to
negotiate their way around 'today's NHS'.
Using the history of the reforms as a backdrop, we have chosen discrete
topics (presented in broadly logical order) representing the major new
initiatives, with a bias towards the secondary care sector. The authors were
asked to make their chapters stand-alone, accessible for the uninitiated and
to imagine they were on the train en route to 'the interview' and had the
sudden urge to 'mug-up' on a pertinent topic quickly.
I conclude with an invitation. With the current pace of change, further
editions of this book are anticipated and ideas for inclusion next time would
be warmly welcomed.
Peter Lees
March 1996
Acknowledgements
This was not a solo effort and I am grateful for help and encouragement
from a number of people. All the authors are busy professionals but still kept
perfectly to deadlines. Sir Kenneth Caiman, the Chief Medical Officer, has
kindly written the Foreword and Dr Jenny Simpson and Tim Scott (of the
British Association of Medical Managers (BAMM)) have not only
contributed directly but have also given inestimable advice on the subject
areas and whom to approach as contributors. Peter Grime and Tim Lees,
trainees at the time, gave invaluable comment upon whether the objectives of
the book were being met. Gillian Nineham and her colleagues at Radcliffe
Medical Press have taught me a lot and with great patience. The speed that
Radcliffe turn such a tome into the printed book has impressed me
enormously. Those of you who, like me, are fortunate enough to work with
an outstanding secretary will appreciate the huge contribution of my
personal assistant, Clair Wilkinson.
To Doris and our daughter, Hannah, who was born during the final
preparation of the book
1 Introduction
Peter Grime
but one's main duty is to toe the party line, kiss the occasional frog, never get
romantically entangled with a consultant's daughter or wife and never, ever
do anything to interfere with the smooth running of the boss's private
practice! Taking all things into consideration, I could smell the sweetness of
success.
Unfortunately things did not go quite the way I wanted them to. I
managed to fall foul of 'the system'. For some inexplicable reason I began to
think independently or to be more honest. I began to speak and act more
independently and committed a heinous crime. I suffered 'opinions',
probably borne out of a frustrated development, and deviated from the
accepted path of behaviour. When the time came to move from registrar to
senior registrar, interviews came and went, and subsequently dried up! I was
facing a crisis in my personal and professional life. As a consequence I did
what I always do when difficult decisions have to be made; I reverted to self-
analysis and made my lists again. Analyse, conclude, act! What is wrong with
me? Why does nobody want me? I am good at my job, enthusiastic, hard
working, innovative; my curriculum vitae is excellent. How could anybody
not want me? The list contained personal good points, perceived bad points,
points for going on, points for career change. Do I really want to be a
consultant now? I revised my list of the advantages and disadvantages of
achieving consultant status in the health service. On this occasion I could not
list any advantages, yet the list of disadvantages was long and of consider-
able concern.
By this time the White Paper had arrived and the 'new-style' National
Health Service (NHS) management was born: proactive rather than reactive
(to the medical profession) management; passive administration; rolling
contracts with poor job security and a decreasing salary in real terms
(perhaps under the guise of performance-related pay); an increasing work
intensity because of an emphasis on work-load targets; the decreasing
number of junior staff with their limited hours 'on call' and fewer
consultants (probably redesignated more simply as 'specialists') than would
be needed to fill 'the gaps'; less clinical freedom and more market-oriented
practice; income generation; internal markets; management growth with an
unwelcome 'interference' in clinical matters; audit and information
technology (number crunching par excellence}-, the Patient's Charter; low
staff morale; attacks on private practice and associated media hype implying
poor consultant performance; a decrease in status, with consultants
perceived as 'just another employee - easily replaced!'
I began to view management in a different light, something that had been
taken away from, and turned against, the profession. The worm had turned!
The oppressed administrator, sick to death of arrogant, self-opinionated
INTRODUCTION
doctors, grasped the opportunity to strike back under the guise of 'NHS
reform'.
It appeared that my potential job, if indeed there was to be one, was not
worth bothering about, an understandable attitude given rationalization of
thought for self-preservation.
Unfortunately I had reached the stage at which a career change was
impractical: not at my age and with a young family to support. I had to go on
and make the best of it! After a number of interviews, when I really felt that
the end was nigh and I was about to sink without trace, I finally convinced an
appointments committee to give me a chance and (gratefully) got on with it.
Once in the lifeboat I did not want to reach the point of applying for
consultant posts before revising my attitude, giving serious thought to future
practice and the role of a consultant in the 'new NHS'; after all I still needed
to reach dry land.
Looking back I could see two superficially different, yet deeply similar,
unproductive approaches to the consultant role (in both clinical practice and
management). My first deliberations were positive and rather self-focused. I
suspect, but cannot be sure, that I assumed an intention to play my part in
the NHS to the best of my ability. Surgical practice in the NHS would be
clinically and financially rewarding to me. I saw myself in a dominant, quasi-
managerial role, in control, making decisions for implementation by
someone else. My revised, later, list was extremely negative, although still
self-focused, and my attitude to the perceived loss of management control
was reactive, a somewhat paranoid view ('It is not fair, they are out to get
me. Resist all change, do not co-operate'), a view devoid of rational thought
for a supposedly intelligent, well-educated professional. 'What do they know
about health care and managing patients? I know best, and I should be
making the decisions'.
The NHS had changed for the worse because I was not going to get an
awful lot out of it! To be frank I am now appalled, as I hope you the reader
are appalled, at this negative behaviour. I have never considered myself to be
a negative person. I had not even recognized, until it was pointed out to me,
that both lists were devoid of one important sentiment. Not once had I ever
mentioned the 'patient' (the customer). I appeared to see everything in terms
of me and what I wanted and never in terms of what the patient needed or
wanted. What was I going to get out of it? I could see myself as part of the
problem rather than the solution.
Clinical education and training teaches us to listen, observe, examine,
investigate, conclude, act, review and change opinion if necessary. If we are
honest, the provision of health care in this country has been haphazard and
sometimes illogical, too often based on personal opinion rather than proven
NAVIGATING THE NHS
value. The management of acute and emergency problems has generally been
first class, unlike the care in chronic disease, the management of which is all
too often less than desirable. Changes in management have to be both
clinical and administrative if we are to get the best value from available
resources.
I needed, indeed wanted, to review my attitude to health care and my role
in the provision of services. What would I do if I were managing (running)
my own business? How would I go about providing health care? I sat down
and produced the following list of questions: What do my patients
(customers) want? What do they need? Do I want to increase the range of
services I provide? Am I in a position to change and respond quickly, as
required? Can I provide the goods now? Do I have the appropriate skills? Do
I have the ability to develop skills, and even if I do, do I actually want or
need to develop them? Do I need to buy in skills? What facilities do I need?
What facilities do I have at the moment, and do I want or need to develop
those facilities accordingly? Can I afford to do that, and if I go ahead, will I
be able to meet the needs and the demands that those extra facilities will
generate? Can I increase my income without incurring extra costs (in other
words can I reduce unit cost and liberate income?) Could I generate income
from loans, get enough business to repay them and still provide myself with
enough personal income? Would I actually get more customers if I made
these changes, and where would they come from? What is the competition
doing that I am not? What could I provide that the competition is not?
Whether or not they need it, would my customers actually want it? What
would I charge? Would it be enough to cover my expenses, or would I price
myself out of the market? Do we have adequate representatives in the 'field',
and are we reaching all our potential customers?
Encouraged by my efforts I made another list of questions, assuming I
would be running the business for someone else: What do our customers
want and need now? What will our customers want and need in the future? Is
our organization geared up to providing those wants and needs at a
competitive price and acceptable quality? If it is not, what do we need to do
to correct the situation? Do we need more staff? Can we get better facilities?
Become more efficient? What can we do to help the business to succeed?
In order to make decisions (manage), I would need information. I could
not make decisions, nor answer the inevitable questions posed by customers,
without the relevant facts and figures. The customers would be expected to
enquire about 'results' and I would expect to produce evidence of my ability
to provide a 'quality' service. (Customers expect a reasonable service at a
competitive cost.) I would need to provide my customers with the goods they
wanted and to deal with them in a quiet and efficient manner, responding to
INTRODUCTION
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