HRM by Variance Technologies
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This document proposes an HR management software solution called HRM Software from Variance Technologies. The software aims to manage the complete HR and payroll cycle through integrated modules like HR management, payroll, time and attendance, benefits administration, and more. It discusses features of modules like personal information management, leave management, time sheets, payroll, training, asset management, performance management, policies, employee self-service and reports. The software promises to streamline HR processes, improve organization structure and help achieve objectives like effective resource utilization and high employee morale.
HRM by Variance Technologies
- 1. HRM Software IntegratedSolutiontomanagecompleteHRandPayrollCycleforyourOrganization Proposal By Variance Technologies
- 2. Merging of HR and Information technology Principal areas of HR functionalities • HR management module • payroll module • time and labour management module • benefit administration module OBJECTIVES… • EFFECTIVE UTILISATION OF HUMAN RESOURCES • ORGANISATIONAL STRUCTURE OF RELATIONSHIP • DEVELOPMENT OF HUMAN RESOURCES • REWARDS • COMPATIBILITY OF INDIVIDUAL GOALS WITH THOSE OF AN ORGANISTION • MAINTAIN HIGH MORAL.. Create Strategic Onboarding Successfully integrating a new employee into the organization is critical to ensuring long-term engagement and retention. Recruiters and hiring managers know firsthand what research and conventional wisdom have long held true—that the majority of employees have, at most, 90 days to prove themselves in a new role. Acclimating the new recruit quickly to new job requirements, cultural norms, and performance expectations will ultimately determine how quickly the employee can successfully contribute to the organization. The four building blocks of proactive and effective onboarding—compliance, clarification, culture and connection—should be thoughtfully organized and carefully implemented for a successful onboarding practice.
- 3. Deliverables HRM is designed to help you streamline your employee resources and improve inner workings of your organization, by providing your HR staff a fast and effective HRM solution. Module based architecture is the highly advanced features of software development to enhance the HRM functionality with improved and highly user friendly interface. Based on requirement, core features of HRM includes.. Dashboard Administration Personal Information Management Leave Management Time sheet and Attendance Payroll Management E-Training Asset Management E-Reports Employee Self Service Policies & Notification Management Performance & Appraisal Management
- 4. Administration and Settings Module The Admin user (Administrator) has the permission to access the Administration Module and Settings module. Company Structure creation, Master data for company HR Management activities can be created/updated by these modules. To create the company structure and master data for the company HR Management activities followings features of Administration module and Settings modules are used. • Company Information • Division • Department • Job Titles • Benefits • End User Standard Devices • HR Forms Employee can: • Modules • Roles • Users • Reminders • Notifications
- 5. Personal Information Management This module is used to maintain all employees in a given company, including personal information, job details, emergency contacts, etc. This is the most important (and beneficial) module of HRM which includes the features of define an employee, search an employee, Terminate an employee, Define a eligibility for rehire for the terminated employee, Remove an employee. The Administrator can: • Add Employee • Personal Details • Contact Details • Job Location/Title • Add an Emergency Contact Employee Info Management The Employee can: • Personal Details • Contact Details • Add an Emergency Contact
- 6. Leave Management Leave module with extensive possibilities of defining leave types and to track the leave request from the employee. When logged in, each employee can request a leave and this request are sent to the administrator via email. The functionality of the leave module differs depending on the rights of the user. The Leave module will be described from the perspective of an Administrator and Employee. The Administrator can: Define Leave Types View Leave summary for each employee Manage the leave request The Employee can: Apply for the Leave View the personal leave summary
- 7. Time Sheet and Attendance Attendance information can be input manually or via a biometric device Timesheet feature allows employees to enter and then submit timesheets containing the number of hours they have worked on specific projects and activities This module assist HR head, when making strategic decisions to improve employee productivity and efficiency, and ultimately reduce waste and minimize loss due to employee downtime. Track shift in shift out track record for each employee, integration with leave module to keep HR person free from calculating and managing attendance and leave details of employees.
- 8. Travel & Asset Management Travel module with extensive possibilities of defining travel types, travel mode and to track the travel request from the employee. When logged in, each employee can request a travel and this request are sent to the administrator via email. The functionality of the travel module differs depending on the rights of the user. The Travel module will be described from the perspective of an Administrator and Employee The Administrator can: • Define Travel Mode, Travel Type • Manage the Travel request • View Travel summary for all the employee The Employee can: • Apply for the Travel • View the personal travel summary • Expense submission Asset Management All company owned resources assigned to employees are tracked. Attach documents such as word, excel, pdf’s to assets. Maintenance and history record
- 9. E-Training • Highly interactive application for better knowledge sharing like o Drag and drop facilities for building quick training sessions o Highly customized templates to make the training session more interactive o File/audio/video sharing capabilities (optional not included in current price) • Easy to schedule and co-ordinate training programs with automated processes • Evaluation templates for career progressions of employees and the organizational resource/skill pool • Centralized training repository to ensure quick access for ongoing training and learning activities E-Training process is the fastest and highly economical modern way to learn/ train. This helps organization to create their own pool of skilled resources at a minimum cost.
- 10. Payroll Management Generate Monthly pay slips for all employees just at one click Stay in complete control of all deductions from your salary against loans or salary advances taken from the company with detailed loan schedule report. Automatic Tax Management System as per the rules defined in the system Generate salary register, TDS sheet, consolidated salary summary for all employees, department wise salary statement, etc. Reports -- View and compare your annual salary statements and income tax statements for multiple years.
- 11. Online Performance Management Managing Objectives Tracking Targets Performance Reviews Maintaining Job Descriptions/Appraisal Management Performance & Appraisal Management Communicate your vision and business priorities to your team. Simple, powerful performance management tools for managers Track milestones and manage objective data for all team members in one easy to access, on- demand location Manage performance against target for each team member looking at historical trends to better understand your business climate and provide appropriate assistance Controlled employee appraisals and standardized review process ensures timely and effective reviews which meet company guidelines and team member expectations Create and maintain accurate job descriptions for use in compensation and performance reviews and employee development
- 12. Policies & Notification Management HR Admin can share the company policies and notifications with employee’s Daily circulars can be sent across organization or selected employee’s periodically
- 13. Employee Self Service Allow employees to log- in to the system and update their personal information independently The ESS users will have limited access within the system as a security measure The application comprises a holiday management module, the leave application and the approval from their supervisor can be performed from the system itself An employee may view their leave summary to keep track of their leave entitlements, leave taken and leave carried forward Employee self-service is a powerful tool providing employees of the company with the ability to view relevant information such as personal information‚ updating personal information with web-enabled PC without the assistance of HR staff.. The functionality of this module spans through the entire system‚ making information available anywhere‚ anytime. Of course all information is subject to company defined security policy‚ where employees can only view the information he / she is authorized to. Time and cost saving effects from this solution are tremendous. Features
- 14. E-Reports Age Profile Company properties Employee Salary Employment Status Gender Profile Joining Dates Leave Summary Phone numbers Travel Summary Upcoming birthday Custom Reports This report module produces easy to use reports to meet your needs. Also the graphical plotting report provides the more advanced reporting features for HR. Multiple reports are available in the application.