Gokan Ozcifci: The Office 365 and Hybrid SharePoint Deployments bare essentials
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The document discusses the features and advantages of SharePoint and Office 365, focusing on hybrid deployments, server roles, and cloud infrastructure. It emphasizes the importance of designing a topology based on business requirements and the benefits of using tools like PowerApps and Microsoft Flow for app development and workflow management. Additionally, it highlights the challenges and considerations associated with on-premises vs. cloud solutions, such as governance and compliance issues.
![SPONSORED BY
Zero Downtime
According to Microsoft: there are a few methods available to
minimize the amount of downtime; however it’s just not possible to
achieve a zero downtime solution for your upgrade. A common
way to minimize downtime is via implementation of a parallel
upgrade farm. [.SP2010 | .SP2013]
With SharePoint 2016, the patching of your Infrastructure is zero
downtime with a HA MinRole. Who know’s minimum required server for HA
MinRole](https://image.slidesharecdn.com/gokanozcifcioffice365hybridbareessentials-161005094855/85/Gokan-Ozcifci-The-Office-365-and-Hybrid-SharePoint-Deployments-bare-essentials-20-320.jpg)
Gokan Ozcifci: The Office 365 and Hybrid SharePoint Deployments bare essentials
- 1. SPONSORED BY The Office 365 and Hybrid SharePoint Deployments bare essentials #SPSWarsaw
- 2. SPONSORED BY Gokan OZCIFCI Director. SharePoint Architect. Microsoft Regional Lead. MVP @xGokan
- 3. Find this session and all others here: https://docs.com/gokanozcifci
- 4. SPONSORED BY SharePoint Server …2003 2006 2007 2010 2011 2013 20162001 BPOS
- 5. SPONSORED BY Product Differences Mobile / BYOD Information Management Farm Management Custom Solutions Security Hybrid / Cloud Social Apps Cloud Accelerated Cloud Inspired Intuitive Secure SharePoint 2016SharePoint 2013SharePoint 2010
- 6. SPONSORED BY Evolution SharePoint Portal & sites Standard SharePoint set of Collaboration: Team sites SharePoint Online Hyrbid Team sites Documents Standard SharePoint set of DMS: Versioning, Check-ins, Check-outs, … 2010 added co-authoring, extended in SharePoint 2013 Personal Files Standard SharePoint set of UPSA: My Sites Hyrbid Enterprise social network Limited With third Party Hyrbid Search Basic Search Integrated Hyrbid Business Intelligence Applications Farm Solutions Sandbox Solutions Add-InsSharePoint Apps Farm Solutions
- 9. SPONSORED BY Business ProductivityInfrastructure Azure & O365 Exchange & Lync + Voice Private & Public Cloud Windows & SQL Server Identity, Active Directory System Center 2012 ITSM / ITIL Migrations & Integrations Desktop & Win upgrade Portals, Intranets, Business Critical, Doc Imaging, Workflow… (SharePoint) Sales, Marketing, Dashboards, Account Management, Etc. (Dynamics CRM) Business Apps Application Development Messaging, Conference, Presence, Video, Voice (Lync) Office Designing a new topology from an IT perspective.
- 10. SPONSORED BY Business ProductivityInfrastructure Designing a new topology from an Business perspective.
- 11. SPONSORED BY SharePoint Topology Topology is the physical architecture of a farm which service(s) run on which server(s) * There is no perfect farm that you can download that rule them all.. Any SharePoint topology should be create by Business Requirements and Budget. The next-next-Finish ideology is not the way to go. * Spencer Harbar Session #SPSMuch
- 12. SPONSORED BY SharePoint Topology Truths SharePoint is not designed from the cloud. It’s a legacy Windows DNA based platform using elements of every Microsoft technology since 1998 Some new key components are well from the Cloud DNA According to Microsoft and what we can agree is: MinRole Cloud SSA Zero Downtime Patching Delve Office Graph * Spencer Harbar Session #SPSMuch
- 13. SPONSORED BY 3 is the new 2 | 7 is the new 5
- 14. SPONSORED BY 3 is the new 2 | 7 is the new 5
- 15. SPONSORED BY 3 is the new 2 | 7 is the new 5
- 16. SPONSORED BY 3 is the new 2 | 7 is the new 5
- 18. SPONSORED BY What is MinRole By using the new MinRole feature in SharePoint Server 2016, SharePoint farm administrators can define: • Each server’s role in a farm topology. • The role of a server is specified when you create a new farm or join a server to an existing farm. • SharePoint automatically configures the services on each server based on the server's role, and the performance of the farm is optimized based on that topology.
- 19. SPONSORED BY Types of server roles in SharePoint Server 2016 Special Load Reserved for services to be isolated from other services, I.e. 3rd party, PerformancePoint, etc. Web Front End Services end user requests, optimized for low latency. Single Server Farm Provisions all services on the server for a single server deployment. This role is provided for evaluation and development purposes. Search Reserved for Search services. Application Services the backend jobs or the requests triggered by backend jobs, optimized for high throughput. Distributed Cache Services distributed cache for the farm. http://blogs.technet.com/b/wbaer/archive/2015/05/12/what-s-new-in-sharepoint-server-2016-installation-and-deployment.aspx
- 20. SPONSORED BY Zero Downtime According to Microsoft: there are a few methods available to minimize the amount of downtime; however it’s just not possible to achieve a zero downtime solution for your upgrade. A common way to minimize downtime is via implementation of a parallel upgrade farm. [.SP2010 | .SP2013] With SharePoint 2016, the patching of your Infrastructure is zero downtime with a HA MinRole. Who know’s minimum required server for HA MinRole
- 21. SPONSORED BY MinRole • Smallest supported MinRole farm is 4 servers • Smallest MinRole with high availability is 9 servers Search Application Distributed Cache Web Front End
- 22. SPONSORED BY How many servers needed for the following MinRole MinRole high available Custom apps/add-ins Workflow Manager Office Online Server Databases 4 +3 +2 +3 +2 +2 +16 JussieRonnieSession SPSDXB
- 23. SPONSORED BY Drawbacks Number of machines #FutureOfSharePoint : First Feature Pack will be a light version of MinRole! Not flexible enough for On Premises deployments Significant changes in deployment scripts * Spencer Harbar Session #SPSMuch
- 24. SPONSORED BY MinRole server deployments Do I need MinRole? No. But by utilizing a combination of MinRole : For example two front-end servers and two custom role servers can provide all the services needed. However, only the two front-end servers will benefit from the additional logic built into MinRole roles.
- 25. SPONSORED BY Automatically configures the services? • In SharePoint 2013, the Distributed Cache size is set to half of ten percent of the total RAM on the server. • 8Gb RAM, the Cache Size is 410Mb (another 410MB is used for overhead). • In SharePoint 2016, with the MinRole topology the Distributed Cache size is set to half of 80 percent of the total RAM • 8Gb RAM, the Cache Size is 3276Mb.
- 27. SPONSORED BY He willneverpay for+16 servers and wantscloud. This is Daniel, Jacques
- 28. SPONSORED BY Office 365 Advantages
- 29. SPONSORED BY No infrastructure worries No need to run and maintain your service(s) Infrastructure
- 30. SPONSORED BY • Customers own their data • Data is stored “in region” (Primary and DR) • All data is portable and can be downloaded at any time • If data is accessed inappropriately customers will be informed • Data is not mined for advertising purposes • Microsoft can move your data to a new country Infrastructure Exchange SharePoint Yammer Skype
- 31. SPONSORED BY You reduce your costs Limited MCS, MVP, MCP, … Limited Maintenance ; BP&S Limited Updates No Upgrades Limited Scripting Infrastructure
- 32. SPONSORED BY Remote working External sharing in 4 clicks Infrastructure
- 33. SPONSORED BY External Sharing • Share a document or a site with an external user • An external user is someone outside your organization without license • Not the same capabilities as a licensed user • Can’t create their own personal sites • Can’t execute searches against “everything” • Extranl Sharing with Groups!
- 34. SPONSORED BY Backup / Monitoring Continuous data backup and disaster recovery • SLA : 99,99 % • Backups are performed every 12 hours and retained for 14 days. • DR • 1 hour RPO: Microsoft protects your SharePoint Online data and has a copy of that data that is equal to or less than 1 hour old. • 6 hour RTO: Organizations will be able to resume service within 6 hours after service disruption if a disaster incapacitates a hosting data center Server monitoring • 24/24 • 7/7
- 35. SPONSORED BY • SharePoint • 500 MB per subscribed user • 10 GB + (500 MB * users) per tenant • Up to 25 TB per site collection /! • OneDrive • From unlimited 1 To • Office 365 Groups • 1 TB storage for document library Storage
- 36. SPONSORED BY • Always require MFA • Require MFA when not at work • Block access when not at work AzureAD Conditional Access for Office365 Exchange & SharePoint preview! https://blogs.technet.microsoft.com/enterprisemobility/2016/06/23/azure ad-conditional-access-for-office365-exchange-sharepoint-in-preview/
- 37. SPONSORED BY Upgrades All is managed by Microsoft • Upgrades • Patching Not everybody should be in First Release
- 38. SPONSORED BY Office 365 Groups Azure Active Directory Apps
- 40. SPONSORED BY
- 41. SPONSORED BY
- 42. SPONSORED BY
- 45. SPONSORED BY What is PowerApps? Create apps with a Windows 10 App, share securely with Office 365 users Access via mobile devices, tablets, web browser and Windows apps Get & manipulate external data via Connections A fully cloud-based platform for building, sharing and using business apps PowerApps-based apps can contain: Multiple data sources Multiple screens Ink & pen support Custom APIs
- 46. SPONSORED BY Current limitations with PowerApps Supported platforms for using PowerApps PowerApps is still in Preview – not supported for production use Documentation is somewhat limited and scarce, more like a reference You will need custom development, if default connectors are not enough Limited SharePoint support – does not replace forms/list views
- 47. SPONSORED BY Microsoft Flow A new workflow & activity engine for power users in the cloud Design workflows with a simple design interface Run workflows continuously or as triggered activities Connect with PowerApps via control activity
- 48. SPONSORED BY Flow Gallery Reuse pre-defined recipes from Flow Gallery Submit custom flows to Flow Gallery Must not contain custom APIs
- 51. SPONSORED BY Software as a Service (SaaS) Design. Public Facing Websites. Intranets / Extranets. Ferrari. Renault. ING.
- 52. SPONSORED BY Lack of Full Blown Central Administration Some of the important admin functions you won’t get: The ability to control to the list view threshold (you are limited to 5000 items) No web applications Still not enough analytics Insights A number of fine tuning options such as quota templates, resource and request throttling, managed accounts and more.
- 53. SPONSORED BY Software as a Service (SaaS) Service Applications. Not all Service Applications are available Not all functionalities are available Limited PoSH Automation Limited Custom Framework
- 55. SPONSORED BY Software as a Service (SaaS) Roadmap. Delve. Clutter. Groups. Videos. Edge. Planner. https://yos365.wordpress.com/2015/05/04/msignite-roadmap-sessions/
- 56. SPONSORED BY Software as a Service (SaaS) Governance (ITIL). What about the local Helpdesk? What about the Change Management Incident Management 2th and 3th line(s)
- 57. SPONSORED BY Profiles for Users
- 58. SPONSORED BY New usage reports for SharePoint, OneDrive, Yammer and Skype now available
- 59. SPONSORED BY No Plan B What if Office365 is down? Facebook quote: There is no cloud. It’s just someone else’s computer.
- 61. SPONSORED BY The three layers of hybrid App Discovery Apps Data Discovery App Launcher Search SharePoint Insights Selectively redirect users to OneDrive For Business in Office 365 and enable real time data Enable organisation conversations in the cloud (embed) Embed Office 365 videos into SharePoint On- premises Enable cross modern sites (intranet/extranet) Enable Contextual discovery of content and people
- 62. SPONSORED BY Common Hybrid Scenarios Extremely fast provisioning of new workloads/infrastructure Migrate existing workloads in a phased approach Being able to work from everywhere Focus more on your applications and less on infrastructure
- 63. SPONSORED BY Hybrid Challenges What about the rest of the social experience. Groups vs. Yammer. Where am I?! No “Test” tenants in SharePoint Online… Rapid (!), incremental updates to SharePoint online. First Release. How do you handle IT Operations?
- 64. SPONSORED BY $47.4 billion in 2013 more than $107 billion in 2017
- 65. SPONSORED BY But, how do you begin?
- 66. SPONSORED BY On-Premises Capacity planning and sizing. Server acquisition and setup. Deployment. Scaling out, patching, and operations. Backing up data. Maintaining a disaster recovery environment. Customizations are not limited.
- 67. SPONSORED BY Office 365 (SaaS) Software as a Service. (Rich) feature set is always up to date. (PowerApps, Groups, Delve Analytics,) Includes a Microsoft Azure Active Directory tenant (can be used with other applications). If single sign-on is a requirement, ADFS can be implemented. Client communication over the Internet through encrypted and authenticated access (port 443).
- 68. SPONSORED BY Microsoft Azure (IaaS) Best native cloud platform for SQL Server and SharePoint. Computing resources are available almost immediately with no commitment. Focus on applications, instead of datacenters and infrastructure. Inexpensive development and test environments. SharePoint solutions can be accessible from the Internet
- 70. SPONSORED BY On-Premises In-country farms (when data is required to reside within a jurisdiction). Complex (BI) solutions. Highly customized solutions. Legacy solutions that are not supported on Microsoft Azure Infrastructure Services. Privacy restrictions that prevent synchronization of Active Directory accounts with Microsoft Azure Active Directory (a requirement for Office 365). Organizations that desire control of the entire platform and solution.
- 71. SPONSORED BY SharePoint in Office 365 Secure external sharing and collaboration (unique feature!). Intranet/Extranet - Team Sites, My Sites, and Internal collaboration. Document storage and versioning in the cloud.· Basic website. OneDrive For Business. PowerApps Delve and Delve Analytics (to come…)
- 72. SPONSORED BY Hybrid Move My Sites (OneDrive for Business) to the cloud to make it easier for users to access their files remotely. Get 1,000,000,000,000 Byte of free space Push Service Applications (Cloud SSA). Work from everywhere
- 73. SPONSORED BY Microsoft Azure Developer, test, and staging environments - Quickly provision and un-provision entire environments. Hybrid applications - Applications that span your datacenter and the cloud Disaster recovery environment Quickly recover from a disaster, only pay for use
- 76. SPONSORED BY Search Service Application for cloud storage Unifies on-premises and cloud indexes Provides support for Office Graph/Delve experiences on-premises Supports Search as a Service / reduces search crawl footprint Audio text And search indexpropertiessignals Metadata extraction and processing
- 77. SPONSORED BY
- 78. SPONSORED BY Hybrid deployment automation Enables scenario selection (I.e. Search, OneDrive for Business, etc.) Automated configuration of prerequisites and core infrastructure UI-based configuration
- 79. SPONSORED BY SharePoint 2016 and Office 365 distributed sites Follow Sites, Documents, and People across on-premises and cloud (documents are mastered in Office 365) Managed Metadata Promoted Sites Self-service site creation across on-premises and cloud
- 80. SPONSORED BY The extensible App Launcher is enabled when enabling hybrid Team Sites and/or OneDrive for Business
- 81. SPONSORED BY OneDrive • When it works… …it works …
- 82. SPONSORED BY Delve Me • Replac es MySite • Dynami c content
- 83. SPONSORED BY Delve Analytics • Available with E5 • Intelligence for a collaborating team. • Does not fit for 1 people organizations
- 85. SPONSORED BY SQLAzure ContentDB https://blogs.msdn.microsoft.com/sambetts/2015/04/10/hosting-sharepoint-content-databases-in-sql-azure/ • 99,9% SLA • Enjoy Epic SQL Azure Features & Uptime • 100% operational
- 90. SPONSORED BY PowerBI • Publish your report into SharePoint Server • Maybe not the most secure way!
- 91. SPONSORED BY PowerApps • With gateways you can now connect to SQL Server, SharePoint Server, …
- 92. SPONSORED BY MS Flows • Uses PowerApps architecture • Only Online, but on- premises is not to exclude! • IFTTT Like
- 94. SPONSORED BY Remote Working Cloud SSA External Sharing SharePoint Hybrid Compliance features Durable links Encrypted Connections Fast Site Collection Creation Filenames - special characters IRM Large file support MinRole Mobile experience Open Document Format (ODF) Project Server Sharing improvements Site Folders view SMTP ports (non-default) WOPI SharePoint Search New Recycle Bin in OneDrive and Team sites Image and video previews Storage Life Cycle Management Monitoring Delve Work Everywhere Enterprise Level SLAs Office Online Server Groups PowerApps Inline Social (Yammer) Planner Power BI Clutter Insights Office Graph Videos Apps Delve Analytics
- 96. SPONSORED BY Tools that will help you!