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SeefinDM-DCS - Services To Financial Departments
- 1. SeefinDM with technology partners DCS – Financial Solution Services Integration with Financial Systems – Life can get easier
- 2. Seefin Data Management EXECUTIVE SUMMARY Seefin Data Management Ltd will act as an outsource facility, providing a complete data management service to our clients. Our services will add value to our clients existing set up working to pre-determined schedules deadlines and costs without compromising quality or accuracy
- 3. DCS Company Overview Mission Statement Develop technology which enables our customers to evolve from the use of paper documents to electronic transactions and gain the full benefit of E-Commerce.
- 4. Applications Receivables Digitising Sales Delivery Dockets Payables Digitise Purchase Invoices and Electronically Approve them to company rules Purchasing E-Procurement tool with requisitioning rules Sales Invoicing Low volume ad-hoc Contracts and RFQ’s In-tend relationship and Simple RFQ
- 5. User’s of DCS P to P Applications Schroders Leeds Bradford Airport TG4 Ofgem Regional Education Authorities Ireland (250 Schools/Colleges) UK Colleges Housing Associations Greenstar Readymix Spring Grove Services Greenstar NA Talbot Underwriting Some of our customers… Over 70 Sites implemented and over 250 Locations using the DCS Portal Solution.
- 6. DCS Value Add Experience Proven Solution with Scalable platform Seamless Integration with all existing financial Software applications Structured Implementation Best Practice Model Industry Knowledge No upfront cost – Pay per unit processed
- 8. DCS Purchase To Pay Applications Accounting System DCS Purchase Management DCS Invoice Management Requisition Approval Order Delivery Confirmation Delivery Invoice Scan/ OCR Invoice Review, & Matching Invoice Approval Accounts Payable Data Loader Env i ronmen t Purchase Order (XML,Fax,E-mail,Print) (XML, CSV, Spreadsheets, EDI ) Payment Approvals
- 10. Integration to Accounting Systems Integration through additional option that is easy to use and keeps audit trail Integration Points Posted O P T I O N A L Accounting Ledger Files Order/Invoice Processing Steps Actual Hard Commitment Soft Commitment Requisition Raised Requisition Approved Purchase Order Placed Posted Dispatch Note Rec'd GRN Raised Posted Reversed Invoice Entered Invoice Matched Invoice Approved Posted Reversed
- 11. Benefits enjoyed by our Customers currently using the DCS Solutions Local visibility of spend enabling Manager control budgets more effectively Improved visibility and Audit control Significant reduction in the time taken to prepare accounts A single consistent approval process has been implemented the entire Purchase to Pay process that everyone understands The removal of paper between the offices/sites and the Head Office Reduction in the time it takes to process orders and invoices Paperwork no longer gets lost or delayed Commitment Accounting No lost invoices = reduction in late payments
- 12. Serv Centric Hosting Centre Office/Sites DSL or ISDN or Phone - Web Browser - FOB Authentication Users Head Office DSL or ISDN VPN (Virtual Private Network) Hosted Solution
- 13. Invoice Process Benefits Over head reduction – Pay per Invoice Processed only. Fixed licence Fee No lost invoices = reduction in late payments Auditable Approval Process Reduction in Data Entry & Duplication
- 14. Process Benefits Faster processes - process step reduction: 10%-40% - cycle time reduction: 40% - 80% Better processes - Manager friendly - Accurate & Timely Reports
- 15. Purchasing Benefits Harder on Costs - Eliminate Maverick Buying - Improved Discounting Process cost reduction Hidden factory Costs Compliance with Purchasing Guidelines Catalogues
- 16. Reporting/Control Benefits Commitment Accounting = Visibility Automatic Accruals Transparent Control – System Manages Process Steps Traceability Request through to Payment Ability to answer queries quickly Speed = Accuracy
- 17. Other Seefin Services Expenses in a bag – post us your expenses and you receive back a file with associated scanned images – ready for approval. Non Standard Payroll – SeefinDM process your time sheets and return your payment file and exception report – in 36 hours. Data Capture – from Application forms, Questionnaires, Stock control sheets etc.