58086 04 directing_a_project
- 1. 4 57086 Contract and Project Management David Sowden, The University of Hull
- 2. 4 57086 Contract and Project Management Introduction to Processes - Directing a Project David Sowden, The University of Hull
- 3. Overview • Directing a Project – Fundamental principles – Contexts – Process description – Authorising Initiation and Project set up – Authorising a Stage (milestone) or Exception – Giving Ad Hoc Direction – Confirming Project Closure 3
- 4. Directing a Project THE B Agree the AS ICS project Approve the Confirm the objectives plan to project generate the organisation ‘contract’ for Approve the ‘contract’ Confirm the correct closure of the project Approve each stage of the Keep senior Make project management decisions on informed any major problems 5
- 5. Directing a Project Start up Configuration Management Initiation Management of Risk Change Control Planning Organisation Planning Controls Quality Stages Stage Management (Work Packages) Stage Control ‘Product’ Delivery Closure 6
- 6. Starting up a Request to Initiate a project Project Initiating a Request to deliver a project Project Managing a stage Request to approve next boundary stage plan Directing Managing a stage Request to approve Exception boundary plan a Project Controlling a Exception raised stage Controlling a Request for advise stage Closing a Closure recommended Project 7
- 7. Relationships of Processes Initiating a Project Managing a Stage Boundary Directing a Project End Starting a Project Controlling Closing a a Stage Project Managing ‘Product’ Delivery 8
- 8. Relationships of Processes (1) Initiating a Project Directing a Project Starting a Project 9
- 9. Directing a Project (1) Request to Project Initiation initiate a initiation Send out notification Authorise project authorised initiation sent out initiation notification Starting up a Initiating Project a Project Project Brief Stage Plan (initiation) section 3 10
- 10. Relationships of Processes Initiating a Project Managing a Stage Boundary Directing a Project End Starting a Project Controlling Closing a a Stage Project Managing ‘Product’ Delivery 11
- 11. Relationships of Processes (2) Initiating a Project Managing a Stage Boundary Relati Directing a Project onshi ps of Proces ses 12
- 12. Directing a Project (2) Request to Send out Authorisation Project deliver a Authorise authorised project notification project a project authorisation sent out notification Initiating Managing a Stage a Project Boundary Project Initiation Documentation (PID) Lessons Log Benefits Review Plan section 7 13
- 13. Relationships of Processes Initiating a Project Managing a Stage Boundary Directing a Project End Starting a Project Controlling Closing a a Stage Project Managing ‘Product’ Delivery 14
- 14. Relationships of Processes (3) Managing a Stage Boundary Directing a Project Controlling Closing a a Stage Project 15
- 15. Directing a Project (3) managing Request to Controlling a Stage approve next Exception Plan approved a Stage Boundary Stage Plan Authorise a Stage or Stage authorised Controlling Exception a Stage Request to managing Plan approve a Stage Closing a Boundary Exception Premature close Project Plan section 5 PID section 8 End Stage Report Stage Plan Benefits Review Plan Exception Plan 16
- 16. Relationships of Processes Initiating a Project Managing a Stage Boundary Directing a Project End Starting a Project Controlling Closing a a Stage Project Managing ‘Product’ Delivery 17
- 17. Relationships of Processes (4) Managing a Stage Boundary Directing a Project Controlling Closing a a Stage Project 18
- 18. Directing a Project Project board obtain corporate advice and direction (4) request for advice Managing a Exception Plan request Stage Boundary Controlling Exception Controlling a Stage raised Project Board advised a Stage Give ad hoc direction New issue raised Controlling a Stage Controlling Request for a Stage advise Closing a Premature close Project section 7 Issue Report Exception Report section 5 Highlight Report section 8 19
- 19. Relationships of Processes Initiating a Project Managing a Stage Boundary Directing a Project End Starting a Project Controlling Closing a a Stage Project Managing ‘Product’ Delivery 20
- 20. Relationships of Processes (5) Directing a Project End Closing a Project 21
- 21. Directing a Project (5) Project Closure Closure Authorise closure Send out notification recommended project closure authorised sent out closure notification Closing a Project End Lessons Report Business Case PID Benefits Review Plan End Project Report 22
- 22. TASK Review and tailor your project as required
- 23. CHEC Has the Project Board approved the Project Brief? Specifically has it: K Confirmed the project definition and approach? Reviewed and approved the Project Product Description? Formally confirmed the appointments to the core project management team? Reviewed and approved the outline Business Case, particularly the projected benefits? Has the Project Board approved the Initiation Stage Plan? Specifically, has it: Approved the plan to develop and Project Initiation Documentation (PID)? Obtained or committed the resources needed by the Stage Plan for the initiation stage? Ensured that adequate reporting and control mechanisms are in place for the initiation stage? Set tolerances? Requested the necessary logistical support? Confirmed that they have understood any risks that effect the decision to authorise the initiation stage? Confirmed to the Project Manager that the work defined in the Initiation Stage Plan may start? Has the Project Board informed corporate or programme management?