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7 Keys to Mastering the Digital Workplace
The document outlines strategies for mastering the digital workplace by integrating existing collaboration tools with new technologies, enhancing productivity, and employee collaboration. Key steps include adopting the right mindset, improving mobile access, automating workflows, facilitating information discovery, using design principles for better user experience, implementing governance for sustainable collaboration, and promoting user adoption through change management. Resources and tips for transitioning to a more effective digital workplace are also provided.
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7 Keys to Mastering the Digital Workplace
- 1. KEYS TO MASTERING THE DIGITALWORKPLACE Tips and ideas to drive enterprise productivity and employee collaboration
- 2. REDEFINING THE WORKPLACE Combiningexisting business tools with new technologies is revolutionizing how people work.
- 3. DEFINING THE DIGITALWORKPLACE “An environment where employees are able to quickly and easily share what they know …
- 4. … and findwhat they need …
- 5. … with consistentexperiences across devices and locations.”
- 6. EXISTING BUSINESS TOOLS • Collaboration platforms •Content management solutions
- 7. NEW TECHNOLOGIES • Mobile devices •Cloud computing • Social enterprise • Social intranets
- 8. THE GOAL Apply thesetools and strategies to meet specific needs … without overwhelming users.
- 9. THE CHALLENGE Organizations arestruggling to combine these tools into a cohesive user experience.
- 10. KEY TO SUCCESS Aholistic approach to systems and concepts, creating an effective digital workplace.
- 11. RESULT A powerful arsenalthat: • Drives productivity • Improves collaboration and engagement • Retains best employees
- 12. BENEFITS Of The DigitalWorkplace Social enterprise tools facilitate: • Real-time conversations • Finding expertise within your organization
- 13. BENEFITS Of The DigitalWorkplace Mobile access facilitates: • Anywhere, anytime access • Increased productivity
- 14. Free E-Book Download TIPSFOR GETTING THE MOST OUT OF THE TOOLS AVAILABLE SO YOU CAN START ACCELERATING YOUR PATH TO THE DIGITAL WORKPLACE. Download Now
- 15. STEPS TO MASTERING THEDIGITAL WORKPLACE7 TAKE THESE
- 16. GET YOUR BUSINESSREADY FOR SOCIAL Step 1 There are several factors that go into the successful use of enterprise social networking tools. The overarching one is having the right mindset and strategy, which means using social enterprise tools where they make sense to serve specific business purposes.
- 17. GET THE MOSTFROM MOBILE Step 2 Along with social networking, mobile has revolutionized and become an integral part of the consumer digital experience. The best path to success when considering and implementing an enterprise mobile solution is to start with a specific need and work backward. Don’t fall into the trap of trying to replicate an entire enterprise collaboration platform for a mobile device.
- 18. IMPROVE AND AUTOMATE WORKFLOWS Step3 You may have what seems to be an overwhelming number of processes that could use automation. How do you prioritize? To achieve success, start by looking for ways to streamline or eliminate steps before trying to automate a process. Make sure to focus automation around effort, cost and impact. Where would automation have the greatest impact for the least cost?
- 19. MAKE IT EXTREMELYEASY FOR USERS TO FIND INFORMATION Step 4 The ability to find information via both searching and browsing are both critical. Some users are searchers, some are browsers, and the digital workplace has to accommodate both so they can access the content they need to be productive. Auto-classification is a great solution for tagging and reduces the risk of subjective tagging.
- 20. USE DESIGN TOIMPROVE USER EXPERIENCE Step 5 When thinking of branding, don’t just think of applying a color scheme and adding a logo. Brand is everything that reflects the personality of your organization. A good starting place would be to familiarize yourself with the Gestalt principles. These are psychological principles that describe how users perceive and organize visual and auditory data.
- 21. USE GOVERNANCE TO IMPROVETHE COLLABORATION Step 6 Having in place the policies, structures and processes to ensure that the collaboration environment is sustainable and meeting the organization’s needs can be the difference between a productive, thriving digital workplace and one that’s bogged down in a morass of hard-to-find content and overwhelmed systems.
- 22. DRIVE NEAR 100%USER ADOPTION Step 7 Don’t focus on training alone — focus on change management principles and practices. Engage users throughout the process and identify potential “evangelists” for new projects and initiatives. Develop a communication plan as part of your implementation roadmap and give your employees positive reasons for embracing change.
- 23. Get Started A STEP-BY-STEPGUIDE WITH TIPS FOR GETTING THE MOST OUT OF THE TOOLS AVAILABLE SO YOU CAN START ACCELERATING YOUR PATH TO THE DIGITAL WORKPLACE. Download Now FOR OTHER RESOURCES TO IMPROVE ENTERPRISE COLLABORATION, VISIT WWW.PORTALSOLUTIONS.NET OR CALL 240-406-9960. Ready To See The Digital Workplace In Action? Schedule A Demo Of OneWindow Workplace