An evaluation of the principal’s instructional supervision on

Journal of Education and Practice www.iiste.org
ISSN 2222-1735 (Paper) ISSN 2222-288X (Online)
Vol.4, No.11, 2013
195
An Evaluation of the Principal’s Instructional Supervision on
Academic Performance: A Case of Sameta Primary School Kisii
County, Kenya
Dr. Gongera Enock George* Njoroge Wilson Ngaruiya, Robert Mindila, Simion Nyakwara, Wanjiru J. Mugai
Abstract
The purpose of this study was to determine the effects of principal’s instructional supervision on academic
performance in Sameta primary School in Kisii, Kenya. The specific objectives of this study were; to determine
if there was effective instructional supervision by the principal, to investigate the quality of teaching and learning
process, to explore the level of syllabus coverage in all classes, to identify challenges encountered by the
principal while conducting instructional supervision and give recommendation on how to mitigate the challenges
of instructional supervision by the principal. A descriptive survey research design was used in this study. The
study focused on the head teacher, heads of departments and teachers. The study targeted the school due to its
drop in performance over the years from 2008 to 2012. For this purpose census method was used to select all 6
heads of departments, 13 teachers and 1 head teacher. The sample size for the study is 20. This method ensures
that the entire sample group has an equal chance of being selected for the study. The study used questionnaire,
interview schedule, and document analysis in data collection. Data was analyzed using descriptive statistics such
frequencies and percentages with the aid of a computer program SPSS (Version 17). Inferential statistics such as
chi-square (x2
) was also used to test the differences amongst the variables and if they had a significant effect.
The major forms of instructional supervision techniques used by the principal in Sameta primary School, Kisii
were exploration and discovery, question and answer, open ended observation, observational learning, rating
scale, checklist and peer review. The use of thematic learning as a way of determining syllabus coverage in
school showed no significant difference since teachers in this school mostly do not use thematic learning as a
way of determining the extent of syllabus coverage in class. Similarly, monitoring by teachers aids in measuring
the extent of syllabus coverage in class. Therefore most teachers in the school use monitoring as a way of
measuring the extent of syllabus coverage in class. It was recommended that in order to improve on the academic
standards of the school, the principal should devise more ways of instructional supervision techniques that are
aimed at improving the general academic standards of the school. The study is useful to the Education Managers,
principalsl, head teachesr, teachers, parents and even students of Sameta primary as well as other Schools in the
region and globally.
Key words: Principal’s instructional supervision on academic performance, Kisii County.
1.0 Background of the study
Globally, instructional supervision provides administrators with the opportunity to evaluate shortcomings in the
classroom. Some groups or types of students may be treated differently in the classroom, which results in
shortcoming in interaction and different learning outcomes. Whether this is a result of gender or other patterns,
observation can help raise questions about shortcomings in the classroom and provide educators with the means
of addressing educational disparities (Fuchs, 2000).
Instructional supervision can examine how technology is incorporated into a classroom and whether it is used
well or ineffectively. Observations can show what technology is available to students in the classroom and how
such technology is integrated into learning. Teachers can use calculators, computer technology, interactive
whiteboards, videos and more to engage their students. In some classrooms, there is little variety in teaching
practices. Many teachers use lecture method, but this is not necessarily the best way to reach students who are
not auditory learners. Some teachers do not allow students to interact with them or with fellow students, causing
students to be passive in the classroom. Instructional supervision and watching for teaching methods that don't
cater to all learning methods can allow one to give advice to the teacher and benefit the students, Simmons
(1990).
Instructional supervision can make educators aware of how they should behave in the classroom and of the needs
of students in their classroom, and can also stimulate dialogue and discussion in a school. Instructional
supervision can be a guide for teachers so that they can reflect on their own teaching practices, and those who are
observing can learn from others. Instructional supervision allows educators and administrators to improve not
only classrooms, but schools as a whole (Massey, 2004).
According to the Kenya National Examination Council, education system in Kenya is largely examination
oriented. The quality of education tends to be evaluated in terms of the number of students passing national
examinations (Eshiwani, 1993). Educators and the general public have time and again expressed concern over

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the factors that influence student performance in examinations. The most outstanding factor has to do with the
organizational management of schools. For instance Rutter et al (1979) and Wekesa (1993) noted that; to
improve students’ performance head teachers are required first to improve the management of the schools. This
can be done by setting a clear vision for the schools and communicate this vision to students, support its
achievement by giving instructional leadership, provision of resources and being visible in every part of the
institution.
Instructional supervision is the evaluating and recording of specific information about what is going on within a
classroom usually done three times in a year in some schools. Administrators often implement observation
periodically in order to improve classroom models and learn from other educators. Observing another teacher's
classroom and having their own class observed both have several educational purposes, including giving the
ability to describe instructional practices, evaluate shortcomings that exist for a specific student or group of
students, and improve classroom instruction (Oyagi, 2003).
One of the foremost reasons to provide systematic observations of a classroom is to improve instruction.
Feedback provided from an evaluation or profile can help a teacher become aware of the strengths and
weaknesses from an outside perspective. Teachers can improve classroom instruction if given feedback and
suggestions on how to improve (Cadigan, 2006). Evaluation in most schools in Kenya is done on periodical
terms that help in the evaluation of student performance as stipulated in educational Curriculum which may be
generically conceived as an amalgamation of various processes employed in the pursuit of certain set goals in a
school system. It covers the entire spectrum of curriculum construction. This ranges from initial
conceptualization and planning to design and implementation to evaluation and revision. Curriculum literature
abounds with models of curriculum development. Some observational studies are implemented to evaluate a
specific program and help to measure whether the program is meeting its goals. Observation of data can help
determine whether a school and its educational offerings are effective or ineffective, based on data taken in
numerous classrooms (Republic of Kenya. 2005. Sessional Paper No. 1). From the background of the study, the
effects of principal’s instructional supervision on academic performance of students need to be undertaken as it
can be shown that Evaluation in most schools in Kenya is done on periodical terms.
1.1 Statement of the Problem
The performance trends of Kenya Certificate of Primary Education at Sameta primary School registered a drop
in three years consecutively from 2008 to 2011. The school recorded a performance drop of 17 points from 327,
318 to 310 respectively for the three years. This is a worrying trend by any standards. This is what necessitated
this research.
The study therefore, sought to evaluate the principal’s instructional supervision on academic performance in the
school. The Kenya National Examination Council is in charge of setting exams in Kenya. Any student scoring
above the average line is said to have passed. To give tangible examples, in the Kenyan system, a pupil doing the
(KCPE) Kenya Certificate of Primary Education, which examines five subjects, scores above 250 marks is
considered to have passed. The research therefore was meant toevaluate the effects of principal’s instructional
supervision on academic performance in Sameta primary School in Kisii, Kenya.
2.0 LITERATURE REVIEW
2.1 Introduction
This chapter reviewed the published works related to the study under research. The chapter covers in general, the
classroom observation, teaching and learning in relation to academic performance in the schools and academic
institutions in the world, Kenya and Sameta primary school in Kisii County.
2.2 Concept of Classroom Observation that enhances Effective Teaching and Learning
A teacher’s classroom instructional practice is perhaps one of the most important yet least understood factors
contributing to teacher effectiveness. A teacher has more impact on student learning than any other factor
controlled by school systems, including class size, school size and the quality of after school programs or even
which school a student is attending. Currently, there is no agreement among education stakeholders about how to
identify and measure effective teaching (Steven et al., 2005). The Classroom Assessment Scoring System
(CLASS) is an observational protocol based on years of educational and developmental research demonstrating
that daily interactions between teachers and students are central to students’.
The process of evaluating the effectiveness of teachers has changed over time along with the definition of what
effective teaching is, due in part to increasing state and federal attention to school-level and classroom-level
accountability for student learning. Effective teaching has been defined in many ways throughout the years
(Campbell, Kyriakides, Muijs, & Robinson, 2003; Muijs, 2006), and methods for measuring teachers have
changed as definitions and beliefs about what is important to measure have evolved. Although there is a general
consensus that good teaching matters and that it may be the single most important school-based factor in

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improving student achievement (Darling-Hammond, 2000), measuring teacher effectiveness has remained
elusive in part because of ongoing debate about what an effective teacher is and does. In a discussion of
research-based indicators of effective teaching, Cruickshank and Haefele (1990) stated, “An enormous
underlying problem with teacher evaluation relates to lack of agreement about what constitutes good or effective
teaching”.
Most often, observations occur somewhere between once and a few times during the school year, encompass
roughly one lesson, and happen on a day agreed upon by the teacher and the rater. There is often a pre-
observation or post-observation conference between the rater and the teacher. The degree to which observations
can or should be used for specific purposes depends on the instrument, how that instrument was developed, the
level of training and monitoring raters receive, and the psychometric properties of the instrument. Review of the
research suggests that observation scores have been related to important outcome measures such as student
achievement (Gallagher, 2004; Kimball, White, Milanowski, & Borman, 2004; Milanowski, 2004).
2.3 Extent of Classroom Observation
The teacher introduces the major objectives of the lesson and follows a lesson plan. Major ideas, identified,
developed, and summarized during the class session are delivered with a consistent flow. The class sessions are
well organized. Major concepts written on the board and other aids are used to supplement the lecture. The
teacher has a responsibility of checking at intervals to make sure the students understand the concepts. The
teacher asks how the concept relates to the prior session, or simply question students feeling by seeking for
clarification or to share an understanding about the concepts presented. The teacher uses a variety of
instructional strategies to accommodate different ability levels and different learning styles. In addition to using
board illustrations, and computer simulations, the teacher organizes students working into small groups on
problem solving. Also, the students, who quickly get the concept, are asked to share their findings and the
process of discovery with the other students. If concepts needed re-explaining, the teacher will use analogies and
associations other than what was previously introduced. The enthusiasm the teacher shows for the subject is also
shared by the student (Cadigan, 2006).
The teacher structures the class to be student-centered. Student responses are woven into the framework of the
lesson. The teacher uses a variety of approaches to encourage student response and participation. Student
participates as both learners and teachers. On one hand, students ask for clarification on a concept or statement;
on the other hand and in a respectful manner, they challenge the teacher or their student colleagues by sharing
their point of view or belief. Overall, the teacher need to set the tone of a highly respectful attitude by eliciting
courteous remarks, speaking directly to the students, and modeling positive behavior during debate or when an
opposing viewpoint is offered. The teacher also ensures that cooperative learning would take place in the class
by having students share their thinking in large and small groups (Massey, 2004).
Keeves, (2002), Student participation, such as note taking and listening, was appropriate; but verbal exchanges
pertaining to the subject matter are very limited. The teacher demonstrates respect toward the students as
evidence by speaking directly to them. Very few of the students asked for further clarification, and none offered
opposing viewpoints. There is no demonstration of students trying to help each other understand the concepts.
2.4 Class Observation Approaches
Classroom observation conducted by principals or vice-principals is one of the most common forms of teacher
evaluation (Brandt et al., 2007). The format varies by school; for instance, a principal evaluation can consist of a
formal observation using a validated instrument, conducted at a predetermined time, coupled with pre-interviews
and post-interviews with teachers, and used for both formative and summative purposes (Heneman, Milanowski,
et al., 2006). It also can be an informal drop-in visit by the principal, used to develop a quick impression of how
and what teachers do in the classroom.
Classroom observation instruments analyze teaching methods and the instructor's interactions with students in
the classroom. Tools have been developed to aid school administrators in the "grading" of instructors which use
a rating scale to score teacher efficiency. The tools may be in a checklist format or an open-ended question sheet
that allows observers to write their analytical observations in a short paragraph form. Observation assessment
tools are used to improve teaching styles and classroom procedures through feedback and suggestions (Cadigan,
2006).
2.5 Rating Scale
The most basic observation instrument to rate teachers is a rating scale (La Paro et al., 2004). Items listed on a
rating scale may include whether or not the teacher has completed the objectives of the lesson, if the students are
engaged in their learning and if students needing differentiated instruction are accommodated. This can range
from a score of "1," indicating that the instructor did not accomplish the specific task or the task was not
observed, to possibly a "3" or higher, denoting teacher excellence related to one topic. Oftentimes this type of

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observation tool allows for individual topics to be rated and categorized under a larger heading. A comment
section is usually available after each of the broad categories (Kaminski, 2002).
2.6 Open-ended Observation
An open-ended observation tool is the most descriptive evaluation method where the reviewer writes a brief
paragraph regarding one aspect of the teacher's performance against student. The administrator responses tend to
be in greater detail and are used to improve classroom teaching methods. One drawback to an open-ended
observation is that administrators may miss something that needs to be revamped or shows exemplary
performance while they are writing. The report is often shorter due to the response length and may not cover all
facets of classroom instruction (Oyagi, 2003).
2.7 Forms of Classroom Observations
Classroom observation is a necessary part of determining class behavior. The observations are usually direct
observation where an individual watches the class while in the classroom. There are a variety of reasons for
observations, such as psychological studies, checking up on new teachers, student teachers or scientific studies
(Stecker, 2000).
Piet Mondrian created works of art based on geometric forms. His simple designs can easily be re-created by
teachers or students for use as classroom decorations. Use white foam board, black permanent markers, a ruler
and primary color paints to mimic his designs. Create rectangles and squares from overlapping straight lines
drawn with black permanent marker and a ruler. Fill in some of the shapes created by the lines with yellow, red
or blue paint. Hang these lightweight creations on any wall easily with sticky tack adhesive (Nasibi, 2003).
Many cultures use geometric patterns in pottery, architecture and textiles. Native American and African textiles
often use brightly colored, geometric designs. Re-create these designs in collage form by gluing brightly colored
paper shapes onto darker colored background paper. Mount these on the wall for classroom decorations
(Kame'enui, 2003).
2.8 Effects of Observation on Quality of Teaching and Learning Process
Teachers’ professional status is related to teaching behaviors and interactions they have with pupils, (Howes,
1997). More experienced teachers on early child’s education have positive relationships with their pupils, as
compared to their colleagues who are less likely to use punishments towards pupils. When teachers use
supportive warm interactions with pupils, they are more likely to have positive relationships with their pupils. It
is therefore expected that a trained teacher with experience in primary school, may have positive relationships
with their pupils. The literature reviewed does not address how the academic qualifications and professional
training influences the choice of teaching methods the teacher uses in various situations like where there are
variations in teacher-pupils ratios. In addition, experience is not an attribute that is acquired instantly. Therefore
proper training is a fundamental requirement, and experience was acquired over time.
The provision of a safe and secure environment is central to all aspects of work with young pupils. This is
echoed by Driscoll et al, (2002), who argue that play as an integral component of curriculum in early pupils
programs require an environment or setting that is safe and free of obstacles. He shares his view by arguing that
it is important to consider carefully the overall arrangement of the schools and condition of equipment and
materials used in each school. Teachers may be able to regulate the internal environment of a class, but the
external environment, especially for community based primary school may be harder to manage.
2.9 Effects of Classroom Observation on Syllabus Coverage
The primary curriculum, identifies three approaches to help facilitate pupils learning in primary school. These
include; child centered learning, thematic and integration. The general aim of child-centered education is viewed
from the point of developing the whole child. Child-centered method stimulates learning and fosters healthy
growth and development; pupils should be provided with appropriate materials, guidance, stimulation and care.
Good teaching method as the child-centered, should be used to help the child benefit from the learning
experience. Continuous assessments are regularly carried out, significant relationship between schools physical
facilities and student learning output. The study revealed that the student is a product of the environment. The
findings also support Wekesa,(1993) that the classroom learning environment and schools facilities.
2.8 Challenges encountered by the Principal while Conducting Classroom Observation
Lack of instructional materials could negatively affect the learning process. This could be detrimental especially
for pupils in primary who are supposed to get involved in activities like sorting objects, drawing and coloring
among others in order to develop writing and reading skills, (MOE, 1984). Similarly, Stecker, (2000), pointed
out that learning materials are a major determinant to the success, or failure of primary school. However, without
a single curriculum, the variety of learning materials is likely to differ, and this will affect the teaching methods
of teachers in different Primary schools.

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Application of procedural knowledge - students apply their knowledge. This typically involves students using
what they have learned, doing worksheets, practicing problems, or building skills. The key feature of this
category is that students are taking information and applying it or practicing (Kaminski, 2002). In knowledge
representations, students manipulate information. This is usually a step beyond application. In knowledge
representation activities, students will typically reorganize, categorize, or attempt to represent what they have
learned in a different way.
2.9 Strategies to Improve Classroom Observation
It is important to understand the broader context of assessment reform and the experiences of teachers who are
experimenting or adopting new assessment practices. Major shifts in conceptions of assessment influence how
we consider supporting teachers who are adopting approaches such as student self-evaluation. The broader
observation reform movement, conceptions of good assessment are moving toward direct observation of
complex performance rather than brief written tests that correlate with the target aptitudes. In these performance
assessments, students are observed working with complex tasks or dealing with real-life problems. These
instruments are often administered to groups of students because group work represents out-of-school
performance better than individual production. Such approaches to testing would seem to be ideal for the many
classrooms today that focus on collaborative and cooperative approaches to learning (Gongera, 2012).
metaphor of assessment from that of "fair judgment" to providing a "window into a student's mind", thereby
reconciling assessment with her new conception of teaching. The other teacher did not resolve the conflict. At
the end of the study, the tension between his constructivist approach to teaching and objectivist assessment
practices continued. Other researchers have reported teacher misconceptions about specific alternate assessment
techniques. Shavelson (1996) found over inclusion: teachers thought performance assessment was anything that
involved manipulation of concrete objects. Oosterhof (1995) found under-inclusion: teachers treated only formal
tests as valid assessment procedures and included informal methods like observations and oral feedback only
after probing.
2.10 Critical Review of Literature and Summary
Fuchs, (2000), critic that, periodic observation is a progressing - monitoring of early literacy skills among
children. The results suggested that providing teachers with feedback does lead to greater improvements in
student performance on student subtests compared to no feedback. The methods teachers use to bring about these
improvements however, remain unclear. Teachers who received feedback reported limited utility of the
information for implementing changes in classroom practice; likewise, classroom observations showed that
changes to the environment were neither systematically influenced by feedback nor of student performance.
Further knowledge about how teachers can be supported in their efforts to make use of student progress data and
to promote early literacy development for all children is critical for advancing their performance.
(Nasibi 2003), disagree by looking more explicitly on classroom instructional strategies general literacy
instruction as captured but may not have been influenced by feedback. It remains possible that teachers initiated
other types of changes in response to feedback about children's performance. For example, in many student
classrooms, students who fall below expected performance levels often receive additional practice opportunities,
individual tutoring from an aide or volunteer, or a stronger focus on literacy skills. Teachers may not regard
these types of adaptations as actual changes in their instruction or environment.
3.0 RESEARCH DESIGN AND METHODOLOGY
3.1 Introduction
This chapter discusses the methodological procedures used in data collection and analysis. It describes in detail
research design; location and population of the study; sample and sampling procedures; data collection;
reliability and validity; and data analysis.
3.2 Research Design
A descriptive research design was used in this study because this was a modest scale research project based on
the workplace and a comparison of a limited number of respondents. It gathered data at a particular point in time
with the intention of describing the nature of the existing conditions, identifying the standards against which
existing conditions can be compared and determining the relationship that exists between specific events
(Orodho, 2005). The target population was the staff of Sameta primary School in Kisii. The study focused on
the head teacher, Heads of departments and teachers. There was 1 head teacher, 6 heads of departments and 13
teachers.
3.3 Sample Size and Sampling Technique
The sample frame of the study was Sameta primary school head teacher, heads of departments and teachers.
Census method was used to select all the 13 teachers, 6 heads of departments and 1 head teacher. This method
ensures that the entire sample group has equal chances of being selected for the study. Orodho (2005), asserted

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that a sample should be selected in such a way that you are assured that certain sub-groups in the population are
represented in the sample in proportion to their numbers in the population itself. For the study the sample size
was 20. The entire population was used because the number is small and therefore time and resources allowed
the researcher to interview all the respondents. The respondents were within the same institution. Census method
was used so as to gather varied information for effective feedback. Moreover the variables are held constant in
the study
3.4 Data Analysis
The computer program, SPSS version 17, was useful in analyzing the data collected. The data was organized,
presented, analyzed and interpreted using descriptive and inferential statistics. Each of the objectives was
analyzed using both descriptive and inferential statistics. Descriptive statistics that was used included
frequencies and percentages. The inferential statistics used in this study was Chi-square. Chi-square was used to
test and verify the significance of the dependent and independent variables at 95% confidence level. The
Pearson Chi-square is the most common test of significance of relationship between categorical variables. Chi-
square testing proves to be an effective tool by which it identifies the interdependency of variables, which may
not otherwise be obvious.
4.0 DATA PRESENTATION, ANALYSES AND INTERPRETATION
4.1 Introduction
This chapter presents the results of data analysis. The study examined effective classroom observation by the
principal, the quality of teaching and learning process, level of syllabus coverage, challenges encountered by the
principal while conducting classroom observation, and recommendations on how to mitigate the challenges of
class observation by the principal in Sameta primary School in Kisii, County. Data collected were analyzed
using descriptive and inferential statistics.
4.2 Classroom Observation Exercise
The first research question which was derived from the first research objective stated that: How often is the
classroom observation exercise carried out by the principal in Sameta primary School in Kisii ? To answer this
question, the participants were asked to respond to the items in the classroom observation exercise by rating
them into five groups of; most frequent, very frequent, Frequent, seldom and not at all. The results are indicated
in Table 1
Table1: Rating of Classroom Observation
Observation
Most Frequent Very frequent Frequent Seldom Not at all
Freq. % Freq. % Freq. % Freq. % Freq. %
Small grouping 6 30 0 0 8 40 2 10 4 20
Exploration and discovery 2 10 1 5 13 65 4 20 0 0
Question and answer 13 65 6 30 1 5 0 0 0 0
Open ended observation 2 10 7 35 10 50 1 5 0 0
Observational learning 8 40 11 55 1 5 0 0 0 0
Rating scale 3 15 13 65 2 10 0 0 2 10
Checklist 1 5 7 35 10 50 0 0 2 10
Peer review 1 5 12 60 2 10 4 20 1 5
Teachers often observe
students during class time
11 55 3 15 6 30 0 0 0 0
Scientific observation 3 15 3 15 10 50 4 20 0 0
Teacher observation 2 10 4 20 13 65 1 5 0 0
Observing the teacher 3 15 6 30 11 55 0 0 0 0
Misbehavior observations 2 10 5 20 6 30 5 25 2 10
Geometric decorations to
make in the classroom
2 10 4 20 4 20 10 50 0 0
Mimic master artists 1 5 2 10 3 13 12 60 2 10
optical illusions 5 25 2 10 2 10 7 35 4 20
Source: Author, 2013
From the Table 4.2, 30% (6) of the respondents were of the view that small grouping class observation technique
was most frequently used, 40% (8) of the respondents indicated that the observation technique was frequently
used, 20% (4) respondents were of the view that small grouping class observation technique was not used in the
school while 10% (2) of the respondents agreed that small grouping was seldom used as a way of class

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observation technique. On exploration and discovery as a way of class observation approaches, 13 (65%)
respondents agreed that it was used frequently, 4 (20%) respondents were of the view that it was seldom used, 2
(10%) respondents were of the idea that it was most frequently used while 1 (5%) respondents were of the idea
that exploration and discovery was used frequently as a way of class observation. This was found to concur with
Brandt et al., 2007 who argued that classroom formats varies from one school to another.
On questions and answer as a way of class observation approach it was found out that majority of the
respondents (65%) agreed that it was most frequently used 6 (30%) respondents were of the idea that it was used
very frequently while 1 (5%) respondent was of the idea that it was frequently used in the school. On open ended
observation as a way of class observation technique, it was found out that 10 (50%) respondents were in
agreement that it was frequently used as a way of class observation technique, 7(35%) respondents agreed that it
was very frequently used, 2 (10%) agreed that it was most frequently used while 1 (5%) respondent said that it
was seldom used as a way of class observation technique.
On observational learning as a way of classroom observation technique in Sameta primary School , it was found
out that majority of the respondents (55%) agreed that it was very frequently used, 8 (40%) respondents said that
it was most frequently used while 1(5%) respondent agreed that it was frequently used. On rating scale as a
classroom observation approach, 13 (65%) respondents were of the idea that it was very frequently used, 3
(15%) respondents agreed that it was most frequently used while 2 (10%) respondents were in agreement that it
was not used at all in the school as a way of classroom observation.
Checklists as a classroom observation showed that 10 (50%) respondents agreed that it was frequently used in
Sameta primary School, 7 (35%) respondents said that it was frequently used, 2 (10%) said that it was not used
at all while 1 (5%) respondent agreed that it was most frequently used. On peer review as a way of classroom
observation, it was found out that majority of the respondents (60%) were of the idea that it was very frequently
used, 4 (20%) respondents said that it was seldom used while 1 (5%) respondent agreed that it was not used at all
in the school.
On forms of classroom observation it was found out that majority of the respondents (55%) agreed that most
often teachers observe students during class time, 6 (30%) respondents said that it was frequently used while 3
(15%) respondents agreed that it was very frequently used as a form of classroom observation technique. On
scientific observation as a form of classroom observation technique it was found out that majority of the
respondents 10 (50%) agreed that it was frequently used in the school, 4 (20%) respondents said that it was
seldom used while 3 (15%) respondents said that it was most frequently used form of classroom observation in
Sameta primary School.
On teacher observations as a form of classroom observation, it was found out that 13 (65%) respondents agreed
that it was frequently used, 4 (20%) respondents said that it was very frequently used while 2 (10%) respondents
indicated that it was very frequently used form of classroom observation. 11(55%) respondents indicated that
observing the teacher as a form of classroom observation was frequently used by the principal in Sameta primary
School in comparison to 3 (15%) respondents who indicated that it was most frequently used. On misbehavior
observations as a form of classroom observation, it was found out that 6 (30%) respondents indicated that it was
frequently used, 5 (25%) respondents indicated that it was seldom used while 2 (10%) respondents indicated that
it was not used at all in the school.
On geometric decorations made in the classroom as a form of classroom observation, majority of the respondents
10 (50%) indicated that it was a seldom used form of classroom observation in the school while 2 (10%)
respondents indicated that it was the most frequently used form of classroom observation in Sameta primary
School. On mimicking of master artists as a form of classroom observation, it was found out that 12 (60%)
respondents agreed that it was a seldom used form of classroom observation, 3 (15%) respondents said that it
was frequently used by the principal while 2 (10%) respondents said that it was not used at all in the school as a
form of classroom observation. On optical illusions, it was found out that 7 (35%) respondents agreed that it was
seldom used by the principal as a form of classroom observation while 4 (20%) respondents agreed that it was
not used at all in the school by the principal as a form of classroom observation.
On whether classroom observation approaches or forms of classroom observation approaches by teachers, it was
found out that majority of the teachers preferred classroom observation approaches as illustrated in Figure 4.5.
Figure1 Preference of classroom approaches by teachers in Sameta primary School

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Chi-square analysis was computed to show the significance of the variables in classroom observation approaches
and forms of classroom observations and results presented in Table 2 (a & b).
Table2 (a): Chi-Square analysis on classroom observation approaches used in Sameta primary school,
Kisii
small
grouping
exploration
and
discovery
question
and
answer
open
ended
observat
ion
observat
ional
learning
rating
scale
checklis
t
peer
review
Chi-
Square
4.000a
18.000a
10.900b
10.800a
7.900b
17.200
a
10.800a
21.500
c
Df 3 3 2 3 2 3 3 4
Asymp.
Sig.
.261 .000 .004 .013 .019 .001 .013 .000
From the Table 2 (b), it was found out that all the variables except small grouping showed significant differences
at 95% confidence level (p >0.05). On the contrary, small grouping as a way of classroom observation did not
show any significant relationship and therefore it can be said that small grouping observation approach is not
used in Sameta primary School as a way of classroom observation technique. On the other hand, exploration and
discovery, question and answer, open ended observation, observational learning, rating scale, checklist and peer
review are indicated as the forms of classroom observation techniques used by the principal in Sameta primary
School, Kisii.
Table 2 (b): Chi-Square analysis on forms of classroom observation used in Sameta primary school, Kisii
teachers often
observe
students
during class
time
scientific
observation
teacher
observati
on
observi
ng the
teacher
misbeha
viour
observat
ions
geometric
decorations
made in the
classroom
mimic
master
artists
optical
illusio
ns
Chi-Square 4.900a
6.800b
18.000b
4.900a
3.500c
7.200b
20.500c
4.500c
Df 2 3 3 2 4 3 4 4
Asymp. Sig. .086 .079 .000 .086 .478 .066 .000 .343
Series1, Class
observation
approaches,
80.00%, 80%
Series1, Forms
of classroom
observation,
20.00%, 20%

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203
From the Table 2 (b), it was found out that teacher observations and mimicking of master artists showed
significant relationships (p=.000). This implies that teacher observations and mimicking of master artists were
mostly used as forms of classroom observations in Sameta primary School, Kisii. On the other hand, it was
found out that other variables such as teachers often observe students during class time, scientific observation,
observing the teacher, misbehavior observations, geometric decorations to make in the classroom and optical
illusions did not show any significant difference (p ≥ 0.05) and therefore it can be said that these forms of
classroom observations are not used frequently in Sameta primary School, Kisii. This research indicates that the
principal of SOS does not rate their teachers as a way of classroom observation techniques. This study is
contrary to studies by Kaminski (2002) which showed that most basic observation instrument to rate teachers is a
rating scale and placing a comment section usually available after each teacher’s rating.
4.3 Quality of Teaching and Learning Process in Sameta Primary School
The second research question which was derived from the second research objective stated that: What is the
quality of teaching and learning process in Sameta primary School in Kisii?
To answer this question, the participants were asked to rate the quality of teaching and learning process in the
school in a four point Likert scale of Yes, no, not available and not applicable. The results are indicated in Table
3.
Table3: Quality of Teaching and Learning Process
Variable
Yes No Not Available Not applicable
Freq. % Freq. % Freq. % Freq. %
Training programs 16 80 1 5 3 15 0 0
Teaching methods 18 90 2 10 0 0 0 0
Well functional library 11 55 9 45 0 0 0 0
Teacher’s attitudes 17 75 3 15 0 0 0 0
Teachers’ professional
status
18 90 2 10 0 0 0 0
Environment in which
pupils develop and learn
18 90 2 10 0 0 0 0
From the Table 3, 16 (80%) respondents agreed that the availability of training programs in Sameta primary
school have contributed to the high quality of teaching in the school, 1 (5%) respondent gave a contrary opinion
while 3 (15%) respondents said that training programs were not available in Sameta primary school and
therefore does not assist in boosting the quality of teaching and learning. On teaching methods applied in the
school, 18 (90%) respondents acknowledged that it has contributed to the quality of teaching and learning in the
institution while 2 (10%) respondents did not agree that the teaching methods available in Sameta primary
School contributes to quality learning.
On the presence of a well functional library, 11 (55%) respondents agreed that it contributes to quality teaching
and learning while 9 (45%) did not agree to the presence of a well functional library as a contributing factor in
quality teaching and learning process. On teacher’s attitude, if was found out that 17 (85%) respondents agreed
that it contributes to quality teaching and learning process while 3 (15%) were of the contrary opinion. It was
also found out that 18 (90%) respondents agreed that teachers’ professional status and environment in which
pupils develop and learn contribute to quality teaching and learning process in the school while 2 (10%)
respondents gave a contrary opinion.
Chi-square analysis was performed on variables which contribute to quality teaching and learning process and
the results presented in Table 4.
Table4: Chi-Square Analysis on Variables Which Contribute to Quality Teaching and Learning
training
programs
teaching
methods
well
functional
library
teacher's
attitude
teachers'
professional
status
environment in
which pupils
develop and
learn
Chi-
Square
19.900a
12.800b
.200b
9.800b
12.800b
12.800b
Df 2 1 1 1 1 1
Asymp.
Sig.
.000 .000 .655 .002 .000 .000

Vol.4, No.11, 2013
204
From the Table4, at 95% confidence interval, it was found out that availability of training programs, teaching
methods used, teacher's attitude towards teaching, teachers' professional status and environment in which pupils
develop and learn showed significant relationships (p ≤ 0.05). This indicates that these variables contribute to
quality teaching and learning process in the institution. On the contrary, the presence of a well functional library
does not contribute to quality teaching and learning in the institution (p ≥ 0.05). According to Cadigan (2006),
observation assessment tools are used to improve teaching styles and classroom procedures through feedback
and suggestions this is in line with this research where it was found out that teachers in Sameta primary School
encourage students to ask questions and bring classroom feedbacks. Classroom observation instruments analyze
teaching methods and the instructor's interactions with students in the classroom. Tools have been developed to
aid school administrators in the "grading" of instructors which use a rating scale to score teacher efficiency. The
tools may be in a checklist format or an open-ended question sheet that allows observers to write their analytical
observations in a short paragraph form.
Open ended-observations were used by the principal as a class observation technique. This study therefore is in
line with studies by Oyagi (2003) who showed that open ended observations are used by the administrator to
improve classroom teaching methods. The open-ended observations as used by the principal of Sameta primary
School can improve classroom teaching methods and therefore improve on the academic performance of the
school. One drawback to an open-ended observation is that principal may miss out something that needs to be
revamped at the same time the report is often shorter due to the response length and may not cover all facets of
classroom instruction and therefore the principal may not be able to know all that is going on in classrooms.
The principal of Sameta primary school uses checklists as a form of classroom observations. This is in line with
Nasibi (2003), who was of the idea that checklist identifies requirements and optimal teacher interactions,
allowing the reviewer to check off the items that show teacher proficiency. Checklists may or may not leave
space for additional comments or clarification correlating with the listed items. The checklist form of classroom
observation helps in improving teaching and learning in Sameta primary school in Kisii.
4.4 Level of syllabus Coverage in all Classes at the Sameta primary school
The third research question which was derived from the third research objective stated that: What is the level of
syllabus coverage in all classes at the Sameta primary School in Kisii? To answer this question, the participants
were asked to rate factors that determine syllabus coverage completion. The results are indicated in Table 5.
Table 5: Factors that Determine Syllabus Coverage
STATEMENT
Never Very rarely Rarely Often Very often
How often do you use
thematic learning?
4 20 2 10 3 15 5 25 6 30
How frequently does your
school use continuous
assessment?
6 30 1 5 6 30 4 20 3 15
How is monitoring as a
measuring instrument used
by teachers?
0 0 1 5 3 15 7 35 9 45
From the Table 5, it was found out that 6 (30%) respondents use thematic learning very often as a way of
determining the syllabus coverage in the school, 5 (25%) respondents used thematic learning often, 4 (20%)
respondents never used thematic learning, 3 (15%) respondents rarely used thematic learning while 2 (10%)
teacher respondents very rarely used thematic learning. From the responses it can be shown that majority of the
teachers in Sameta secondary School Kisii very often use thematic learning as a way of assessing syllabus
completion in class. On the frequency of use of continuous assessment tests, it was found that 6 (30%)
respondents very frequently use continuous assessment tests in determining syllabus coverage in the school, 4
(20%) respondents use continuous assessments frequently, 3 (15%) respondents never use continuous
assessments while 1 (5%) respondents use it fairly frequently. This implies that majority of the respondents in
Sameta primary School Kisii use continuous assessment tests very frequently in determining syllabus coverage.
On monitoring as a measuring instrument of syllabus coverage, it was found out that 9 (45%) respondents very
often used it, 7 (35%) often used it, and 3 (15%) respondents rarely used it while 1 (5%) respondents used it very
rarely. This implies that majority of the teachers in Sameta primary school use monitoring as a measuring
instrument for syllabus coverage.

Vol.4, No.11, 2013
205
To test on the significance of the variables used for determining syllabus coverage in Sameta primary School,
Chi-square analysis was computed at 95% confidence level and the results presented in Table 6.
Table6: Chi-Square Analysis on Variables used for Determining Syllabus Coverage in Sameta primary
School
How often do you use
thematic learning?
How frequently does your
school use continuous
assessment?
Is monitoring a
measuring preserve
for teachers'
disposition
Chi-Square 2.500a
4.500a
8.000b
Df 4 4 3
Asymp. Sig. .645 .343 .046
From the Chi-square analysis Table 4.6, it was found out that the use of thematic learning as a way of
determining syllabus coverage in Sameta secondary school showed no significant difference (p = .645). This
implies that teachers in Sameta secondary School mostly do not use thematic learning as a way of determining
the extent of syllabus coverage in class. The use of continuous assessment tests also did not show any significant
difference (p= .343). This implies also that the use of continuous assessment tests in school does not measure
the extent of syllabus coverage. On the use of monitoring by teachers to measure the extent of syllabus coverage,
it was found out that monitoring showed a significant difference at 95% confidence level (p = .046). This is an
indication that monitoring by teachers aids in measuring the extent of syllabus coverage in class by teachers and
therefore most teachers in Sameta primary school Kisii use monitoring as a way of measuring the extent of
syllabus coverage in class.
It was found out that the use of thematic learning as a way of determining syllabus coverage in Sameta primary
School showed no significant difference since teachers in the school mostly do not use thematic learning as a
way of determining the extent of syllabus coverage in class. The use of continuous assessment tests also did not
show any significant difference and therefore continuous assessment tests in school do not measure the extent of
syllabus coverage. It was further found out that monitoring showed a significant difference an indication that
monitoring by teachers aids in measuring the extent of syllabus coverage in class by teachers and therefore most
teachers in Sameta primary School Kisii use monitoring as a way of measuring the extent of syllabus coverage in
class
4.5 Challenges Encountered by the Principal while Conducting Classroom Observation
The fourth research question which was derived from the fourth research objective stated that: What are the
challenges encountered by the principal while conducting classroom observation in Sameta primary School in
Kisii? To answer this question, the participants were asked to rate factors about the challenges encountered by
the principal while conducting classroom observation. The results are indicated in Table 7
Table7: Challenges encountered by the principal while conducting classroom observation
CHALLENGE
Strongly
Agree
Agree Undecided Disagree Strongly Disagree
Lack of instructional
materials
6 30 2 10 4 20 3 15 5 25
Teachers never solicit
student feedback
3 15 0 0 4 20 4 20 9 45
Teachers do not encourage
the students to ask
questions
1 5 2 10 0 0 8 40 9 45
Low attentiveness among
students
2 10 5 25 1 5 5 25 7 35
Congestion in a class
affects teaching and
learning
8 40 2 10 0 0 6 30 4 20
From the Table 7, majority of the respondents 6 (30%) strongly agreed that lack of instructional materials is a
challenge to the principal, 5 (25%) respondents strongly disagreed with the statement, and 4 (20%) respondents
were not sure while 2 (10%) respondents agreed that lack of instructional materials poses a challenge to the

Vol.4, No.11, 2013
206
principal while conducting classroom observation. On the statement that teachers never solicit student feedback,
9 (45%) respondents strongly disagreed with the statement 4 (20%) respondents disagreed while 3 (15%)
respondents agreed with the statement.
On the statement that teachers do not encourage students to ask questions, majority of the respondents 9 (45%)
strongly disagreed, 8 (40%) respondents disagreed, 2 (10%) agreed while 1 (5%) respondent strongly disagreed.
On low attentiveness among students as a challenge encountered by the principal while conducting classroom
observation 7 (35%) respondents strongly disagreed with the statement, 5 (25%) respondents disagreed while 2
(10%) respondents strongly agreed with the statement. On the statement that congestion in class affects teaching
and learning as a challenge on classroom observation, 8 (40%) respondents strongly agreed with the statement, 6
(30%) respondents disagreed, 4 (205) strongly disagreed while 2 (10%) respondents agreed with the statement.
To test on the significance of the challenges, Chi-square tabulations were performed on the challenges
encountered by the principal while conducting classroom observation and the results presented in 8.
Table8: Chi-Square Tabulations on the Challenges Encountered by the Principal
lack of
instructional
materials
teachers never
solicited
student
feedback
teachers do not
encourage
students to ask
questions
a low
attentiveness
among the
students
congestion in
class affects
teaching and
learning
Chi-Square 2.500a
4.400b
10.000b
6.000a
4.000b
Df 4 3 3 4 3
Asymp. Sig. .645 .221 .109 .199 .261
From the Table 8 at 95% confidence level, it was found out that all the variables on challenges encountered by
principal while conducting classroom observation showed no significant differences (p ≥ 0.05). This indicates
that there is enough instructional materials, teachers solicit student feedback, teachers encourage students to ask
questions, students are attentive and there is no congestion in class and therefore do not affect teaching and
learning in Sameta primary School, Kisii. The Chi-square analysis shows that the principal does not encounter
challenges associated with instructional materials, teachers’ teaching methods, attentiveness amongst the
students and congestion in the classroom. From the analysis, Sameta primary School, Kisii has enough
instructional materials and good physical facilities such as classrooms. An indication that there is no congestion
in classrooms in Sameta primary School, Kisii and therefore does not pose any challenge to the principal when
conducting classroom observation.
It was also found out that teachers encourage students to ask questions during the learning process and this is
assessed through feedbacks which students bring back to the teachers through answering questions in class,
completing their assignments on time and doing well in their continuous assessment tests.
From this research it was found out that availability of training programs, teaching methods used, teacher's
attitude towards teaching, teachers' professional status and environment in which pupils develop and learn
showed significant relationships (p ≤ 0.05). This indicates that these variables contribute to quality teaching and
learning process in the institution. On the contrary, the presence of a well functional library does not contribute
to quality teaching and learning in the institution. According to Howes (1997), teachers’ professional status is
related to teaching behaviors and interactions they have with pupils. This was found to be in line with this study.
Teacher’s professional status was found to show a significant relationship as all teachers who are employed in
the school are professional teachers and therefore can lead to improvement of teaching and learning process in
Sameta secondary School, Kisii. CHAPTER FIVE
5.0 SUMMARY OF THE FINDINGS, CONCLUSIONS AND RECOMMENDATIONS5.
5.1 Introduction
This study was designed to investigate the effects of principal’s instructional supervision on academic
performance in Sameta primary School in Kisii. Specifically to; determine if there is effective classroom
observation by the principal, investigate the quality of teaching and learning process termly, find out the level of
syllabus coverage in all classes, identify challenges encountered by the principal while conducting classroom
observation and give recommendations on how to mitigate the challenges of class observation by the principal in
Sameta primary School in Kisii.
Questionnaires and interview schedules were used to collect data. Data generated by questionnaire was coded
and entered into the statistical packages for social sciences (SPSS) computer program for further analysis and
interpretation. Frequencies and percentages were used in the analysis of data. Chi-square was employed to

Vol.4, No.11, 2013
207
compare the differences of subjects that are exposed to different treatments. The statistical level of significance
was set at 0.05 basing on research questions and objectives.
5.2 Summary of the Findings
From the research it was found out that majority of the teachers in recommendations on how to mitigate the
challenges of class observation by the principal in Sameta primary School are male teachers in comparison with
their female counterparts. On teaching experience most of the males in the school have a higher teaching
experience in comparison to their female counterparts. On the time one has taught in Sameta primary school,
Kisii, it was found that the female teachers have taught and stayed in the school for longer periods of time in
comparison to their male counterparts.
From the research, it was found out that exploration and discovery, question and answer, open ended
observation, observational learning, rating scale, checklist and peer review are the major forms of classroom
observation techniques used by the principal in Sameta primary School Kisii. At the same time teacher
observations and mimicking of master artists were mostly used as forms of classroom observations in Sameta
primary School Kisii. On the other hand, it was found out that other variables such as teachers often observe
students during class time, scientific observation, observing the teacher, misbehavior observations, geometric
decorations to make in the classroom and optical illusions did not show any significant difference (p< 0.05) and
therefore it can be said that these forms of classroom observations are not used frequently in Sameta primary
School Kisii. This study is contrary to studies by Kaminski (2002) which showed that most basic observation
instrument to rate teachers is a rating scale and placing a comment section usually available after each teacher’s
rating.
The principal of Sameta primary School Kisii uses checklists as a form of classroom observations. It was found
out that the use of thematic learning as a way of determining syllabus coverage in SOS school showed no
significant difference since teachers in Sameta primary School mostly do not use thematic learning as a way of
determining the extent of syllabus coverage in class. The use of continuous assessment tests also did not show
any significant difference and therefore continuous assessment tests in school do not measure the extent of
teachers in Sameta primary School Kisii use monitoring as a way of measuring the extent of syllabus coverage in
class.
From this research it was found out that availability of training programs, teaching methods used, teacher's
attitude towards teaching, teachers' professional status and environment in which pupils develop and learn
showed significant relationships. Quality of teaching is determined by a spacious and well-arranged classroom
that not only attracts pupil’s attention in activities but also facilitates their teaching. In this study, the
environment in which pupils develop and learn showed a significant difference indicating that the classes in
Sameta primary School are spacious and not congested and therefore facilitating teaching and learning process in
the school leading to better performances by the students. This was found to concur with the findings of Howes
(1997), who argued that teachers’ professional status is related to teaching behaviors and interactions they have
with pupils.
5.3 Conclusion
The following conclusions were made based on the findings of this research;
The major forms of classroom observation techniques used by the principal in Sameta secondary School Kisii
are Exploration and discovery, question and answer, open ended observation, observational learning, rating
scale, checklist and peer review at the same time teacher observations and mimicking of master artists were
mostly used as forms of classroom observations in Sameta secondary School, Kisii. This has helped the principal
in improving the academic standards of the school.
The use of thematic learning as a way of determining syllabus coverage in Sameta secondary School showed no
significant difference since teachers in Sameta secondary School mostly do not use thematic learning as a way of
determining the extent of syllabus coverage in class. The use of continuous assessment tests also did not show
any significant difference and therefore continuous assessment tests in school do not measure the extent of
teachers in Sameta primary School, Kisii use monitoring as a way of measuring the extent of syllabus coverage
in class.
Availability of training programs, teaching methods used by teachers, teacher's attitude towards teaching,
teachers' professional status and environment in which pupils develop and learn showed significant relationships
indicating that these variables contribute to quality teaching and learning process in the institution. On the

Vol.4, No.11, 2013
208
contrary, the presence of a well functional library does not contribute to quality teaching and learning in the
institution unless it is used well by both the students and teachers in learning and teaching process. Quality of
teaching is determined by a spacious and well-arranged classroom that not only attracts pupil’s attention in
activities but also facilitates their teaching.
5.4 Recommendations
The following are recommendations of this study based on the research findings;
1. In order to improve on the academic standards of the school, the head teachers should devise more ways
of classroom observation techniques that are aimed at improving the general academic standards of the
school.
2. Teachers in primary schools in Sameta primary school need to be offered with training programs and
insets to enhance quality teaching and learning process and therefore better pupils’ academic
achievements
3. The head teachers of various schools need to use monitoring process as a means of achieving syllabus
coverage on time.
4. Schools should be encouraged to build spacious classrooms with well arranged desks as they improve
on the quality of teaching.
5.5 Suggestions for Further Research
The following suggestions are made for further research based on the findings of this study;
1. A similar study need to be undertaken in public primary schools to allow for the generalization of the
findings.
2. There is need to find the effect of level of training of teachers on syllabus coverage and hence academic
performance of the pupils.
3. There is need to undertake a study on the relationship between classroom sizes and academic
achievement in primary schools.
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