APM Thames Valley Network: PMO Set Up and Configuration

APM Thames Valley Network: PMO Set Up and Configuration

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  Rider Levett BucknallI PMO Capability PMO Set Up and Configuration PORTFOLIO I PROGRAMME I PROJECT CONTROLS October 2025 APM THAMES VALLEY NETWORK
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  Rider Levett BucknallI PMO Capability INTRODUCTION TO A PMO Information & Data Management Programme Management Project Monitoring Risk & Assurance Quality Management Capital Planning, Supply Chain Management Change Management PMO LEAD Oversees the delivery of multiple investment initiatives, ensuring strategic alignment and efficient resource management for clients. Tracks progress of investment initiatives, providing clients with regular updates and insights to ensure alignment with timelines, budgets, and objectives. Manages risks associated with investment initiatives and ensures compliance with client standards. Provides assurance that initiatives meet objectives while adhering to risk management strategies. Ensures investment initiatives meet quality standards, implementing processes to guarantee client satisfaction and compliance with industry regulations Manages budgets and financial forecasting for investment initiatives, ensuring cost control and alignment with client financial goals. Manages the process of change within investment initiatives, ensuring smooth transitions, stakeholder engagement, and alignment with strategic objectives. Supports clients in adapting to new processes and structures. Organises and manages data related to investment initiatives, ensuring clients have access to accurate, up-to-date information for decision-making and reporting. CHANGE MANAGEMENT INFORMATION AND DATA MANAGEMENT PROGRAMME MANAGEMENT PROJECT MONITORING RISK AND ASSURANCE QUALITY MANAGEMENT CAPITAL PLANNING, SUPPLY CHAIN MANAGEMENT
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  Rider Levett BucknallI PMO Capability PMO PMO TECHNICAL DELIVERY CLIENT SUPPLY CHAIN Representing our Central PMO team STRATEGIC MANAGEMENT SERVICES Represents our Technical Delivery teams (PM,CM,H&S,M&E,TDD,EDD,Sustainability) PROJECT DELIVERY SERVICES Representing our client supply chain PROGRAMME MANAGEMENT SERVICES
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  Rider Levett BucknallI PMO Capability PMO: THE NERVE DELIVERY CENTRE For leadership For delivery teams For stakeholders A Centralised Structure Provides governance, oversight, tools, and support to ensure the successful delivery of a programme. Project Alignment Strategic goals, track performance, manage risks, and ensure consistency. Transparency & Strategic Alignment Critical for highly complex, high- stakes environments. Without a PMO Likely to suffer from poor coordination, cost/schedule overruns, and failure to deliver intended benefits A Project Management Office (PMO) is a support function for driving: • Best Practice • Reducing Risk • Increasing Client Confidence A decision-enabler: clarity, choices, assurance A support engine: standards, tools, coaching, problem-solving An accountability lens: transparency, confidence, benefits
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  Rider Levett BucknallI PMO Capability We offer Supportive PMO services, acting as a centre of excellence— providing guidance, templates, training, and maintaining access to valuable project documentation to empower teams without enforcing strict controls. We implement Controlling PMO capabilities when needed, establishing compliance with standardized methodologies, conducting audits, and ensuring projects follow consistent frameworks while offering robust support. We operate as a Directive PMO in high-stakes or complex environments, directly managing projects and deploying project managers under our leadership to ensure uniformity and full control. We align strategically through a Strategic PMO (SPMO), partnering with executive leadership to prioritize initiatives, allocate resources wisely, and ensure every project aligns with long-term business goals. We lead Enterprise PMO (EPMO) functions by overseeing PMOs across the business, harmonizing practices, and standardizing governance to ensure alignment with enterprise-wide strategies. We can establish a Project-Specific PMO when a large, complex project requires dedicated oversight, managing every aspect from planning to delivery and closing operations once the project concludes We embrace a Hybrid PMO model by combining elements from different PMO types to suit specific business contexts, balancing flexibility, structure, and control depending on project scale and risk. PMO MODELS HYBRID PMO SUPPORTIVE PMO CONTROLLING PMO PROJECT SPECIFIC PMO ENTERPRISE PMO STRATEGIC PMO DIRECTIVE PMO PMO HAS MANY FORMS
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  Rider Levett BucknallI PMO Capability Be flexible in your approach, one size does not fit all Have a plan LEARNINGS FROM MAJOR PROGRAMMES It’s all about the people, make those connections first Integrate functions and service lines early Make use of the tools available – get digital & lean on your experts
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  Rider Levett BucknallI PMO Capability PEOPLE DRIVE PROCESS WHICH DRIVES PRODUCT People Process Product This includes everyone involved in the project: Senior Leaders, Project Managers, Design Managers, team members, stakeholders, and clients. Their skills, communication, collaboration, and leadership are critical to achieving project goals. Structured methodologies (plans) and workflows used to plan, execute, monitor, and close a project. A well-defined process ensures consistency, efficiency, and control throughout the project lifecycle. The final outcome or deliverable of the project— whether it's a building, software, service, or report. The product must meet the client’s requirements, quality standards, and intended purpose. PMO
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  Rider Levett BucknallI PMO Capability BE FLEXIBLE PROJECT PMO Often operates in silos Task tracking and project focus Potential risk of duplication of effort and inconsistent reporting Limited visibility PROGRAMME PMO Provides ‘Single Version of the Truth’ Standardising processes and tools Centralising data and reporting Facilitating communication and collaboration ENTERPRISE WIDE (E)PMO Operates at the highest level of the organisation Strategic, enterprise-wide function Actively shaping strategy Driving organisational performance INCREASING SIZE & COMPLEXITY PMOs should flex depending on scale and complexity — from task-focused project support, to increasing control and planning, to enterprise-wide strategic alignment.
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  Rider Levett BucknallI PMO Capability Weeks 1-2 Definition & Planning Weeks 3-4 Processes & Procedures Development Weeks 5-6 Implementation Weeks 7-8 Monitoring & Control Weeks 9-10 Reporting Weeks 11-12 Review & Adjust Vision & Relationship Understand, Structure & Strategise Engage, Train and Baseline Deliver, Learn and Adapt HAVE A PLAN! IMPLEMENT A 90 DAY PLAN ON LARGE PROGRAMMES Draft PMO charter and strategic alignment document. Approved PMO goals and draft roadmap. PMO governance framework and process maps. PMO operational toolkit and training plan. PMO functions are operational with trained users. Refined processes and stakeholder engagement plan. PMO dashboard and risk register. Weekly reporting and performance insights Monthly report and feedback summary. Updated PMO processes and stakeholder alignment. Lessons learned document and close- out checklist. PMO fully transitioned and operational.
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  • AI Integration:PMO being largely automated and driven by artificial intelligence. • Data-Driven Environment: charts, and dashboards, representing real-time analytics, predictive modeling, and global connectivity. • Digital Governance: secure, transparent project
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  Rider Levett BucknallI PMO Capability RLB.com AFRICA | AMERICAS | ASIA | EUROPE | MIDDLE EAST | OCEANIA GET IN TOUCH Aalok Sonawala Head of PMO UK & Europe [email protected] +44 (0)788 432 9867 1,500 UK and Europe employees 36 UK and Europe offices 32 European countries 14 UK offices 100% Employee owned Rider Levett Bucknall I PMO Capability 27