Asymmetric Modernization of Notes Applications

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Asymmetric Modernization

Promise Discovery &
Assessment
Portfolio Strategy
Project Plan
Execute Application
Strategy
Application Testing
& Deployment
Value
Traditional approach to modernization

The Costs
• Project Costs
– Discovery & Assessment
– Development of a portfolio strategy
– Project planning
• For Each Application:-
– Business Analysis (re-learning what
each application does)
– Documentation (if not in compliance
with current requirements)
– Data Migration (platform migration
only)
– Development (average 200 hours per
application)
– QA/UAT
– Change Control & Deployment
– Training/lost productivity

The Numbers
• Most organizations are
surprised to learn how
many Notes
applications they have.
• An organization with
10,000+ Notes
applications is not as
uncommon as you
might think

Total Modernization Cost
A large number (cost per app)
multiplied by
a large number (no. of apps)
results in
a VERY large number

The Risks
• Application
Enhancement/Migration
– Interruption to business
processes
– Impact of bugs introduced
into application
– Going over budget, over
time, or both
– Not delivering all the needed
functionality
• Data Migration
– Data conversion errors
– All at once with no going back

A new approach is needed
Applications
Capabilities

Asymmetric
Adjective:
contrary to conventional rules or accepted order;

Asymmetric Modernization
• Little or no changes to existing
applications
• Combine code and data
forensics to build a base level
of understanding
• Deliver core capabilities and
make these available to all
applications
• Focus efforts on high impact
customization
• Integrate feedback loops to
identify the next areas of
opportunity for making an
impact.

Extend over Replace
• Existing applications work
as they did before
– Less risk
– Less training
– Less loss of productivity
• Eliminates expensive
– Coding
– Deployment
– Training
– Project Planning
– Compliance costs
Extend
Replace

Combine Code and Data Forensics
• Code only shows what
the application was
designed to do
• Data provides insights
into what the application
is actually doing
• Over the years business
logic accumulates. 80% of
existing code may not be
needed in the future. But
which 80%?
Code
Forensics
Data
Forensics

For traditional modernization of a
Notes platform…
$20K - $30K
€26K - €39K
20% of applications generate a positive ROI

For traditional modernization of a
typical Notes application…
20% of functionality generate a positive ROI
But we cannot be sure which 20%.

Asymmetric Modernization…
• Allows ALL Notes applications to
be modernized for little or no
additional cost
• Focuses on functionality that
delivers the greatest impact
– Core capabilities delivered to all
applications
– Customization focused on high
impact opportunities
• Minimizes unlocked potential in
modernization of ALL applications
• Modernize only those features
still needed
– Lower cost
– Lower risk (to other features)

Integrated Feedback
• Modern contexts can change the way
applications are used. What was
needed in the past may no longer be
relevant in the future.
• The users of your applications can
identify their pain points and provide
guidance as to the importance of
their needs.
• If the original applications exist in
their established form the pressure
to deliver capabilities in a modern
context are reduced.
• The ability to participate in the
process will often bond users to the
applications as they evolve. It
becomes less of an IT system and
more of their system.

The Bottom Line
An asymmetric approach
to modernization can
deliver:-
• More applications;
• Faster;
• At a lower cost;
• With less risk

Asymmetric Modernization of Notes Applications

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