Basic Ms excel

Microsoft
Excel
Submitted To
Dr.MuhammadWaheed
Submitted By: Zahid Nawaz
Roll No:2
Subject: Computer Literacy

Content
 Introduction to Excel
 Overview of excel
Office button
File
Home
Insert
Format
view
 Format worksheet
 Charts
 Use Excel’s functions
 Excel formulas
 Logic function
 Print

Introduction to Excel
 Excel is a computer program used to create electronic spreadsheets.
 Within excel user can organize data ,create chart and perform calculations.
 Excel is a convenient program because it allow user to create large
spreadsheets, reference information, and it allows for better storage of
information.
 Excels operates like other Microsoft(MS) office programs and has many of
the same functions and shortcuts of other MS programs.

 Microsoft excel consists of workbooks. Within
each workbook, there is an infinite number of
worksheets.
 Each worksheet contains Columns and Rows.
 Where a column and a row intersect is called a
cell. For e.g. cell D5 is located where column D
and row 5 meet.
 The tabs at the bottom of the screen represent
different worksheets within a workbook.
 You can use the scrolling buttons on the left to
bring other worksheets into view.
OVERVIEW OF EXCEL

 NEW-TO OPEN NEW WORKBOOK.
(CTRL+N)
 OPEN-TO OPEN EXISTING DOCUMENT
(CTRL+O)
 SAVE-TO SAVE A DOCUMENT.
(CTRL+S)
 SAVE AS-TO SAVE COPY DOCUMENT.
(F12)
 PRINT-TO PRINT A DOCUMENT.
(CTRL+P)
 PREPARE-TO PREPARE DOCUMENT FOR DISTRIBUTION.
 SEND-TO SEND A COPY OF DOCUMENT TO OTHER PEOPLE.
PUBLISH-
 CLOSE-TO CLOSE A DOCUMENT (CTRL+W).
OFFICE BUTTON CONTAINS

Worksheets
 Excel’s main
screen is called a
“worksheet”.
 Each worksheet is
comprised of
many boxes, called
“cells”.
6

When first opening Excel a worksheet will automatically
appear. However, if you desire to open a file that you
previously worked on go to the “File” option located in the
top left corner. Select “Open.”
• To create a new worksheet go to the “File” option and
select “New.”
• To save the work created go to the “File” option and
select “Save.”
• To close an existing worksheet go to the “File” option
and select “Close.”
• To exit the program entirely go to the “File” option and
select “Exit.”
File

Among the many functions, the home Menu allows you to make changes to any
data that was entered. You can:
Undo mistakes made. Excel allows you to undo up to the last 16 moves you made.
Cut, copy, or paste information.
Find information in an existing workbook
Replace existing information.
Home

 The Insert Menu allows you to:
 Add new worksheets, rows, and columns to an existing.
 You can also insert charts, pictures, and objects onto your worksheet.
insert

 You can change row and column width and height in the “Row” and
“Column” options.
 You can rename worksheets and change their order in the “Sheet” option.
 The “AutoFormat” option allows you to apply preselected colors, fonts, and
sizes to entire worksheets.
Format

 The View menu allows you different options of viewing your work.
 You can enable a Full Screen view that changes the view to include just the
worksheet and Menu bar.
 You can zoom in on your worksheet to focus on a smaller portion.
View

Formatting Workbooks
 To check the spelling of your data, highlight the desired cells and click on the
spell check button.
 When entering dollar amounts, you can select the cells you desire to be
currency formatted, then click on the “$” button to change the cells.
 You can bold, italicize, or underline any information in the cells, as well as
change the styles and fonts of those cells

 With the Excel program you can create
charts with the “Chart Wizard.”
 Step 1: Choose a chart type.
 Step 2: Highlight the data that you wish
to be included in the chart.
Chart Wizard

Step 3: Change chart options.
Here you can name the chart and the
axes, change the legend, label the data
points, and many other options.
Step 4: Choose a location for the chart.
Chart Wizard

Use Excel’s functions
 You can easily calculate the sum of a large number of
cells by using a function.
 A function is a predefined, or built-in, formula for a
commonly used calculation.
 Each Excel function has a name and syntax.
 The syntax specifies the order in which you must enter the
different parts of the function and the location in which
you must insert commas, parentheses, and other
punctuation
 Arguments are numbers, text, or cell references used by
the function to calculate a value
 Some arguments are optional

Excel Formulas
 You must have an equals sign ( = ) as the first character
in a cell that contains a formula.
 The = sign tells excel that the contents of the cell is a
formula
 Without the = sign, the formula will not calculate
anything. It will simply display the text of the formula.
16

Function Example Description
 SUM =SUM(A1:A100)
 AVERAGE =AVERAGE(B1:B10)
 MAX =MAX(C1:C100)
 MIN =MIN(D1:D100)
 SQRT =SQRT(D10)
 TODAY =TODAY()
 Count =count(A13:A34)
 Per% =A1/B1*100

It automatically enters a SUM function in
the selected cell. The SUM function totals
one or more numbers in a range of cells.
Select the blank cell in the row below the
Click the AutoSum command on the
Ribbon's Home tab, or use the keyboard
shortcut: Alt + =
SUM function

Just enter the formula =Max (D5:D12) or
=Min(D5:D12) in a blank cell, and then
press Enter key to get the largest or
smallest number in the range, see
screenshot: Note: The Max function
and Min function can only find out the
highest or lowest value, but not select the
value in ranges.
Max & Min

 First: work out the difference
(increase) between the two numbers
you are comparing.
 Increase = New Number - Original
Number.
 Then: divide the increase by the
original number and multiply the
answer by 100.
 % increase = Increase ÷ Original
Number × 100.
Percentage

If Function
 The IF function checks whether a condition is met, and returns one value
if TRUE and another value if FALSE.
 Select cell C1 and enter the following function.
 The IF function returns Correct because the value in cell A1 is higher
than 10.
Logical Functions

And Function
 The AND Function returns TRUE if all conditions are true and returns
FALSE if any of the conditions are false.
 Select cell D1 and enter the following formula.
 The AND function returns FALSE because the value in cell B1 is not higher
than 5. As a result the IF function returns Incorrect.

Or Function
 The OR function returns TRUE if any of the conditions are TRUE and returns
FALSE if all conditions are false.
 Select cell E1 and enter the following formula.
 The OR function returns TRUE because the value in cell A1 is higher than 10. As
a result the IF function returns Correct.

What to Print
Instead of printing the entire
worksheet, you can also only print the
current selection.
1. First, select the range of cells you
want to print.
2. Next, under Settings, select Print
Selection.
3. To print the selection, click the big
Print button.
Note: you can also print the active
sheets (first select the sheets by
holding down CTRL and clicking the
sheet tabs) or print the entire
workbook. Use the boxes next to Pages
(see first screenshot) to only print a
few pages of your document. For
example, 2 to 2 only prints the second
page.

Basic Ms excel

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Basic Ms excel