basics of management information system.

MANAGEMENT
INFORMATION SYSTEM
1
By: Dr. Ramesh Saini
Assistant Professor of
Computer Science Dept.

Content
 An introduction to Information System
 Meaning of Management Information System
 Characteristic of MIS
 Components of MIS
 The aim of MIS
 Types of MIS
 Outputs of MIS
 Benefits of MIS
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Meaning Of Information Systems
 An information system is an organized combination of
people, hardware, software, communications Networks
and data resources that collects, transforms, and
disseminates information in an organization.
3

 The MIS is defined as a system based on the database of
the evolved for the purpose of providing information to
the people in the organization.
MANAGEMENT INFORMATION SYSTEM(MIS)
5

 Management information systems are distinct from
regular information systems in that they are used to
analyze other information systems applied in operational
activities in the organization. MIS involve three primary
resources: technology, information, and people.
 Management information systems are regarded to be a
subset of the overall internal controls procedures in a
business, which cover the application of people,
documents, technologies, and procedures used by
management accountants to solve business problems such
as costing a product, service or a business-wide strategy.
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Role Of MIS
 The role of MIS in an organization can be compared to the
role of heart in the body.
 The information is the blood and MIS is the heart. In the
body the heart plays the role of supplying pure blood to all
the elements of the body including the brain.
 The MIS plays exactly the same role in the organization.
 The system ensures that an appropriate data is collected from
the various sources, processed, and sent further to all the
needy destinations.
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 The system is expected to fulfill the information needs of
an individual, a group of individuals, the management
functionaries: the managers and the top management.
 The MIS satisfies the diverse needs through a variety of
systems such as Query Systems, Analysis Systems,
Modeling Systems and Decision Support Systems.
 The MIS helps in Strategic Planning, Management
Control, Operational Control and Transaction Processing.
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Characteristics of MIS
 Management-oriented: The basic objective of MIS is to
provide information support to the management in the
organization for decision making.
 Management directed: When MIS is management-
oriented, it should be directed by the management because
it is the management who tells their needs and
requirements more effectively than anybody else.
 Integrated: It means a comprehensive or complete view
of all the subsystems in the organization of a company.
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 Common data flows: The integration of different
subsystems will lead to a common data flow which will
further help in avoiding duplicacy and redundancy in data
collection, storage and processing.
 Heavy planning-element: The preparation of MIS is not
a one or two day exercise. It usually takes 3 to 5 years and
sometimes a much longer period.
 Subsystem concept: When a problem is seen in 2 sub
parts, then the better solution to the problem is possible.
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 Common database: This is the basic feature of MIS to
achieve the objective of using MIS in business
organizations.
 Computerized: MIS can be used without a computer. But
the use of computers increases the effectiveness and the
efficiency of the system.
 User friendly/Flexibility: An MIS should be flexible.
 Information as a resource: Information is the major
ingredient of any MIS.
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Features of MIS
 Timeliness
 Accuracy
 Consistency
 Completeness
 Relevance
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Components of MIS
1) Marketing Research System (MRS)
Marketing research can be seen as the systematic and
objective search for and analysis of data and information
relevant to the identification and solution of any problem in
the field of marketing.
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2) Marketing Intelligence System (MIS)
The process of acquiring and analyzing information in order
to understand the market (both existing and potential
customers); to determine the current and future needs and
preferences, attitudes and behavior of the market; and to
assess changes in the business environment that may
affect the size and nature of the market in the future.
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3) Internal Record System (IRS)
Marketing managers rely on internal reports on orders, sales,
prices, costs, inventory levels, receivables, payables, and
so on. By analyzing this information, they can spot
important opportunities and problems.
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4) Decision Support System(DSS)
A decision support system (DSS) is a computer-based
information system that supports business or
organizational decision-making activities. DSSs serve the
management, operations, and planning levels of an
organization and help to make decisions, which may be
rapidly changing and not easily specified in advance.
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Aim of Management Information
System
 The main aim of MIS is to inform management and help
them make informed decisions about management and the
way the business is run.
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Types Of MIS
 Transaction processing systems: These systems process
a large volume of routine, recurring transactions.
 Operations information systems: These systems gather
comprehensive data, organize it and summarize it in a
form that is useful for managers.
 Decision support systems: These systems help mangers
with the necessary information to make intelligent
decisions.
 Expert systems: They are meant to mimic humans in
making decisions in a specific field.
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Elements of MIS
1.Hardware
2.Software
3.Control
4.Databases and application programs
5.People
6.Telecommunications and Networks
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Outputs Of a MIS
 Scheduled reports which are
produced periodically, or on a
Schedule (daily, weekly, monthly).
 Key-indicator report which
summarizes the previous day’s
critical activities and also it is
typically available at the beginning
of each day.
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 Demand report which
gives certain information
at a manager’s request.
 Exception report which
is automatically produced
when a situation is
unusual or requires
management action.
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Benefits of MIS
 It improves personal efficiency.
 It expedites problem solving(speed up
the progress of problems solving in an
organization).
 It facilitates interpersonal
communication
 It promotes learning or training.
 It increases organizational control.
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 It generates new evidence in support
of a decision.
 It creates a competitive advantage
over competition.
 It encourages exploration and
discovery on the part of the decision
maker.
 It reveals new approaches to
thinking about the problem space.
 It helps automate the Managerial
processes.
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basics of management information system.

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