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Chap 5.3 define scope
Chapter 5 of the PMBOK 6th Edition discusses the Define Scope process, outlining its importance in establishing project boundaries, and includes the methods for developing a detailed project scope statement. Key inputs include the project charter, management plan, and various project documents, while tools and techniques involve expert judgment, data analysis, and product analysis. The chapter emphasizes that a well-defined scope leads to better project success through clearer requirements and improved resource estimates.
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Chapter introduction to Project Scope Management as per PMBOK 6th Edition.
Overview of the Define Scope process, its importance, and its components including product analysis, project scope statement, and inclusion/exclusion criteria.
Different inputs needed for the Define Scope process, including Project Charter, Management Plan, and various project documents.
Various tools and techniques for defining scope such as Expert Judgment, Data Analysis, Decision Making, and Product Analysis.
The output of the defined scope process which includes details on deliverables, acceptance criteria, exclusions, constraints, and assumptions.
Identification of project documents that may require updates following the Define Scope process.
Recap of defining scope process overview, its importance in project success, and the key components discussed.
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Chap 5.3 define scope
- 1. Chapter 5 – ProjectScope Management PMP Trainer: Anand BobadePMBOK 6th Edition, 2019, All rights reserved. Define Scope SIXTH EDITION
- 2. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) 5.3. Define Scope Process Overview Define Scope process definition How scope can lead to successful project. Define Scope - ITTO What is Product analysis? Value engineering & Value analysis What is Project scope statement? Review
- 3. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Scope Management processes Plan scope management Collect Requirements Define Scope Create WBS Validate Scope Control Scope P P P MC MCP
- 4. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Define Scope -> Overview Business requirements Stakeholder requirements Solution requirements Transition requirements Project requirements Quality requirements Project scope Statement Requirements documentation Inclusion / Exclusion Acceptance criteria's
- 5. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Process of developing a detailed description of the project and product. Describes project, service or result boundaries by defining which of requirements collected will be included & excluded. Define Scope Definition Detailed Description Project Scope Statement Requirements – Inclusion & exclusion
- 6. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Scope & project success Detailed & unambiguous scope. Ensures all assumptions and constrained are analyzed and agreed. It Improves accuracy of Cost, time & resource estimates. Helps in future for detailed resource assignments Define Scope -> Overview
- 7. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) 5.3 – Define Scope Process ->ITTO Expert Judgment Data analysis Decision Making Interpersonal & team skills Product analysis Project Charter Project Management plan Project Documents Enterprise environmental factors Organizational process assets Project Scope statement Project document updates Inputs Tools & Techniques Outputs
- 8. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Define Scope-> Input Project Charter Project Management plan Project Documents Enterprise environmental factors Organizational process assets
- 9. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Project charter is the first place to go for finding out about the scope of the project. Measurable objectives & success criteria's High level requirements High level project description Project approval requirements Define Scope-> Input -> Project Charter Project Charter
- 10. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Project Management plan Scope Management Plan • It describes how scope will be Defined , Developed, Monitored, Controlled & Verified. It defines boundaries & framework to define the project scope. Define Scope-> Input -> Project Management plan
- 11. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Project Documents Following Project Documents will provide input: Define Scope-> Input -> Project Documents Requirements documents Assumption log Risk Register •It describes how individual requirements meet the business need for the project. Requirements Document •contains requirements related assumptions and other factors that may influence the project and product scope. Assumption log: •Risk can be mitigated through reducing or changing project or product scope, outsourcing work to vendorsRisk Register:
- 12. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Enterprise environmental factors EEF that can influence Monitor & Control Project Work Define Scope-> Input -> EEF Organization structure Organizational Culture. Marketplace conditions Personnel administration
- 13. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Organizational process assets OPA that can influence Define scope process are: Define Scope-> Input -> OPA Policies, processes & Procedures Project Documents Lessons learned Register
- 14. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Define Scope-> Tools and Techniques Expert Judgment Data analysis Decision Making Interpersonal & team skills Product analysis
- 15. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Define Scope-> T&T-> Expert Judgment Subject mater experts Consultants & Contractors Stakeholders, (customers or sponsors) Professional and technical associations Industry groups Other units within the organization The experts with experience in similar projects, can help define scope. Helps include & exclude requirements. Expert Judgment
- 16. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Data analysis Alternative analysis: • It is the evaluation of the different choices available to achieve a particular product requirement. Define Scope-> T & T -> Data analysis
- 17. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Decision Making Define Scope-> T & T -> Decision Making Multi-criteria decision analysis: Uses a decision MATRIX to provide a systematic approach for setting criteria, such as schedule, budget, resources, to rank the various alternative to meet the requirements.
- 18. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Interpersonal & team skills Facilitation: • Help develop common understanding of the project deliverables and project/product boundaries with cross functional teams. Define Scope-> T & T -> Interpersonal & team skills Joint Application development (JAD): Quality Function Deployment (QFD) User stories
- 19. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Product Analysis Product analysis can be an effective tool to evaluate product. Especially, when product is output of the project. Improve the project teams understanding of the Product. Translating high-level product descriptions into tangible deliverables. Product Breakdown System analysis Requirements analysis System engineering Value engineering Value analysis Define Scope-> T & T -> Product Analysis
- 20. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Product Analysis Define Scope-> T & T -> Product Analysis Product Breakdown • The requirements are decomposed into the level of detail needed to design the final product. Requirements analysis • Defined to a level of detail sufficient for system design. • Requirements should be actionable, measurable, testable, traceable etc System analysis • It relates closely to requirements analysis. • The process of studying a business in order to identify its goals and purposes and create systems and procedures System engineering • Ensure that the product satisfies customer needs, cost requirements, and quality demands.
- 21. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Product Analysis Product Analysis Techniques: •Optimize the overall value of the project from inception to operations. •Aim is to achieve the lowest life cycle cost by considering alternative designs. Value engineering: •Cost reduction tool that considers whether function is really necessary. •Finding least expensive way to deliver scope. •Developing function at a lower cost without degrading performance or quality (Cost of Quality) Value analysis: Define Scope-> T & T -> Product Analysis
- 22. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Project scope Statement Project documents updates Define Scope-> Output
- 23. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Project scope Statement It is the description of the project scope major deliverables, Assumptions & Constraints Product scope description Deliverables Acceptance Criteria Inclusion/ Exclusions Constraints & assumptions Define Scope-> Output -> Project scope Statement # Requirements/ Deliverables Description Priority Project Objective WBS Deliverable Inclusion / Exclusion 1 Secure Login process Medium Objective 1 1.1.1 Included 2 Payroll processing High Objective 3 1.3.1 Included 3 Send payroll instructions to banks High Objective 3 1.3.2 Included 4 Send Tax deductions to Govt. tax dept. Low Objective 3 1.3.3 Excluded
- 24. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Project scope Statement • Characteristics – Product, Service or Result. Product scope description • Unique – Product, Service or Result. Deliverables • All required conditions that need to be meet to accept the deliverables. Acceptance Criteria Define Scope-> Output -> Project scope Statement
- 25. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Project scope Statement • What is excluded from project scope. Exclusions • Limits that impact project execution or product/service delivery. Constraints • Factors assumed to be true for defining/finalizing project scope statements. Assumptions Define Scope-> Output -> Project scope Statement
- 26. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Project Charter Project Purpose or Justification Measurable obj & success criteria's High level requirements description Summary milestone schedule Stakeholder list Project approval requirements Project scope Statement Project scope description Acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions Define Scope-> Output -> Project scope Statement
- 27. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Project documents updates Below project documents may get updated Assumption log Requirements documents Stakeholder Register Define Scope-> Output->Project documents updates
- 28. PMBOK 6 -All rights reserved- 2019; By: Anand Bobade ([email protected]) Define Scope-> Review Process Overview Define Scope process definition How scope can lead to successful project. Define Scope - ITTO What is Product analysis? Value engineering & Value analysis What is Project scope statement?