Creating a Project Priority Matrix
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The document outlines a framework for prioritizing projects, emphasizing the importance of saying 'no' to less critical tasks to focus on what truly matters. It presents a step-by-step process starting with creating a backlog, identifying scoring criteria, choosing multipliers, scoring items collectively, and sorting based on their scores. The approach aims to balance team input with accountability to enhance decision-making and project effectiveness.
Creating a Project Priority Matrix
- 1. AKA, how to say “no” to things… with MATH! :D Creating a Project Priority Matrix Angie Byron Principal Community Manager, MongoDB WELCOME
- 2. Now Entering Product Management Land IT’S LIKE COMMUNITY LAND, ONLY YELL-IER. ;)
- 3. The Problem
- 5. Saying “no” is hard. Especially as a new team, there’s an inclination to want to be helpful, supportive of those around us, to demonstrate our talent and prove our value.
- 6. But is so, so critical. Saying “no” allows us to say “yes” to things that really matter and have long-term value: to our team, to our community, and to the company. Also, gives us the gift of… focus.
- 7. The Solution
- 9. STEP 0 Create a Backlog This is inclusive of ALL ideas we could be doing. Important so people feel heard. Turns a hard “no” into a “not yet.”
- 10. STEP 1 Identify Criteria Figure out what are the most important factors that influence priority. If stuck, an easy one is RICE: Reach, Impact, Confidence, Effort
- 11. STEP 2 Choose Multipliers How important is each criteria in relation to each other? (Score: 1-5) Are there criteria that are a net detriment / create ongoing maintenance? (Score: -1-5)
- 12. STEP 3 Score each item It’s important to do this as a team, on a consensus basis. 1. More perspectives = more accurate 2. Holds us all accountable to priorities
- 13. STEP 4 Sort items by score Really impactful stuff naturally floats to the top. Less impactful/less likely to happen things naturally float to the bottom.
- 14. Example
- 15. Sample Criteria
- 16. Sample Scoring
- 17. Let’s give it a shot! :)