Creating an Effective PPT Presentation
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The document provides tips for creating effective PowerPoint presentations, emphasizing the importance of visuals over bullet points to enhance message retention. Key guidelines include using a limited number of high-quality visuals and fonts, avoiding distracting elements, and employing concise phrases instead of full sentences. Overall, it underscores that the presentation should focus on the speaker's message while supplementary slides enhance rather than dominate the delivery.
Creating an Effective PPT Presentation
- 1. Creating Effective PowerPoint Presentations AF H EW ELPFUL TIPS
- 2. Research on Message Retention • According to research done at the Wharton Research Centre: – Only 10% of the message is retained if the presentation contains bullet points. – 50% of the message is retained if the presentation uses visual slides. – That’s an increase of five times the retention rate.
- 3. Message retention increase when visuals are used 60% 50% 40% 30% 20% 10% 0% Bullets points Visual slides Wharton Research Centre
- 5. Creating an Effective PowerPoint Presentation • Hints for a successful presentation: – Plan carefully – Do your research – Know your audience – Time your presentation – Practice your presentation – Speak comfortably and clearly
- 6. Plan carefully Do your research Hints for a Know your audience Time your presentation Speak comfortably and { successful presentation: clearly Creating an Effective PowerPoint Presentation
- 7. A logo can be distracting and pointless if on every slide Exclude distracting items This is not good!
- 8. Exclude distracting items This is good!
- 9. Promote readability This is not good!
- 10. Promote readability This is good!
- 11. Promote readability This is good!
- 12. Rules about Font Selection • Select a sans serif font such as Calibri, Arial, Trebuchet, or Verdana • Limit your fonts to two, at most
- 13. Select a sans serif font
- 14. Calibri Garamond Arial Times New Roman Trebuchet Century School book Verdana Courier New
- 15. Rules about Font Size • Always use fonts that are 24 pts. or larger • If you have a lot of information that you think is important and the audience just has to know! – Include it in your handout – Display only the highlights in your presentation
- 16. Use fonts that are 24 pts. or larger
- 17. Don’t have your image and text completely separated Create a unified and visual message The picture is funny and makes a point but the quality is horrible. Avoid Clip Art…its garbage, dated, and unprofessional
- 18. Use high quality photos and incorporate your text Note: The more hq photos on a slide will make ppt run slow Tip: Google wallpaper, high resolution or HQ
- 19. When preparing the content of your slides, use phrases rather then full sentences, with the possible exception of short direct quotes.
- 20. Use phrases rather than full sentences
- 21. Rules about Bullet Points • Use bullet points sparingly. • If using bullet points, be sure they are less than six words long. • They are less then six sentences in your slide. • Your audience will try to read all the bullet points and not listen to you. • The more bullet points you add the more your slide starts to fill up and eventually your font will start to decrease because your only allowed so much room. • And the more you add to your slide the more your audience will become overwhelmed. • And I’m going to add another bullet just to make my point that you should use bullet points sparingly. • Annnd try to keep your bullets simple like with a dot, dash, asterisk, or small block. • No skulls or fingers or smiley faces. • At this point my font is at 20.
- 22. Use bullet points sparingly!
- 23. Rules about headers • Eliminate headers when possible • Except if used to communicate the message
- 24. 98% of headers are redundant 1 0.5 0 Redundant headers Useful headers
- 25. Highlight or change chart format 10th Qtr Sales 9th Qtr 2% 5% 0% 1st Qtr 14% 2nd Qtr 8th Qtr 6% 3rd Qtr 18% 2% 4th Qtr 2% 5th Qtr 11% 7th Qtr 26% 6th Qtr 14%
- 26. Less cluttered and highlighted Sales 10th Qtr 1 1st Qtr 9th Qtr 2.8 2nd Qtr 8th Qtr 10 3rd Qtr 7th Qtr 15 4th Qtr 6th Qtr 7.9 5th Qtr 6.5 5th Qtr 4th Qtr 1.2 6th Qtr 3rd Qtr 1.4 7th Qtr 2nd Qtr 3.2 8th Qtr 1st Qtr 8.2 9th Qtr 10th Qtr 0 5 10 15 20
- 27. BE PASSIONATE ABOUT YOUR TOPIC 1. You control the message. 2. The audience should focus on your words. 3. The slides should enhance, not be the presentation. 4. Bullet points are not passionate.
Editor's Notes
- #3: This slide is not effective visually; the audience can read the text more quickly than the speaker can discuss it, resulting in confusion and boredom.
- #4: This slide is better because it uses a visual display and the heading outlines the main message. But it lacks an emotional connection to improve message retention.
- #5: This slide is the best example because it clearly displays the message and gets the audience’s attention. The accompanyinghandout should provide details.
- #8: Strive for simplicity and readability. Most PPT templates contain distracting elements such as borders or shading that can detract from your message. Try and create a template of your own.
- #10: Choose color combinations that make it easy for the audience to read your slides.
- #11: Room with lights on or considerable ambient light, then dark text on a light background
- #12: Darkened room then light text on a dark background.