Finding and managing
    academic information



MST8011:

Finding and
Managing
academic
information

               Moira Bent
               Faculty Liaison
               University Library
               Librarian
The library in numbers
Library Service @ Newcastle University



 Robinson Library
 • Science, Engineering, Agriculture
 • Arts, Humanities, Social Sciences
 Walton Library
 • Medicine, Dentistry, Biomedical
   Science
 Law Library

 Digital Library
 • http://www.ncl.ac.uk/library


                                         University Library
It’s not too hard to find your way around

                    • 600-999: including
       Level 4        Agriculture, Engineering


                    • 000-599: including
       Level 3        Biology, Computing, Maths &
                      Chemistry
                    • Entrance / Exit
       Level 2      • Student Texts Collection, Café, Group
                      Study, Main Counter, Computing Helpdesk


                    • Group Study area - YourSpace
       Level 1      • Government Publications, Special Collections
                      and Archives, Print Services
                                                        University Library
Are there ANY rules?
             Library Code of Conduct

             • Be sensible
             • Be considerate

             • Don’t disturb others
             • Tidy up after yourself
Phones and
drinks are ok
BUT
Be sensible!




(CC BY-NC-SA 2.0) http://www.flickr.com/photos/jakebouma/2338684989/
We’re open 24 / 7 in term-time




                                 University Library
Lots of friendly staff, including
a Library Liaison team
especially for your School




(CC BY-NC-SA 2.0) http://www.flickr.com/photos/shiplibrary/3873257790/
The SAgE Library team

Who we are:
Lib-sage@ncl.ac.uk




                                      Julia

                        Moira



              Jenny
                        Yvonne




                                 University Library
Come and explore for yourself
                     http://libguides.ncl.ac.uk/welcome
Pick up a Library Guide, explore the different study spaces, try the online welcome guide
Information overload?

                                           Source code
                                                                Maps
       Experimental data
                                      Books
                                                                           Chemical
                                                                           and
Government reports
                       Internet                      E-Books               physical
                                                                           data

                                    Information
                                     resources
Commercial material                                                    Digital images
                                                     Journal
                           Theses
                                                     articles
  Statistical data
                                        Conf
                                       Papers

                                                                       University Library
Don’t sink under
the weight of all
the information!




                    University Library
Having a search strategy keeps
you afloat

                                                • Main
   • Logical                                      terms
     approach
                                                • Related
   • Use proper                                   terms
     strategies        Search
                                  Keywords      • Synonyms
                     Techniques




                       Limits     Info type
  • How much?                                 • Primary data
  • What date?                                • Secondary
  • How quickly?                                sources
  • Which language                            • Source code


                                                      University Library
Keywords – an example

       “Safe use of computers by children”
            computer      safety       children

               Internet     pirates     adolescents



                Web         attack      teenagers


                                          young
                www       protection
                                          people


                 PC        security         ….


                           Defence/
              Mainframe
                           defense


               online


                                                      University Library
Search techniques




   Use a phrase
      “computer security”
   Use AND, OR and NOT to make logical connections
      computer AND (security OR protection OR safety)
   Use truncation
      Terror* finds terror, terrorist, terrorism, terrorists..




                                                                  University Library
child* OR
        adolescent*

        AND         AND
                    computer*
security OR
                    OR internet
 protection   AND
                    OR WWW
 OR safety
                        OR


                                  University Library
Search a
                  more
               specialised
                resource




   More        Found           Apply
  specific                      limits
  search        too          (date, type
   terms
               much?             etc)



                                      Eg LIMIT to
                                      Journal articles
                Combine               after 2004
               terms with
                  ‘AND’
Eg internet
AND security
                                                  Flickr Commons: LSE Library
Search a
                                          less
                                       specialised
                                        resource




                      Use               Can’t        Truncate
                   different                           your
                    search               find         search
                    terms              enough?        terms

                                                     Eg Terror* finds
                                                     terror, terrorism, terrorist, t
                                                     errorists
                                        Combine
Eg defence OR security OR protection   terms with
                                          ‘OR’
Start
 Narrow       broad
  down

           Keep
          refining




Recipe for success!
Maybe you’re
                                                                                 looking in the
                                                                                  wrong place
                                                                                  altogether?


                                                                                Or perhaps it
                                                                               doesn’t exist at
                                                                                    all?
Flickr Commons/LSE Library and (CC BY 2.0) flickr.com/photos/pinksherbet/4812269151
LibrarySearch is a good place to start



                                    Includes the library
                                    catalogue and a range
                                    of electronic resources


                                     Full & mobile views
Use Library Search


   To find items from your reading list
   To find printed books in the Library by topic
   To find electronic books
   To get a general overview of a topic
   To find a few journal references for an essay




                                                    University Library
Use your Library Guide to identify
         key databases:
 libguides.ncl.ac.uk/computing
Finding websites


              http://www.intute.ac.uk
              • Portal to quality information on the internet
              • Resources selected by subject experts
              • Provided for UK academic community

              http://scholar.google.co.uk/
              • Google’s search engine for academic literature



              http://www.scirus.com
              • Scientific search engine – filters out non-scientific sites




                                                                   University Library
Our electronic
  resources are
  available any
  time, anywhere




(CC BY-NC-SA 2.0) http://www.flickr.com/photos/marylkayoe/5214250026/
• For books on loan
              • Place a “hold” on books which are on loan
 Reserve      • Borrow when book is returned



            • For articles and conferences we don’t have
              • Apply for an Inter Library Loan
 Request      • 50 requests @ £1.50



          • New books to buy
            • Books on Time system to recommend new
Recommend     titles for purchase
Now you have all
the info you
need – relax!




         University Library
Referencing: boring but important



 Makes clear what
  your own ideas are –
  this is what you get
  marks for!
 It’s good academic
  practice
 It helps you track
  down the info again
  in future
 Avoids accusations of
  plagiarism



                                     University Library
Recording information



       BOOKS :
         Author, Title, Publisher, Edition, Date.

       JOURNALS : Author, Article Title, Journal
         Title, Volume, Date, Pages.

       WWW SITE : Author (if known)
        Title, URL, date created, date visited.




                                                    University Library
Harvard style


  Journal
  Stockdale, E. (2003) How to keep first year students awake.
     Education today 34: 122-134.

  Book
  Bent, M. (2002) The psychology of eating, Facet, London.

  Web site
  Park, J, Finn, J, Cooke, R, Lawson, C. (2008) Agriculture
     and the environment: the current situation. University
     of Reading.
     http://www.ecifm.reading.ac.uk/subject2.htm Accessed
     1 Dec 2008




                                                          University Library
Citing in an essay



 Research has shown that giving students
 chocolate helps them to concentrate
 (Stockdale, 2003). Bent (2002 p 45) also claims
 that “chocolate reduces stress”. It therefore seems
 appropriate that universities provide chocolate
 fountains in all halls of residence.

 References
 Bent, M. (2002) The psychology of
 eating, Facet, London.
 Stockdale, E. (2003) How to keep first year
 students awake. Education today 34:122-134.




                                                       University Library
Referencing Library Guide




                            University Library
School of Computing Science/Robinson Library
QR Code Project


 A QR code contains a link, picture or text.
 To take part, you need a smartphone or other device with a camera that
  can scan QR codes.
 Download a QR code App and start the tour by scanning the first code.
 You’ll find it in the Reception area on L2 of the Robinson Library. [You
  will need an Internet connection too!]
 Please note, this is a pilot project. If you have any problems, please let me
  know

 moira.bent@ncl.ac.uk
  lindsay.marshall@ncl.ac.uk




                                                                  University Library
Contact us....

     Moira.bent@ncl.ac.uk
     Lib-sage@ncl.ac.uk

     @nulibsage


     facebook.com/NULibraries


     libguides.ncl.ac.uk/biology


                                   Flickr the Commons: Smithsonian Institution
What next…

       Complete the paperchase and
        QR exercise – bring
        completed exercise to lectures
        with Dr Colquhoun next week

       Explore the Library Guide at:
          http://libguides.ncl.ac.uk/computing

Cs1050

  • 1.
    Finding and managing academic information MST8011: Finding and Managing academic information Moira Bent Faculty Liaison University Library Librarian
  • 4.
  • 5.
    Library Service @Newcastle University Robinson Library • Science, Engineering, Agriculture • Arts, Humanities, Social Sciences Walton Library • Medicine, Dentistry, Biomedical Science Law Library Digital Library • http://www.ncl.ac.uk/library University Library
  • 6.
    It’s not toohard to find your way around • 600-999: including Level 4 Agriculture, Engineering • 000-599: including Level 3 Biology, Computing, Maths & Chemistry • Entrance / Exit Level 2 • Student Texts Collection, Café, Group Study, Main Counter, Computing Helpdesk • Group Study area - YourSpace Level 1 • Government Publications, Special Collections and Archives, Print Services University Library
  • 7.
    Are there ANYrules? Library Code of Conduct • Be sensible • Be considerate • Don’t disturb others • Tidy up after yourself
  • 8.
    Phones and drinks areok BUT Be sensible! (CC BY-NC-SA 2.0) http://www.flickr.com/photos/jakebouma/2338684989/
  • 9.
    We’re open 24/ 7 in term-time University Library
  • 10.
    Lots of friendlystaff, including a Library Liaison team especially for your School (CC BY-NC-SA 2.0) http://www.flickr.com/photos/shiplibrary/3873257790/
  • 11.
    The SAgE Libraryteam Who we are: [email protected] Julia Moira Jenny Yvonne University Library
  • 12.
    Come and explorefor yourself http://libguides.ncl.ac.uk/welcome Pick up a Library Guide, explore the different study spaces, try the online welcome guide
  • 13.
    Information overload? Source code Maps Experimental data Books Chemical and Government reports Internet E-Books physical data Information resources Commercial material Digital images Journal Theses articles Statistical data Conf Papers University Library
  • 14.
    Don’t sink under theweight of all the information! University Library
  • 15.
    Having a searchstrategy keeps you afloat • Main • Logical terms approach • Related • Use proper terms strategies Search Keywords • Synonyms Techniques Limits Info type • How much? • Primary data • What date? • Secondary • How quickly? sources • Which language • Source code University Library
  • 16.
    Keywords – anexample “Safe use of computers by children” computer safety children Internet pirates adolescents Web attack teenagers young www protection people PC security …. Defence/ Mainframe defense online University Library
  • 17.
    Search techniques  Use a phrase  “computer security”  Use AND, OR and NOT to make logical connections  computer AND (security OR protection OR safety)  Use truncation  Terror* finds terror, terrorist, terrorism, terrorists.. University Library
  • 18.
    child* OR adolescent* AND AND computer* security OR OR internet protection AND OR WWW OR safety OR University Library
  • 19.
    Search a more specialised resource More Found Apply specific limits search too (date, type terms much? etc) Eg LIMIT to Journal articles Combine after 2004 terms with ‘AND’ Eg internet AND security Flickr Commons: LSE Library
  • 20.
    Search a less specialised resource Use Can’t Truncate different your search find search terms enough? terms Eg Terror* finds terror, terrorism, terrorist, t errorists Combine Eg defence OR security OR protection terms with ‘OR’
  • 21.
    Start Narrow broad down Keep refining Recipe for success!
  • 22.
    Maybe you’re looking in the wrong place altogether? Or perhaps it doesn’t exist at all? Flickr Commons/LSE Library and (CC BY 2.0) flickr.com/photos/pinksherbet/4812269151
  • 23.
    LibrarySearch is agood place to start Includes the library catalogue and a range of electronic resources Full & mobile views
  • 24.
    Use Library Search  To find items from your reading list  To find printed books in the Library by topic  To find electronic books  To get a general overview of a topic  To find a few journal references for an essay University Library
  • 25.
    Use your LibraryGuide to identify key databases: libguides.ncl.ac.uk/computing
  • 26.
    Finding websites http://www.intute.ac.uk • Portal to quality information on the internet • Resources selected by subject experts • Provided for UK academic community http://scholar.google.co.uk/ • Google’s search engine for academic literature http://www.scirus.com • Scientific search engine – filters out non-scientific sites University Library
  • 27.
    Our electronic resources are available any time, anywhere (CC BY-NC-SA 2.0) http://www.flickr.com/photos/marylkayoe/5214250026/
  • 28.
    • For bookson loan • Place a “hold” on books which are on loan Reserve • Borrow when book is returned • For articles and conferences we don’t have • Apply for an Inter Library Loan Request • 50 requests @ £1.50 • New books to buy • Books on Time system to recommend new Recommend titles for purchase
  • 29.
    Now you haveall the info you need – relax! University Library
  • 30.
    Referencing: boring butimportant  Makes clear what your own ideas are – this is what you get marks for!  It’s good academic practice  It helps you track down the info again in future  Avoids accusations of plagiarism University Library
  • 31.
    Recording information BOOKS : Author, Title, Publisher, Edition, Date. JOURNALS : Author, Article Title, Journal Title, Volume, Date, Pages. WWW SITE : Author (if known) Title, URL, date created, date visited. University Library
  • 32.
    Harvard style Journal Stockdale, E. (2003) How to keep first year students awake. Education today 34: 122-134. Book Bent, M. (2002) The psychology of eating, Facet, London. Web site Park, J, Finn, J, Cooke, R, Lawson, C. (2008) Agriculture and the environment: the current situation. University of Reading. http://www.ecifm.reading.ac.uk/subject2.htm Accessed 1 Dec 2008 University Library
  • 33.
    Citing in anessay Research has shown that giving students chocolate helps them to concentrate (Stockdale, 2003). Bent (2002 p 45) also claims that “chocolate reduces stress”. It therefore seems appropriate that universities provide chocolate fountains in all halls of residence. References Bent, M. (2002) The psychology of eating, Facet, London. Stockdale, E. (2003) How to keep first year students awake. Education today 34:122-134. University Library
  • 34.
    Referencing Library Guide University Library
  • 35.
    School of ComputingScience/Robinson Library QR Code Project  A QR code contains a link, picture or text.  To take part, you need a smartphone or other device with a camera that can scan QR codes.  Download a QR code App and start the tour by scanning the first code.  You’ll find it in the Reception area on L2 of the Robinson Library. [You will need an Internet connection too!]  Please note, this is a pilot project. If you have any problems, please let me know  [email protected] [email protected] University Library
  • 36.
    Contact us.... [email protected] [email protected] @nulibsage facebook.com/NULibraries libguides.ncl.ac.uk/biology Flickr the Commons: Smithsonian Institution
  • 37.
    What next…  Complete the paperchase and QR exercise – bring completed exercise to lectures with Dr Colquhoun next week  Explore the Library Guide at:  http://libguides.ncl.ac.uk/computing

Editor's Notes

  • #5 Updated 17.9.12Access24/7 during term timeOver 1.3 million visits per yearWeb site and Library search allows off campus searches  Resources1.5 million print books (0.5 million in the Robinson Library)Over 2,000 print journalsOver 10,000 electronic journals (over 2.2 million hits per year)Over 0.5 million e-booksOver 300 electronic databasesElectronic resources available on and off campusSpecial collections of local and national significance We work closely with Academics to ensure you have the resources for you to succeed in your studies. We provide reading lists online to help you identify your core reading and provide “Books on Time” service where students can request us to purchase new titles or additional copies.  Study EnvironmentsOver 1950 study places in total Social learning space “Yourspace” on level 125 small study rooms11 larger group study rooms, some bookableTwo new research spaces on levels 3 and 4 IT 425 fixed pcs Loanable laptopsLoanable e-book readersWireless networked throughoutExtensive printing, scanning and photocopying services
  • #9 Attribution-NonCommercial-ShareAlike 2.0 Generic (CC BY-NC-SA 2.0)http://www.flickr.com/photos/jakebouma/2338684989/
  • #11 Attribution-NonCommercial-ShareAlike 2.0 Generic (CC BY-NC-SA 2.0)http://www.flickr.com/photos/shiplibrary/3873257790/
  • #14 Library catalogues – mainly for books, both at Newcastle and elsewhere – also includes PhD theses and journal titles (but not at article level)Bibliographic databases – include refs to journal articles and conference papers, include abstracts but not usually full-textEJournal collections – full-text access to EJs – limited by publisherEBooks – sometimes offer value-added interactivity toolsStandardsInternet sources (with care!)
  • #21 Pic is from Microsoft clipart
  • #23 Attribution: CC BY 2.0http://www.flickr.com/photos/pinksherbet/4812269151/
  • #28 Attribution-NonCommercial-ShareAlike 2.0 Generic (CC BY-NC-SA 2.0)http://www.flickr.com/photos/marylkayoe/5214250026/