Custom employee number generation
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1. The document describes how to create a custom employee number generation process in Oracle Fusion HCM using sequences, functions, and fast formulas. 2. It involves creating a sequence, function to generate the desired sequence number, attaching a responsibility to generate numbers for any business group, and then creating a fast formula that calls the function to automatically generate employee, applicant, or contingent worker numbers. 3. The custom numbering convention ensures unique identifiers are systematically assigned for each person type.
Custom employee number generation
- 1. 1. Go to your businessgroup: Make the informationof BGlike this
- 2. Go to enterand maintainfunction>personalize
- 4. Target event: WHEN-NEW-ITEM-INSTANCE Target object : PERSON.PTU_ACTION_TYPE Condition: :PERSON.D_PTU_USER_PERSON_TYPE='Employee'
- 5. Target object : PERSON.EMPLOYEE_NUMBER Value : = select'ADMM'||ltrim(to_char(nvl((selectmax(substr(ppl.employee_number,5, 4))+1 fromper_all_people_f ppl ,per_all_assignments_f paaf where ppl.business_group_id=135 and ppl.person_id=paaf.person_idandppl.employee_numberisnotnull ) , 0),'0009')) formatted_valuefromdual
- 6. Go to create newEmployee >selectactionnewEmployee >selectEmplyee
- 7. Employee numberwill come automaticaly
- 8. 2. How to Create Custom Employee Number Generation via Fast Formula 1. Create Sequence create sequence sac_emp_number start with1 2. Create Functionto GenerateDesiredSequenceNumber CREATE OR REPLACE FUNCTIONSAC_GENERATE_EMP_NUMBER( p_business_group_id IN NUMBER, p_person_type IN VARCHAR2, p_party_id IN NUMBER ) RETURNVARCHAR2 IS l_emp_number VARCHAR2 (15) := NULL; l_applicant_number VARCHAR2 (15) := NULL; l_npw_number VARCHAR2 (15) := NULL; l_auto_number VARCHAR2 (15) := NULL; BEGIN BEGIN SELECT employee_number, applicant_number, npw_number INTO l_emp_number, l_applicant_number, l_npw_number FROM per_all_people_f WHERE party_id = p_party_id AND TRUNC(SYSDATE)BETWEENeffective_start_date AND effective_end_date; EXCEPTION WHEN OTHERS THEN l_emp_number := NULL; l_applicant_number := NULL; l_npw_number := NULL; END; IF l_emp_number IS NULL AND l_applicant_number IS NULL
- 9. AND l_applicant_number IS NULL THEN IF p_person_type = 'EMP' THEN l_auto_number := 'SAC-' ||sac_emp_number.NEXTVAL; ELSIF p_person_type= 'APL' THEN l_auto_number := 'APL-' ||sac_emp_number.NEXTVAL; ELSIF p_person_type= 'CWK' THEN l_auto_number := 'CONT-' ||sac_emp_number.NEXTVAL; END IF; ENDIF; RETURNl_auto_number; EXCEPTION WHENOTHERS THEN NULL; END; /
- 10. 3. Attach Setup BusinessGroupto Global SuperHRMS Manager Navigation:System Administrator -> Profile-> System ResponsibilityName:Global Super HRMS Manager ProfileOptionName:HR: Security Profile Set Profileas “SetupBusinessGroup” atResponsibility Level Note: The Above StepisMandatory as one cannot generate AutoEmployee NumberingonanycustomBusinessGroup.Thiscouldbe possibleon "SetupBusinessGroup"
- 11. 4. Create FormulaFunction: I. Navigation:Goto Global Super HRMS Manager -> Other Definitions -> Formula Functions II. FunctionName: SAC_NUMBER_GENERATION III. Parameters: • DataType:Text • Class:Externalfunction • Definition:<Nameof the Function> SAC_GENERATE_EMP_NUMBER ContextUsages
- 12. Parameters 5. Create Fast Formula:EMP_NUMBER_GENERATION Navigation:GlobalSuper HRMS Manager -> Total Compensation -> Basic -> Write Formulas The Below Naming Convention should be used, so as to Generate Custom Auto Numbering Sequence for Employee,Applicant or Contingent Worker I. Employee EMP_NUMBER_GENERATIONPersonNumber Generation II. Applicant APL_NUMBER_GENERATIONPersonNumber Generation III. EmployeeCWK_NUMBER_GENERATIONPersonNumber Generation
- 13. Type:PersonNumberGeneration Formula(Foryour Reference): default for party_idis 0 inputs are person_type (text), party_id (number) next_number = '0' next_number = sac_number_generation(person_type,party_id) return next_number