District Standards
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The document summarizes the purpose, process, and contents of establishing district standards for a water and sanitation district. It discusses drafting standards documents which are divided into manuals covering rules and regulations, policies and procedures, and specifications. The standards go through rounds of internal and external review before final adoption and publishing. The standards are then utilized, enforced, interpreted, and revised on an ongoing basis through a regular cycle.
District Standards
- 1. PRESENTATION ON DISTRICT STANDARDS November 12, 2010 Zachary Collins, PE, LEED AP, CDT
- 2. Public Image Website, Other Internet Printed Media District Property and Staff Standard Documents Rules and Regulations Policies and Procedures Standard Specifications Template Documents District Files Billing District Mapping District Projects District Records District Standards Documents Engineering GIS System Management Operations Private Projects Taps & Permits Organization Standard Calendar Contacts Database Rules and Regulations OVERVIEW OF DISTRICT STANDARDS
- 3. Purpose Project Stages Division and Content Drafts and Review Adoption and Publishing Training and Enforcement Utilization Interpretations and Variances Future Revisions and Adoptions Conclusion PRESENTATION TOPICS WHAT WHEN HOW WHO ?
- 4. PURPOSE Rules and Regulations “ The purpose of the Rules and Regulations is to provide for the orderly financing, control, construction, and management and operation of the District system, including additions, extensions, and connections, thereto. The Rules and Regulations are necessary for the protection of the health, safety, and welfare of the residents and property of the District and regulate the distribution of water and collection of wastewater.” Standard Specifications and Details “ The purpose of these Standards and Specifications is to provide acceptable standards of design, construction, quality of materials, use, location, and maintenance of all public improvements and common facilities including, but not limited to, sanitary sewer systems, water supply systems, water and wastewater pump stations, and appurtenances thereto located within the jurisdictional boundaries of the Woodmoor Water and Sanitation District No. 1.” Policies and Procedures “ This memorandum shall be known as the Policies and Procedures Memorandum of Understanding and shall serve to establish the Policies and Procedures that Developers and Contractors need to follow when constructing new facilities within Woodmoor Water and Sanitation District No. 1 (District) boundaries. The Policies and Procedures discussed herein are in addition to the District’s Rules and Regulations (latest edition), and the District’s Standard Specifications and Details.” Equitable District Projects Subdivision and Development Clear, Concise, Correct, Complete Orderly Construction Comply with the Latest industry Standards Maintain a Positive Public Image Organized and Consistent Process Improve Checks and Balances Reference Manuals Ensure Complete and Accurate District Records Easy to Access and Use Protect the Public Regulate distribution and collection systems Delegate Responsibility Enforcement Interpretations and Variances
- 5. PROJECT STAGES Publish Internal Drafts and Review by District Staff Draft Section, Distribute, Review, Workgroup Meetings as Needed, Revise, Integrate, Repeat Rules, Regulations, and Policies Standard Procedures and Specifications for Design and Construction T.O.C.’s Manual Introduction, Procedures, Design Guidelines, Plan & Report Requirements, Construction Specifications Manual and Appendix Governs and Cross- References the Standards Manual Nov Jan Feb March April May June July Aug Sep Oct Nov 2011 Dec Final Editions Adopted by Board of Directors Review by External Agencies (Legal Council, Public, etc.) Finalize Content of Both Manuals Planning and Preparation Final Review by District Staff Appendix Record Documents (Infrastructure Construction, Services, Inspection, Testing) Guidance Documents ( Checklists, Flowcharts, Plan & Report Requirements, Construction Details) Dec 2010 Jan Feb March April May June July Aug Sep Oct Nov Annually ? Dec Utilization, Enforcement, Interpretation, Variances, Documentation of Revisions Adoption External Review Internal Review Draft Revision Training Documentation of Errors, Publishing of Addenda, Proposed Revisions Log
- 6. DIVISION AND CONTENT Record Documents Property Actions Petition for Inclusion Improvements Agreement Infrastructure Construction Letter of Intent Letter of Credit Conditional Acceptance Final Acceptance Notice of Agreement Notice to Proceed Application for New Service (Tap, Lines, and/or Meter) Utility Services Worksheet for Estimating Sewer and Water Application for Modification of Service Application for Abandonment of Service Inspection and Testing Progress Inspection Report Sewer Main Testing Sewer Manhole Testing Water Main Testing Guidance Documents General Preliminary Utility Plan Checklist Water Plan & Profile Checklist Wastewater Plan & Profile Checklist Utility Service Plan Checklist Miscellaneous Hydrant Use Permit Authorization for Preauthorized Payments Sod Irrigation Permit Ins/Outs Plan & Report Requirements Improvements Agreement? Plan Approval Signature Block Standard Plan Information Preliminary Utility Plan Notes Water Plan General Notes Wastewater Plan General Notes Service Plan General Notes Standard Abbreviations, Linotypes, Symbols, and Callouts Manual Introduction Title Agreements (Supplemental Water, Improvements, etc.) Procedures Property Actions (Plats, Easements, etc.) Land Planning (Development Plans, Amendments, etc.) Building Permit Review Infrastructure Construction Utility Services Construction Wastewater Mains Design Guidelines Water Mains Utility Services Construction Specifications Products Execution General Typical Construction Details Water Main & Appurtenances Wastewater Main & Appurtenances Utility Services Other Commercial and Industrial Wastewater Pretreatment Other Facilities Purpose Scope Definitions General Conditions Wastewater Plan & Profile Plan & Report Requirements Water Plan & Profile Utility Services Plan Commercial and Industrial Wastewater Pretreatment Other Facilities Preliminary Utility Plans Building Permit Commercial and Industrial Wastewater Pretreatment Standard Procedures and Specifications for Design and Construction Rules and Regulations Manual 1-General 2-Defenitions 3-Ownership/Operation of Facilities 4-Applications and Permits 5-Conditions and Requirements of Service 6-Inclusions 7-System Improvements and Expansion 8-Fees, Rates, Tolls, and Changes 9-Prohibitions 10-Enforcement and Administration Appendix A Tap Application for Residential and Commercial A-1 Application for Modified Service A-2 Application for Tap Abandonment B Schedule of Fees, Rates, Tolls, and Charges C Worksheet for Sewer & Water Service for Commercial D Inclusion Petition Form E Regulation of the Use of Sewers and Drains F Hydrant Use Permit G Cross Connection Control Regulations H Pretreatment/Industrial Waste Control Regulation I Construction Quality Control Standards J Supplemental Water Service Policy Policies and Procedures Manual I General Provisions II Definitions III System Improvements IV Construction Standards V Conditional and Final Acceptance VI Over sizing; Reimbursement VII Letter of Intent Form VIII Developer/Contractor Checklist IX Improvements and Agreements Form X Notice of Agreement Form XI Notice to Proceed with Construction Form XII Conditional Acceptance Form XIII Final Acceptance Form 11-Standard Specifications Standard Specifications Manual 1-General Requirements 2-Site Work 3-Concrete 7-Thermal and Moisture Protection Appendix W-Water Detail Sheets S-Sewer Detail Sheets Miscellaneous Permits and Actions Land Planning?? Rules, Regulations, and Policies Manual 1-General 2-Defenitions 3-Ownership/Operation of Facilities 4-Applications and Permits 5-Conditions and Requirements of Service 6-Inclusions 7-System Improvements and Expansion 8-Fees, Rates, Tolls, and Changes 9-Prohibitions 10-Enforcement and Administration 11-Standard Specifications 12-Regulation of the Use of Sewers and Drains 13-Cross Connection Control Regulations 14-Pretreatment/industrial Waste Control regulation 15-Supplemental Water Service Policy 16-Oversizing; Reimbursement Appendix Schedule of Fees, Rates, Tolls, and Charges Procedural Flowchart Utility Locates Utility Services Testing Existing PROPOSED Project Matrix? As-Built Plan Checklist As-Built Plans Construction Report Conformance of Construction As-Built Survey Checklist Construction Report Guidance Document 17-Stop Box Location Service Call Policy 18-Resolution Establishing Demand Mgmt.Program Infrastructure Inspection Outside Service Inspection Inside Service Inspection
- 7. THE STANDARD CYCLE Formal Adoption of All Documents by Board of Directors at Monthly Meeting. Interpretations and requests for information processed by Engineering. May require other District Staff involvement. Annual and on-demand training of District Staff. Workshop training for contractors, engineers, owners, etc. An easy to access and accurate resource to use for all stages and processes of water and wastewater infrastructure and services. District standards should be enforced by all District employees at all times. Inter-agency enforcement should also be encouraged. Variance requests and/or hearings processed by Engineering. May require other District Staff involvement. Revisions input from all District Staff, Legal Council, Contractors, Developers, etc. and processed by Engineering. Revised Draft Published, Reviewed, Revised, and Finalized. Manuals published to Hard Copies and Digital Files. Digital .pdf versions of manuals, end-user Record documents, and CAD Details uploaded to website. All items are for purchase? Interpretations Revisions Adoption Variances Training Utilization Enforcement Publishing
- 8. CONCLUSION Purpose Project Stages Division and Content Drafts and Review Adoption and Publishing Training and Enforcement Utilization Interpretations and Variances Future Revisions and Adoptions Conclusion WHAT WHEN HOW WHO ?