DOCUMENT CONTROLLER
- 1. Experience Overseas In various departments on Different Location–Administration, Back office department. Career Objective Seeking Responsible and challenging career with a reputed organization, which will utilizes as well as hone my skills and thereby enhance organizational attainment. Working Experience 1. The-Maintainers Company – Redco Almana Group of Co. (Qatar) May’ 2014 - Present Admin cum Document Controller - Reporting To Project Manager Project Worked at The Cuban Hospital (Hamad Hospital Dukhan) Company Profile: Qatar's leading facility management organization involved in Facility Management for Commercial Complex. Residential Complex, Hospitals, Mosques, Palaces. Activities: Maintaining Employee attendance in data base. Handling petty cash. Maintaining Technical Library, Filing, Distribution & Follow-up Creating forms & procedures for the company Creating various logs for document control and updating the same on daily basis setting up document control system for new projects. Registration of all enquiries and further distribution as per companies established procedure. Maintaining all project documents, drawings (soft copy as well as hard copy format) Maintaining logs sheet for Incoming & Outgoing Correspondence, Incoming & Outgoing LPO, Letter of Award, Performance Bond, AMC Agreement, Subcontractors Agreement, Incoming & Outgoing Invoices, etc. Looking after the subcontractors invoice forwarding to account department for payment. Tracking of invoice, reports from subcontractors & outgoing correspondence & incoming correspondence, Transmittal etc. Preparing MR & forwarding to procurement department. Tracking of MR & LPO Follow up from procurement department. After receiving material if the work order is chargeable so collect all document attached to work order & send to account department for payment from client. Preparing minutes of meeting report for client meeting. Every week attending client meeting for discussion of work. Looking after daily reports like PPM check list, daily report for all discipline, BMS daily reports, etc. Preparing monthly service report for client for the payment with invoice & cover letter. Preparing Spare parts list as per contract. Maintaining drawings & Operation & maintenance Manual. Preparing drawings as per client requirements for additional works etc. Management of the document control distribution function to ensure that all documents and drawings received are properly controlled and maintained within master records. Akhjar Aslam Bangi Cell +974 70992312 (Qatar Mob) E-mail: [email protected]
- 2. Processing the gate pass for entering the inside the palace. Arranging the Transportation as per employee shift. Maintaining Employee master HRMS Data base in QGX-II / QCS Project. Prepare New Arrival Allocation whom the employee has to report. After receiving new badge number from Area after that prepare Memo and send with Original Passport and Personal File, Air Ticket Medical Certificate etc. Give him the transfer clearance paper inactivates the entire master list mentioning their particular project. follow up the people who collected clearance paper Update the Transfer clearance and inform to the concerned Timekeeper, if any one returns back or refuse after transfer the transfer cancellation memo will be received or return back memo will be received for the particular project. Preparation of weekly and monthly Manpower Report and submit the head of administration As a Document Controller are in S.Q.A.R.B Certification Department. Ensuring the project documentations are correctly maintained in file. Proper and unique numbering & physical compilation of the inspection certificates and electronic updating of the data base pertaining to the various activates as per the project requirement to ensure project traceability. Provide documentation reporting requirements to coordinators and managers. Reviewing of documents coming under SQARB (Site Quality Assurance Record Book) dossier before handing over to Client. Controlling and managing incoming & outgoing (Vendor & Design) documents including database establishment and maintenance. Lead role in training junior document controllers & manage and lead a full support team. Support role in developing and maintaining document distribution. Direct and maintain current and archive filing systems with hard/soft copies. Preparing Daily Progress Reports based on input from Document Control Staff. BPO incoming call handling with preparing the report of Work Order. 2. Serco Global Service (BPO) (India) July’ 2013 – April’ 2013 Admin Assistant cum Document Controller - Reporting To Sr. Document Controller. Activities: Preparing Daily Progress Reports based on input from Document Control Staff. Maintainexecutiveappointmentschedule byplanningandschedulingmeetingsconferences teleconferencesandtravel Conserve executive time byreadingresearchingandroutingcorrespondence andemail draftinglettersand documentscollectingandanalyzinginformation Provide historical reference bydevelopingandretrieval systemsandrecordingmeetingdiscussions Update companydepartmentandmanagementteam'ssystemsincludingSalesforce Open-airandindividual contact managementtools Fieldedgeneral inquiriesand transmittedtothe appropriate person Receivedpackagesandcoordinatedwithlobbysecurity Maintainedreceptionareaconference roomssupplyroomandkitchen Managed calendarsandappointments Preparedandeditedcorrespondencereportsandpresentations Contributedtoteameffortbyaccomplishingassignedworkasrequestedandonschedule.
- 3. Computer Proficiency Excellentcomputerskill inMS-Office,outLook,Word,Excel,PowerPoint,TallyERP9.0. BPO Software CAFM(Computer aided facility Management), FSI(Concept Evolution) Educational Qualification Bachelor of commerce from Mumbai University in Year 2013 H.S.C from Maharashtra State Board Of Secondary & Higher secondary Education, India, Passed in Year 2010 S.S.C High School, from Maharashtra State Board Of Secondary & Higher secondary Education, India, Passed in Year 2008 Personal Data Name : Akhjar Aslam Bangi Father Name : Aslam Yusuf Bangi Date of Birth : 18th March, 1992 Marital Status : Married Nationality : Indian Religion : Muslim Languages Known : English, Hindi and Urdu Current Location : Doha – Qatar, Employment Visa Passport No : K 7534091, Valid up to November 2022, Permanent Address : House No: 208, At & Post: Kurdhunda, Sangameshwar, District: Ratnagiri, State: Maharashtra, Pin-Code: 415611, INDIA DECLARATION I declare that all above mentioned are true and if given a chance to perform, assure you the best of my sincere attention to entire satisfaction.