Chiara Latronico,Europeana Cloud - Ingestion Clinic, The European Library

europeana
cloud
Ingestion Clinic
Chiara Latronico

Operations Officer, The European Library

Marian Lefferts

Executive Manager, CERL – WP4 Leader
Europeana Cloud Ingestion Clinic: 19-21 June, 3 July, 2013

Agenda
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Ingestion process step by step
Ingestion plan broken down per provider
Rights documentation (Europeana Pro)
Other topics:
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Thumbnails
De-duplication
Sets and subsets
Catalogue records vs digital objects
Collection descriptions

 Providers experience and questions

The European Library: Ingestion
Workflow
Preparation Work
Content ingestion questionnaire
Ingestion plan
Sample records to ingest
Datasets ready for harvesting
Create case in CRM: case # to provider

Step by Step
Harvest metadata
Enhance metadata
Index in acceptance portal
Communicate with data provider
Live index = live portal
Deliver to Europeana
Enhance and publish in Europeana

The European Library: System
Architecture

UIM Validation: Record in Portal

UIM Validation: Records in Portal

Ingestion: UIM OAI-EnrichmentAcceptance

Dataset in Acceptance

 Create an account on
http://www.theeuropeanlibrary.org/
 Use credentials to sign in to acceptance
http://www.tel.ulcc.ac.uk/acceptance/
 Validate data using tabs
 Default
 Dublin Core
 (Soon) EDM

Acceptance Portal:
Communication

 When a dataset is in acceptance
 Communication with data provider
 Fixing dataset if needed
 More commination until provider
gives approval to publish
 Data provider accepts dataset
 Dataset ready for The European Library
live index

Ingestion: UIM Index to Publish

Live Index: Live Portal

 When a provider accepts dataset
 Dataset ready for live index
 Dataset indexed into the live portal
 It takes from 1 day to 1 week for a
dataset to be searchable in The
European Library live portal
(this is variable and changes due to circumstances)

Dataset Live in Europeana
When a provider accepts a dataset
 Dataset delivered to Europeana
 Dataset searchable in Europeana by
following quarter
 Dataset published live in Europeana
 E-mail to provider with link to dataset into
Europeana portal

SugarCRM: eCloud Ingestion Plan

eCloud Ingestion Plan Report

eCloud Ingestion Plan: Hangout # 1
19 th June
1. National Library of Technology (NTK), Prague
Three datasets scheduled for Q2 2014
Delivery to The European Library: April 2014
In Europeana by Q3 2014
2. ULB
Five datasets scheduled for Q4 2013
Delivery to The European Library: October 2013
3. DIALNET
Two datasets scheduled for Q1 2014
Delivery to The European Library: January 2014

19 th June
4. Tilburg University
One dataset scheduled for Q1 2014
5. OAPEN
Two datasets scheduled for Q2 2013
Delivery to The European Library: May 2013

(21 st June)
1. University of Edinburgh
Ten datasets scheduled for Q4 2013
2. DANS
Delivery to The European Library: July 2013
3. UNIBI

(21 st June)
4. VU University
Nine datasets scheduled for Q3 2013
one dataset scheduled for Q1 2014
one dataset scheduled for Q3 2014
5. Wales

(3 rd July)
1. Bavarian State Library
2. Debrecen University Library

(3 rd July)
3. HAZU
Twenty-eight sub-sets scheduled for Q4 2013
One sub-set scheduled for Q2 2014
Delivery to The European Library: April 2014

eCloud Ingestion Plan: Number of
Records
Records promised = Records delivered
Number of records promised needs to be the same of the
number of records delivered to The European Library
If a data provider cannot deliver the record promised
 The Collections Team needs to be informed soon
If a data provider has more records to deliver
 It’s good news and we will be happy to ingest more
Deliverable D4.1 (containing the ingestion schedule) is available
on Basecamp and can be accessed by everyone

Europeana Pro Website
Europeana Pro is the Europeana Professional website
http://pro.europeana.eu/
Here is possible to find
Information about projects
News
Discussions
Technical documentation
 For data provider to make metadata
 Europeana rights information

Europeana Rights on Europeana Pro
Europeana Rights...
Define the rights to the digital object
A definition is mandatory for each record
Can be inserted into the metadata
Can be sent via email (if the same statement is
appliccable for each record)
There are 12 rights statements to choose from
 2 Public Domain
 6 Creative Commons Licenses
 4 Europeana Rights Reserved Statements
Europeana Rights on Europeana Pro website
http://pro.europeana.eu/web/guest/available-rights-statements

Other Topics
Thumbnails
Are not mandatory but they enrich the collection
Can be inserted into the metadata
A pattern to thumbnails can be sent via email

Other Topics
De-duplication
If two or more of your datasets share the same records,
the data provider needs to
Inform the Collections Team
Help us to identify a pattern to de-duplicate records
Or give us a list of identifiers to work with
The European Library portal clusters similar records
But Europrana does not accept duplications

Other Topics
Sub-sets
If a dataset is made up of
several sub-sets, the data
provider needs to
Inform the Collections Team
Because tables and Ingestion
Plan might need to be updated

Other Topics
Catalogue records and digital objects
A catalogue record (bibliographic info) is recommended for each
record
A link to a digital object is mandatory for each record
Link to digital objects need be inserted into the metadata
Europeana does not accept records without links to digital
objects

Other Topics
Example of record with no catalogue records or digital objects

Other Topics
Collection descriptions
A data provider could enrich a dataset by sending us a
collection description
It would appear on the collection level page in The European
Library portal
It would improve retrieval of a dataset on Google search
It supports data analysis for Content Ingestion Strategy
A few examples
Picture Archives and Graphics Collection, Austrian National
Library
Alba amicorum from the Koninklijke Bibliotheek, National
Library of the Netherlands
Digital Periodicals and Newspapers, National Library of
Spain

Other Topics
Providers experience
Comments about time table?
Special issues regarding your own datasets?
Assistance in preparing the data?
Issues with number of records?
Questions?

Thank you!
For every questions or feedback contact
collections@theeuropeanlibrary.org
Chiara Latronico
Chiara.Latronico@kb.nl

Chiara Latronico,Europeana Cloud - Ingestion Clinic, The European Library

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