EDUCARNIVAL 2016 at IIT DELHI - Presentation by Jayshree Oza

EDUCARNIVAL 2016 at IIT DELHI - Presentation by Jayshree Oza

• 1.
  Data to Destination – Informationmanagement leading to achieving School Goals Dr. Jayshree Oza www.rmsatca.org
• 2.
  Background 1. School isthe source of all education system data – for education statistics, planning, management and administration 2. Wide variations exist between schools and within states with respect to: • number of records • type of information captured • frequency of collection, updating etc. • Type and Frequency of reports 3. Comprehensive and timely information result in better decision making
• 3.
  DECISION MAKING www.rmsatca.org
• 4.
  The Decision MakingContinuum Structured Procedural Policy Paradigm Individual Group A B C D In-put by a few and decision by one or two Teacher decides how to take her English class individual input individual decision The Departmental heads along with the subjects teams decide on text books and assessment process Input by a large number, decision by a few All opportunities to include cognitive, affective and kinesthetic development must be provided by all department Inputs and decisions by all Vision for child’s holistic development
• 5.
  TYPES OF DECISIONS PROGRAMMEDDECISIONS • routine and repetitive • governed by – rules – organizational policy – standard operating procedures • long standing practices • has little scope for discretion • conducive for delegation NON-PROGRAMMED DECISIONS • one shot • larger scope for role of judgement, experience, intuition & insight • leads to new policies and procedures over a period of time • needed for training and learning
• 6.
  SCHOOL INFORMATION MANAGEMENT SYSTEM www.rmsatca.org
• 7.
  Analysis of Results Subject:Maths R.No. Marks Marks IV A IV B 1 40 75 2 50 80 3 59 26 4 55 28 5 42 31 6 44 25 7 45 86 8 52 81 9 50 31 10 43 17 Total 480 480 Range Class IV A Class IV B <33 0 6 33 – 50 7 0 51 – 59 3 0 60 – 74 0 0 75 – 100 0 4
• 8.
  Steps to CreateMIS Who all need the information. Why for what purpose it is needed. What would be the content of information. Which format is needed. When at what time/periodicity information needed.
• 9.
  School Records, Reports& Purpose • To make decisions for effective planning and management • To provide information to client group/s • For self & external assessments of procedure and performance • To develop cumulative picture/story for posterity • To provide information to higher authorities • To contribute to development of an over arching picture of school and education sector www.rmsatca.org
• 10.
  Core School Records EnrolmentRelated records • 1. Admission and transfer record along consolidated statements • 2. Attendance register • 3. Entitlement and incentive register • 4. CCE register Human resources (Staff) related Records 11. Number and types of positions (posts) 12. Teacher and staff profile 13. Teacher and staff attendance register 14. Self- appraisal register 15. ACR of staff 16. Service register/book External Partners related Records 17. SMC meeting minutes record 18. RTE compliance register 19. PTA meetings 20. Midday meal record 21. Register for public grievance School and Infrastructure and Finance related Records 5. School profile and affiliation 6. Land & building registration 7. Infrastructure record 8. Stock register 9. Cash book 10. Ledger and trial balances
• 11.
  Development of SchoolMIS 1. Information needs • type of information & periodicity • levels of the system; School, district, state, national • Purposes; program planning, implementation, monitoring 2. Core school records designed and developed in digital formats to capture information on various parameters of school 3. Software that uses data from digitized school records for analysis and generating reports in desired formats for all levels of school education 4. Guidelines for schools for development and implementation of SMIS software which is able to generate useful reports at different levels 5. Roadmap for schools to build capacity for implementation, use and maintenance of SMIS
• 12.
  Implementation Methodology 1. Examinationand revision of the proposed records by a study group of experts, School HTs, district, state education administrators 2. Digitization of school records – defining user-friendly digital formats/forms for records, technical architecture including storage and retrieval of data. 3. Development of software to be undertaken by competent technical agency through an RFP 4. Piloting of digital school records and software to be conducted across different departments and elementary as well as secondary sections 5. Seek feedback and recommendations on structure and content of proposed records, ease-of-use of digitized formats as well as usefulness of software. 6. Plan for revision and capacity building; manpower, skill and infrastructure to manage such an information system.
• 13.
  When Robert Fultonfirst showed off his new invention— the steamboat—skeptics were crowded on the riverbank, yelling, “It’ll never start, it’ll never start.” It did. It got going with a lot of clanking and groaning and as it made its way down the river, the skeptics were quiet—for one minute. Then they started yelling, “ It’ll never stop, it’ll never stop.” Change takes vision and time
• 14.
  There are noshortcuts to bringing about real change in attitudes and behaviour. At times, the most you can do is encourage, support and have faith in the capacity of people to change. It is the struggle that brings about the change ?