FIONA ENSLIN CV Feb 2017
- 1. 1 PRIVATE AND CONFIDENTIAL PROFILE Cell: +27 62 399 4554 E-Mail: [email protected] PROFILE OF FIONA ENSLIN Surname Enslin First Names Fiona Citizenship South African Identity No 5808230042088 Gender Female Passport Status Valid Residing in Centurion Areas to consider Willing to Relocate Languages Spoken English, Afrikaans Expectation Negotiable University Of Johannesburg (Uj) Select and purchase new office furniture for the Executive Dean. Select and purchase new carpets for the Dean’s office. Wooden blinds for all the Faculty offices. Up graded the staff tea room and kitchen. New boardroom furniture and carpets throughout the faculty office was installed. Medscheme Took the initiative to source for mineral water from Fiksburg. Design the logo, and branding the bottled water. Used it in our boardroom, and as a marketing tool on corporate events such as golf days etc. Received 5 times in a row excellence awards for my services as well as other awards Problem-solving Analytic Thinking Office Coordination Front Desk Management Cost Control Supplier Management Bookkeeping Budget Management Events Coordination Procurement Functions Quality Control Administration File Management Data Control Data Capturing Travel Arrangement Diary Management Strategic Planning Report Writing Contract Management Change Management Performance Management Implementation Management Training Crisis Management Business Strategy Staff Development Communication Skills Project Management Computer Literate Customer Service Staff Management Time Management Negotiation Troubleshooting Interpersonal Skills Advanced Supervisory skills Current Employment Daybreak Farms Availability/Notice Period One Month ACHIEVEMENTS ACQUIRED SKILLS / ABILITIES
- 2. 2 Highest Grade Grade 12 Institution Year Passed 1974 Qualification Secretarial Diploma Institution ACE Secretarial Collage Year Passed 1975 ADDITIONAL COURSES / CERTIFICATES Effective communication on all levels for excellence performance Project Management for Office Professionals University of Johannesburg - various certificates - day courses Agenda Compilation and Minute Taking (Witbank Institute of Technology) Certificate in Secretaries Masterclass – Advance Professional Skills and Finance (ADT Training) COMPUTER LITERACY Ms Word Ms Excel Ms Power Point Internet Email Oracle i-Procurement (In-house Training at UJ (University of Johannesburg) Publisher SAP CAREER DETAILS Name of Employer DAYBREAK FARMS Designation / Title Executive PA to CEO / other Executives as well asrunning the Reception Desk. Period of Employment March 2016 – Current Reason for Leaving Seeking New Challenge To professionally assist and support the Executives in the execution of their responsibilities. Manage the reception areas and act as first line contact and represent the company and the Executives by maintaining professionalism and confidentiality. Responsible to manage all incoming calls. Screening calls and act on the CEO’s behalf if not available. Communicate with customers, employees and other stakeholders to answer questions, disseminate or explain information, take orders or address complaints Manage the CEO and all Executives diaries on a daily basis. One of my responsibilities was to assist the Legal and Governance Executive with typing all legal documents as well as contracts. Print and file all the executive documents on a timeously basis. Meeting all visitors at all levels of seniority. Arrange travel and accommodation for official business trips and Conferences. Make sure that all the documentation required was in a folder with the traveller. Treating of all correspondence and documentation with discretion and confidentiality. Required to take minutes, and agendas at Executive Meetings for accurate record keeping, as well as keeping an attendance register of all attending. Provide general assistance during presentations. Send out Board packs and reminders of to all required at meetings before the meeting. Minute taking at Board meetings if required. Organise and schedule meetings internal and external. Provide beverages and food if required for all meetings. EDUCATION DETAILS
- 3. 3 Arrange and host all events from the start to the end. Manage procurement of operational items to enable efficient operation in the office such as stationary, groceries etc. In charge of the petty cash and is required to present it to the bookkeeper for reconciliation purposes. Run all the boardroom bookings for meetings on an online system to make sure that there was never a double booking. Now during the quite times, assist I who ever ask me to help them eg: Opened a filing system for Sonet and help Gashwin from HR with typing letters. During my time here I open and run the Daybreak move from the AFGRI building to Centura Office Park smoothly. Purchased all the crockery, cutlery, kitchen appliances and whatever were needed to make the office a pleasant environment to work at. I initiated that we have some sort of braai on a Friday afternoon so that the staff can interact and know each other better Name of Employer University Of Johannesburg (UJ) Designation / Title Executive PA to the Executive Dean: Dean for the Faculty of Science Period of Employment 2007 - 2015 Reason for Leaving Relocated To professionally assist and support the Dean in the execution of her responsibilities. Responsible for organising and liaising between departments and top management. Assist with the efficiency of the Dean by organising her dairy / daily. Communicate with customers, employees and other stakeholders to answer questions, disseminate or explain information, take orders or address complaints. Effectively and timeously perform organisational and administrative tasks as well as keeping the Dean’s diary updated on a daily basis. Running of errands on behalf the Dean. Manage information, and open a database relevant to the job in order for records to be kept up to date for future reference. Operate office machines such as photocopiers, fax machines, voicemail systems and staff computers. Order and stock keeping of all the cartridges of the different printers in the offices. Facilitate the maintenance of infrastructure to ensure a productive, safe and secure environment in compliance with the relevant legislation. Open, sort and group incoming mail, answer correspondence and prepare outgoing mail within the faculty. Arrange travel and accommodation for official business trips and conferences (locally and internationally). Also prepare all documents and gifts that need to accompany the Executive Dean during her trip. Make sure that it is in her briefcase. Manage procurement of operational items to enable efficient operation in the faculty. Ensure that all invoices are approved and delivered to the creditors department on time for payment. Manage the reception areas and act as first line contact to the Executive Dean and the Faculty by maintaining professionalism. Where required to take minutes at meetings and agendas for accurate record keeping. Compute, record and proof read data and other information such as reports, agendas, memos, etc. Organise and schedule meetings internal and external. Arrange and co-ordinate workshops, functions, conferences, breakaways, teambuilding. Was my responsibility to organise the Faculty Year End Functions which was the highlight and prestigious event hosted by the Executive Dean, and ensuring that commitments are honoured. Attending staff members was more or less 400. During these functions staff received recognition for their achievements. I was responsible for purchasing the gifts. Keep abreast of new developments in the field and effectively apply it in the office setting. Update staff records such as leave applications, new telephone lists, etc. Notify others of new personnel in the Faculty, and take them around to introduce them to Management. Responsible for all the main functions in the Faculty, and act as floor manager. Budget once a year for a project to improve the Faculty Offices. It was never an issue to work late hours to assist the Executive Dean if she had deadlines to accomplish. Coordinate and follow-up with Departments for timely execution of tasks. Oversees administrative procedures and processes for assigned area. Examine workflow and revise processes as necessary to improve efficiency. Ensure utmost confidentiality and integrity of operations.
- 4. 4 Responsible for upkeep of the Executive Dean: IT Office conducting activities such as typing of documents, filing, answering phones, ordering supplies, mailing correspondence or packages, or other services. External Relationships: Suppliers And Clients I have built relationships with Catering Companies, office equipment and stationary suppliers, Office maintenance contractors, Stakeholders, Venue hunting for suitable conference and teambuilding projects. Name of Employer Self-Employed Designation / Title Owner of Function Flowers Period of Employment 2004 - 2007 Reason for Leaving Got the opportunity to work for UJ and thought that was more secure Do all flower arrangements and corporate gifts for Medscheme. Arrange flowers for Weddings at different wedding venues. The payments run were sometimes late, and I had to wait for more than 60 days for payment. I am single and responsible for my own income Name of Employer MEDSCHEME Designation / Title Event coordinator for all the Medscheme Head Office and all the branches across South Africa. Reason for Leaving Started Own Business Reporting to the CEO Was responsible for the Launch of the new Head Office in Bryanston. I had the opportunity to be involved in the interior and purchase of the crockery, cutlery, glass ware and all the equipment in the various boardrooms and executive offices. Head the 5 Boardrooms and did all the arrangements for food, stationary and compiling of workshops. Did all the flowers for the offices of top Management as well as the front entrances. Was responsible for all needs of the CEO re launches of new products, boardroom assistance during meetings, road shows, and corporate events. Did all events and invitations for Stakeholders and Clients. Organise international events. Did all the travel arrangements for top management as well as hotel bookings and exploring’s during leisure days for clients and top management. Planed and hosted the year end function every year for about 750 staff members and their partners. I was responsible for purchasing, branding, distribution and record keeping of all corporate gifts Name of Employer FRANKFORT HOTEL Designation / Title Various as Listed Below Reason for Leaving Relocated Responsible to market the hotel to other towns and the tourism industry locally and international. Tourist from Germany was one of our regular visitors. Bookkeeping and keeping track of the supplies was also part of my responsibilities. Was on duty in the evening to make sure our visitors were receiving the best possible service. Responsible for the food and beverages going out of the kitchen and to the standard that the clients ordered. Ordered all the supplies for the kitchen, rooms, and bar. Grading the quality of the rooms, and all decorations of the hotel once every 2 years. Responsible for Christmas lunches witch was always fully booked for the day, due to the quality of our food and services References available upon request