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How to do a Formal presentaion - features and how to design a formal presentaion
This document provides guidance on how to give a formal presentation. It discusses determining the purpose and audience for the presentation, as well as how to organize content and design effective slides. Tips are provided for practicing the delivery, building rapport with the audience, presenting content effectively within the allotted time, and managing the question and answer portion. The overall goal is to share ideas and research findings while accomplishing the objective in a way that engages and entertains the audience.
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How to do a Formal presentaion - features and how to design a formal presentaion
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- 2. WHAT IS AFORMAL PRESENTATION Presentations give you the opportunity to share and receive feedback on your ideas and research findings.
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- 4. THREE MAIN PURPOSESOF A PRESENTATION 1. Inform/Educate 2. Persuade/inspire 3. Amuse/Entertain
- 5. PLANNING YOUR PRESENTATION 1.Determine purpose 2. Know your audience 3. Plan Space 4. Decide on day and time
- 6. 1. Draft theIntroduction. 2. Concentrate on the Middle and Conclusion. 3. Organize your argument and support 4. Finally, return to your Introduction ORGANIZING YOUR PRESENTATION
- 7. DESIGNING THE SLIDES 1.Slides should support your message 2. Visual presentations and written reports speak different languages 3. Keep the slides simple
- 8. USING APPROPRIATE VISUALS 1.Include one message per visual 2. Let your audience read or listen (not both) 3. Keep the effects simple 4. Manage your colors 5. Use minimalist backgrounds 6. Proofread carefully
- 9. PRACTICING THE DELIVERY •Create note cards • Practice in front of friends • Visit the location if possible • Remember “Murphy’s laws” • Anticipate questions and challenges
- 10. BUILDING RAPPORT • Interactbefore the meeting starts • Follow the three-second rule • Minimize the distance • Illuminate your face • Make your examples personal
- 11. HOW TO PRESENTEFFECTIVELY Control anxiety Audience centered Accomplishes objective Fun for audience Fun for you Conducted within time frame
- 12. PRESENTATION OUTLINE Keywordreminders Conversational flow Flexibility More responsive to audience
- 13. MANAGING QUESTIONS ANDANSWERS 1. Establish the ground rules 2. Kick start the questions 3. Listen to the entire question 4. Repeat each question 5. Answer to the entire audience 6. Do not answer if you don’t know
Editor's Notes
- #3 As an engineer, you will deliver formal presentations to different audiences who have varying levels of technical knowledge: undergraduates, graduate students, professors, university administrators, and supervisors and colleagues in industry. Anticipate what your audience already knows about your topic.
- #6 Determine purpose What do you want to accomplish? Know your audience !!! Success depends on your ability to reach your audience Size Demographics Knowledge level Motivation Why are they attending? What do THEY expect? Plan Space Number of attendees and seats Seating arrangement Lighting, and lighting controls Audio/Visual equipment Distracters What Day and Time? Morning Afternoon Evening Work day versus weekend Any day!