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Giving_Presentations.pptxGiving_Presentations
- 1.
- 2. “Presentation is the‘Killer Skill’ we take into the real world. It’s almost an unfair advantage.” Ethan Rasiel & Paul N. Friga, ‘The McKinsey
- 3. Interview 1. What isyour experience of giving presentations? 2. What do you like about it? 3. What do you dislike about it? 4. Will you need to present in the future?
- 4. 1.Plan 2. Prepare 3. Practice 4.Present Steps in Giving Presentation
- 5.
- 6. • Who isyour audience? • Why are they there? • What is your goal? • How long will it be? • Where will it take place? Questions?
- 7. 3 things If youraudience could remember only three things about your presentation, what would you want it to be? (1)_____________ (2)_____________ (3)_____________
- 8. Start your Outline •No Powerpoint • Film with no script • Pencil & Paper • Order your thoughts • Key points
- 9. Structure Have a sound,clear structure
- 10. Create interest “We needto open gaps before we close them. Our tendency is to tell people the facts. First, though, they must realize that they need these facts.” Dan & Chip Heath, Make it Stick
- 11.
- 12.
- 14. • Structure foreach slide • Rhetorical question linking each slide.
- 15.
- 16. Speaker’s 3 friends 1.Personal Notes 2. Visuals 3. Handouts
- 17. Some things toavoid….
- 18.
- 19. The evils ofPowerpoint are familiar to everyone, they include: – Too much text – Too small to read and is really only serving as a crutch for the presenter – Clip Art and Slide templates that have been seen a million times – Spinning, wooshing, dazzlings animations Part of the problem with having so much text onscreen is that it puts of people. If the idea of your presentation is to read from the slides then we are you there? Besides people can read quicker than you can talk so they’ll have finished reading your slide and be waiting for the next one, or even worse working on a masterpiece doodle. Your presentation, Powerpoint or otherwise, should be a supporting aid – you want main the focus on you not your presentation. Ideally, you should be able to deliver an equally interesting presentation should the projector/computer/room/audience break. Avoid too many bullets as well – it makes the information dull for the audience.
- 20.
- 21. “should have tenslides, last no more than twenty minutes, and contain no font smaller than thirty points.” Guy Kawaski 10/ 20/ 30 rule
- 22. Information 1.Most important informationJumps Out 2.Drip feed 3.Never use sentences
- 23.
- 24. High quality images Useimages to support your point Use a consistent theme
- 25. PowerPoint Critique Critique slidesyou have been given: • What works? • What does not work? • How would you improve?
- 26.
- 27. Fitness • Slow todevelop • Quick to disappear The more you practice: • better you feel • more you want to do
- 28. • Lack ofexperience • Lack of preparation • Lack of enthusiasm • Negative self-talk Feeling Nervous?
- 29. Presenting Fitness Practice •Room • Everything • Technology
- 30. It’s not aboutyou Focus on your goal • what you are going to say Audience • Make them comfortable • Interesting
- 31. • Be over-prepared •Rehearse and practice • Know your subject • Use relaxation techniques • Be positive +++ • Avoid stressors Becoming Confident
- 32.
- 33.
- 34. • words • voice •body language The most powerful visual aid • words • voice • body language
- 35. Turn yourself on askquestions talk beforehand more extroverted
- 36. Make a strongstart
- 37.
- 39.
- 40. Dealing with Questions TRACTtechnique 1.Thank the questioner 2.Repeat the question 3.Answer the question 4.Check with the questioner if they are satisfied 5.Thank them again
- 41. Practice Person A speakfor 30 seconds about your work. Person B listen. At the end ask a question. Person A use TRACT to respond.
- 42. Just a Minute •Speak about subject for 1 minute • Lose 1 point for each ‘umm’ or ‘ahh’ • Pauses and repetition allowed
- 43. Giving Criticism Step 1:Listen to Criticism Step 2: Decide on Truth Step 3: Respond Assertively Passive Response Directly Aggressive Response Indirectly Aggressive Response
Editor's Notes
- #1 Identifying personal strengths and areas for development Expressing yourself coherently – verbally and in written or presentation format Non-verbal behaviour (e.g. eye contact and posture) on “Effective Communication Skills” e.g. how to address an audience; using powerpoint etc. I would imagine a session of about 45-60 minutes should suffice.
- #2 Boring less you present in person, hit the highlights, and beware the bullets Opportunity for doodling and daydreaming More distractions than ever before
- #3 In pairs - Perhaps leave out in 1 hour session
- #4 Importance of a process (4 steps)
- #6 Before you even open up PowerPoint, sit down and really think about the day of your presentation. What is the real purpose of your talk? Why is it that you were ask to speak? What does the audience expect? In your opinion, what are the most important parts of your topic for the audience to take away from your, say, 50-minute presentation? Remember, even if you've been asked to share information, rarely is the mere transfer of information a satisfactory objective from the point of view of the audience. After all, the audience could always just read your book (or article, handout, etc.) if information transfer were the only purpose of the meeting, seminar, or formal presentation.
- #7 Goal for all talks is to have a list of 3 things you would like audience to take away
- #8 Don’t open Powerpoint Film director hiring actors with no script Analague What are the key points Logical Flow
- #9 presentation structure is paramount. If worked on outline – should be quicker Road map not enough Rhetorical Questions to link
- #11 “We need to open gaps before we close them. Our tendency is to tell people the facts. First, though, they must realize that they need these facts.” Dan & Chip Heath, Make it Stick Facts in logical order Re-state your main points There is a psychological factor called recency. This is where people remember most the last thing that they are told. This particularly applies to lists. So the ending of the presentation is key. A funny story (one that encapsulates at least one of the main themes of the presentation, A high energy video clip, Relieving the suspense (you may be wondering why I brought this cardboard box onto the the stage...) If you are really struggling for ideas, and want to play it safe, you could simply recap on the three main concepts that you have put forward in the middle section.
- #16 Personal Notes: to be seen only by the speaker, and used as a reminder of the topics and key points, or perhaps of the "bon mot," the clever, felicitously worded phrase that can appear spontaneously witty to the crowd, but which works best if it is prepared and practiced in advance, for few of us are good enough to actually think of them on the spot. Illustrative Slides These slides should illustrate the major points and help motivate the listener. Tufte is apt to complain that this is simply "entertainment," but I respond that if the audience is not entertained, they are not apt to listen, and what good is a cleverly drafted talk if the audience is not listening. The illustrations should be relevant. They should convey new information. But they need not have words. They might have data, they might have graphs, they might have photographs of the product, equipment, phenomenon, or other aspect of the point under discussion. They should add to the talk, not distract from it. Handouts **Less so Here is where the speaker can put the references, the data, the appendices to the talk. Here is where one should indeed follow Tufte's advice and provide clear, detailed information that the reader can use later on to remember the points of the talk as well as to go on to further study and analysis.
- #19 Speaker – or rather the reader You clearly need a consistent visual theme throughout your presentation, but most templates included in PowerPoint have been seen by your audience countless times (and besides, the templates are not all that great to begin with). Your audience expects a unique presentation with new (at least to them) content, otherwise why would they be attending your talk? No audience will be excited about a cookie-cutter presentation, and we must therefore shy away from any supporting visuals, such as the ubiquitous PowerPoint Design Template, that suggests your presentation is formulaic or prepackaged. The evils of Powerpoint are familiar to everyone, they include: Too much text Too small to read and is really only serving as a crutch for the presenter Clip Art and Slide templates that have been seen a million times Spinning, wooshing, dazzlings animations Part of the problem with having so much text onscreen is that it puts off people. If the idea of your presentation is to read from the slides then we are you there? Besides people can read quicker than you can talk so they’ll have finished reading your slide and be waiting for the next one, or even worse working on a masterpience doodle. Your presentation, Powerpoint or otherwise, should be a supporting aid – you want main the focus on you not your presentation. Ideally, you should be able to deliver an equally interesting presentation should the projector/computer/room/audience break. Avoid too many bullets as well – it makes the information dull for the audience.
- #21 10 Ten is the optimal number of slides in a PowerPoint presentation because a normal human being cannot comprehend more than ten concepts in a meeting 20 “You should give your ten slides in twenty minutes. Sure, you have an hour time slot, but you’re using a Windows laptop, so it will take forty minutes to make it work with the projector. Even if setup goes perfectly, people will arrive late and have to leave early. In a perfect world, you give your pitch in twenty minutes, and you have forty minutes left for discussion.” 30 The reason people use a small font is twofold: -> they don’t know their material well enough -> they think that more text is more convincing. Force yourself to use no font smaller than thirty points. It will make your presentations better because it requires you to find the most salient points and to know how to explain them well.
- #22 Fonts communicate subtle messages in and of themselves, which is why you should choose fonts deliberately. Use the same font set throughout your entire slide presentation, and use no more than two complementary fonts (e.g., Arial and Arial Bold). Make sure you know the difference between a Serif font (e.g., Times New Roman) and a Sans-Serif font (Helvetica or Arial). Serif fonts were designed to be used in documents filled with lots of text. Serif fonts are said to be easier to read at small point sizes, but for on screen presentations the serifs tend to get lost due to the relatively low resolution of projectors. San-serif fonts are generally best for PowerPoint presentations, but try to avoid the ubiquitous Helvetica. I often choose to use Gill Sans as it is somewhere in between a serif and a sans-serif font and is professional yet friendly and "conversational." Regardless of what font you choose, make sure the text can be read from the back of the room.
- #23 Pick 3 colours and stick to them. Color evokes feelings. Color is emotional. The right color can help persuade and motivate. Studies show that color usage can increase interest and improve learning comprehension and retention. If you will be presenting in a dark room (such as a large hall), then a dark background (dark blue, grey, etc.) with white or light text will work fine. But if you plan to keep most of the lights on (which is highly advisable) then a white background with black or dark text works much better. In rooms with a good deal of ambient light, a screen image with a dark background and light text tends to washout, but dark text on a light background will maintain its visual intensity a bit better
- #24 But only that push you toward your goal Free Stock Photos http://www.sxc.hu/ Commercial Stock Photos www.istockphoto.com
- #25 Good exercise in pairs or three And present the results
- #26 According to most studies, people's number one fear is public speaking. Number two is death. Death is number two. Does that sound right? This means to the average person, if you go to a funeral, you're better off in the casket than doing the eul
- #28 Like fitness
- #29 In the same environment Walking up from your set – everything Taking questions Technology ***Take the slide out test
- #30 Not about you Control your body: (breathings, palms, water) Focus on: Message Making audience comfortable
- #31 Practice in actual room – full simulation Ask questions Organise visual aids, notes and handouts Prepare for audience questions Mindfulness
- #33 Your are the most powerful visual aid: Introduce: What you’re going to tell them Why you’re telling them Why it’s important Body language Eye Contact Disruptions – an effective way is simply to stop talking and look at the person talking (difficult to do at first but then becomes easy)
- #34 You are the most powerful visual aid for what you are trying to express Style – 7 % words / body language / intonation Natural & Seem comfortable Kids in particular, it’s not feasible to have them sitting and listening for very long Make it interactive – engaging. Pacing Pausing
- #36 Most people give you 2/3 minutes You've heard it before: First impressions are powerful. Believe it. The first 2-3 minutes of the presentation are the most important. The audience wants to like you and they will give you a few minutes at the beginning to engage them -- don't miss the opportunity. Most presenters fail here because they ramble on too long about superfluous background information or their personal/professional history, etc.
- #37 Let your enthusiasm come out Biggest element that separates mediocre presenters from world class ones is the ability to connect with audience in honest and exciting way. Movement – hand gestures, intonation
- #38 Get closer to your audience by moving away from or in front of the podium. The podium is a barrier between you and the audience, but the goal of our presentation is to connect with the audience. Removing physical barriers between you and the audience will help you build rapport and make a connection. Don’t talk & move Don’t talk over a video
- #39 Try looking at individuals rather than scanning the group. Since you are using a computer, you never need to look at the screen behind you — just glance down at the computer screen briefly. One sure way to lose an audience is to turn your back on them. And while you're maintaining great eye contact, don't forget to smile as well. Unless your topic is very grim, a smile can be a very powerful thing.
- #40 Make sure you tell the audience that you will be taking questions at the end of your presentation. When you finish your presentation, instead of asking ‘Does anyone have questions’, ask something like ‘What questions do people have?’ or a specific question related to your presentation like ‘Do you agree with (part of your presentation’.